Receptionist

3 months ago

Sault Ste Marie, Canada Ontario Aboriginal Housing Services Full time

Position: Receptionist

Closing: Posting will remain open until filled Term: Full Time (35 hours per week)

Salary Range: $37,700-$44,160

We are currently seeking a Receptionist for our office located in Sault Ste. Marie.

Compensation:
In return for your ongoing excellent performance, strong work ethic, and commitment to our vision, mission, values, strategic plan, and the people we serve, Ontario Aboriginal Housing Services offers a comprehensive compensation package. **This comprehensive compensation package includes**:

- Challenging and fulfilling work; an inclusive and supportive team; and a work environment steeped in and guided by Indigenous culture;
- Comprehensive medical & dental benefits + company vehicles available for fieldwork;
- $1000 Health Spending Account + $1000 Wellness Spending Account per employee
- Additional paid holidays (in addition to statutory holidays) include Louis Riel Day, National Indigenous Peoples Day, Remembrance Day, Easter Monday and Family Day;
- Opportunity for cultural, educational, and other approved leaves;
- Supported training opportunities for personal and professional development while reciprocally enhancing organizational capacity;
- A competitive salary in the pay band B4- $37,700-$44,160.

Duties and responsibilities will include, but not be limited to the following:

- Support OAHS’s mission and vision and make significant contributions to the achievement of the corporate strategic plan;
- Answer phones and provide direction to callers seeking assistant in regard to our many programs.
- Assist with providing information on various programs offered by OAHS.
- Utilizing various communication mediums to communicate with staff located in OAHS offices and with tenants as well ;
- Responding and aiding in-person inquiries from clients, business partners, and other parties;
- Provide information to caller and in-person clients.
- Referring all inquiries to the appropriate individuals, divisions, or departments across the organization;
- Completing meeting, travel and other event logistics as required;
- Utilizing Microsoft Office products to produce correspondence, spreadsheets and presentations;
- Maintaining client data;
- Maintaining staff information log sheet.
- Opening, logging, scanning and distributing incoming mail;
- Bank deposits electronically for Finance, Title and Collections;
- Enter rents that come via mail into client card and deposit electronically or in person to bank.
- Generate client rent receipts at clients request.
- Presenting a positive and professional image of the organization to all callers, tenant, visitors, suppliers, through inquiries and other interactions;
- Assist with other department overflow of duties as required;
- Order all office supplies for the offices.
- Open, sort and scan all incoming mail to appropriate departments.
- Receive and send out packages and documents via delivery services.
- Other duties as required.
- Knowledge of and an appreciation for Indigenous culture and demonstrated values that focus on assisting people.
- College Diploma or combination of education and work experience;
- Knowledge of Microsoft Office Suite, databases and other software products.
- Office/administrative experience preferred; required
- Strong interpersonal skills and demonstrated ability to contribute to the achievement of team goals.
- Ability to work independently and within a team environment, with a focus on quality and accuracy;
- Strong problem-solving skills and the ability to use sound judgment;
- Excellent customer service skills;
- Demonstrated ability to communicate both written and orally using multiple channels with a variety of stakeholders both internal and external to the organization.
- Demonstrate ability to work independently within a highly motivated, professional and result-oriented team;
- Strong interpersonal, organizational and analytical skills;
- Experience working in housing, social services, and other service sectors would be an asset.
- Proficiency with MS Word, Outlook, and Excel;
Conditions of employment:

- Ability to travel as required (limited requirement);
- Ability to work varying hours/days if required;
- Valid CPIC clearance (Criminal Records check) and/or Vulnerable Sector Check;
- References;
- Current, valid Ontario Driver’s License (preferred) and safe driving record

For the Health and Safety of employees, all new employees are required to be fully vaccinated against COVID-19 as a condition of being hired by OAHS. For clarity, fully vaccinated means two doses of the COVID-19 vaccine and that at least 14 days have elapsed since completion of your vaccine series. OAHS will require proof of full vaccination prior to an employee’s start date.

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