Office Administrator/receptionist

2 months ago


Mississauga, Canada Relationship Therapy Centre Full time

**About Relationship Therapy Centre**

Join our team of therapists in a welcoming clinic dedicated to promoting holistic wellness. We provide counselling services for perinatal care, individuals, couples, families, children and teens. We believe in fostering independence and authenticity of each person while also supporting meaningful connections and attachments to others.

This belief extends to our centre's team approach where we work collaboratively but also value autonomy and independence. Our team is comprised of hardworking, veracious therapists who represent the diversity of the community we support.

Our Mississauga office location is in need of an Office Administrator/Receptionist to further contribute to the positive environment we have created for our team members and clients. We are located at the heart of Mississauga, near major highways and close to Square One. Our office space includes free parking and offices with large windows that look out to a peaceful view of trees where you often will find squirrels bouncing around

**To succeed in this role**

You will demonstrate excellent communication skills - written and verbal. You will hold a genuine desire to support others and see the value in counselling services and strengths in clients for accessing such services, as you will be interacting with them regularly.

You will possess strong time management and multi-tasking skills and demonstrate exceptional attention to detail. You have the strength of keeping things organized and honouring your commitments.

Whether you are pursuing a career in the field of healthcare and/or psychology yourself, or you are looking to be apart of a health care team, you will see value in the work we do, and align with our centre's mission and we will learn and grow together

**Qualifications**
- 2-3 years of experience in Client Care and Customer Service (preferably in a medical office at the front desk)
- Psychology undergraduate students and graduates are welcome

**Responsibilities**
- Therapist support: providing our team of therapists with support in client bookings, payments, administrating intake & consent forms etc.
- Maintaining quality assurance: following up on intakes and consents, securing payment information, uploading secure documents, managing the booking software including schedules and treatments offered, reviewing completion of clinical documentation etc.
- Maintaining quality of the office: ensuring the physical space is tidy and well stocked with necessary office supplies.
- Dynamic, self-motivated individual with the ability to work independently, proactively and well under pressure
- Strong communication skills: ability to communicate warmly and professionally with clients where there is a demonstration of patience and compassion
- Confidence to share ideas and constructive criticism to help us grow together
- Tech savvy (we are mostly paper-less and everything is online). This means there is profiency in using programs including but not limited to: Microsoft Outlook/Word/Excel, Adobe, One Drive, Canva, Dropbox etc.

Knowledge of Janeapp scheduling software is an asset

**Job Type**: Part-time

Pay: $17.00-$20.00 per hour

Expected hours: 20 - 30 per week

**Benefits**:

- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Evening shift

Application question(s):

- Do you understand this role requires you to work in person in Mississauga?

**Education**:

- Bachelor's Degree (required)

**Language**:

- English (required)

Work Location: In person

Expected start date: 2024-10-21


  • Office Administrator

    6 months ago


    Mississauga, Canada Dominion Lending Centres NasaKasa Full time

    **Join Our Team: Front Desk Office Administrator & Receptionist** We are seeking a dynamic individual to fill a combined role of **Front Desk Office Administrator & Receptionist** at our Mississauga, ON office. This is a contract, on-site position where you'll be the first point of contact for our clients, embodying our five-star service commitment through...


  • Mississauga, Canada MAFHH HOLDINGD INC Full time

    We're seeking a talented individual to join our team as an Office Receptionist/Administrative Assistant! Position: FULL TIME - Office Receptionist/Administrative Assistant Location: Mississauga, Ontario Hours: Monday - Friday (10am - 6pm) **Responsibilities**: - Coordinate appointments and meetings. - Assist in administrative tasks such as data entry,...


  • Mississauga, Canada VISTA SECURITY & INVESTIGATIONS Full time

    **Join Our Team**: Vista Security & Investigations, a premier provider of guard services, is currently seeking a highly organized, personable, and efficient Receptionist/Administrative Assistant for our office in Mississauga, Ontario. Our company is dedicated to maintaining high standards of security and professionalism, and we are looking for a team member...

  • Office Receptionist

    3 months ago


    Mississauga, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at beBee Professionals in Mississauga, Canada.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a positive and welcoming experience.Manage incoming calls, schedule appointments, and maintain office calendars with precision...


  • Mississauga, Canada KGraph Immigration Consultancy Inc. Full time

    KGraph is a leading immigration firm specializing in providing comprehensive services for individuals aspiring to study, work, or settle in Canada. With a global clientele, we are dedicated to delivering exceptional experiences and expert guidance throughout the immigration process. We are seeking a skilled and organized Office Administrator cum Receptionist...


  • Mississauga, Canada ACE LIFE FINANCIALS INC Full time

    **About** Ace Life Financials is an Ontario based financial company providing wide variety of services like Life Insurance, Financial Planning, Visitor and Super Visa Insurance, Disability Insurance, Critical Illness, Savings and Retirement Solutions. We also deal with Mortgages. **Job description** - Answer and respond to telephone calls proficiently -...


  • Mississauga, Canada Digital Dental Studio Full time

    **Job description** As a Receptionist/Office Administrator you will be the first point of contact for our company. You will welcome guests and greet people who visit the lab. To be successful, you should be able to deal with urgent situations in a timely and effective manner, while streamlining office operations. Ultimately, an Administrator's duties and...


  • Mississauga, Canada Union Salon Furnishing Full time

    We are seeking an Enthusiastic Receptionist /Office Administrator/ Sales Person to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments and events Greet and assist onsite guests Answer inbound telephone calls...


  • Mississauga, Canada Azul Granite & Marble inc Full time

    **Job Overview** ARABIC AND ENGLISH SPEAKNIG IS REQUIRED **Responsibilities**: - Greet and assist visitors in a friendly and professional manner - Answer and direct phone calls promptly with proper phone etiquette - Perform data entry tasks accurately and efficiently - Maintain office files and records in an organized manner - Assist with scheduling...


  • Mississauga, Canada Union Salon Furnishing Full time

    We are seeking an Enthusiastic Receptionist /Office Administrator/ Sales Person to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Draft correspondences and other formal documents Plan and schedule appointments and events Greet and assist onsite guests Answer inbound telephone calls...


  • Mississauga, Canada Royal lepage Superstar Realty ( Real Estate Brokerage) Full time

    Lepage**About us** A reputed Real Estate co starting new real estate Brokerage operations in Mississauga, ON L5N 6C3. We are professional, agile, enthusiastic, and customer-centric With a state of the art office and cutting-edge technology and a buzz office environment. Our work environment includes: - Modern office setting - Modern office setting -...

  • Receptionist

    6 months ago


    Mississauga, Canada Delmar International Inc. Full time

    Mandate: Reporting to the department Manager, the Receptionist is responsible for greeting and attending to visitors as well as dealing with inquiries over the phone and in person. The Receptionist is also responsible for daily administrative tasks such as receiving & sorting mail, distributing incoming faxes, collecting & organizing invoices, and other...

  • Receptionist

    6 months ago


    Mississauga, Canada Delmar International Inc. Full time

    Mandate: Reporting to the department Manager, the Receptionist is responsible for greeting and attending to visitors as well as dealing with inquiries over the phone and in person. The Receptionist is also responsible for daily administrative tasks such as receiving & sorting mail, distributing incoming faxes, collecting & organizing invoices, and other...


  • Mississauga, Canada Parkside Physiotherapy Full time

    We are seeking a highly organized and detail-oriented Receptionist/Administrative Assistant to join our team. As the first point of contact for our office, you will play a crucial role in providing exceptional customer service and administrative support. If you have excellent communication skills, strong attention to detail, and enjoy working in a fast-paced...


  • Mississauga, Canada VICA Design Inc Full time

    **Overview**: We recently began a new expansion into new product lines to meet the high demand, so we are looking for a reliable and responsible person to assist the Administrator team. **You’re right for this job if**: - Excellent computer skills with strong knowledge of MS Office - Highly detail oriented and able to multitask in fast-paced working...


  • Mississauga, Canada Can Plus Immigration Full time

    Our company is currently seeking a Receptionist to join our team. This individual will be responsible for handling administrative tasks and performing clerical duties, including answering phones, data entry and follow ups. We are looking for friendly individual who is comfortable taking direction and working independently. **Requirements**: - Related...


  • Mississauga, Canada Canus Immigration Consultancy Inc. Full time

    Canus Immigration Consultancy Inc.has great career opportunity for a Receptionist / Administrative Assistant to support our immigration consulting team in Mississauga, ON. Administrative duties will include but are not limited to: - Maintaining the reception desk and reception area - Greet and welcome guests as soon as they arrive at the office - Answering...


  • Mississauga, Canada Triple A Cheese Full time

    Triple A Cheese values high ethical standards and personal integrity of its employees. The Receptionist will be responsible in taking down customer orders, explaining options to customers, and helping our team process and fulfill orders as needed. They will also coordinate front-desk activities, including distributing correspondence and redirecting phone...


  • Mississauga, Canada Inspire2Immigrate Inc. Full time

    Responsibilities: - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls, take messages, and provide information to callers - Perform administrative tasks such as filing, photocopying, filing forms and organizing documents - Assist with data entry and maintaining records - Manage office supplies and inventory -...


  • Mississauga, Canada Can Plus Immigration Full time

    Our company is currently seeking a Receptionist/Administrative Assistant to join our team. This individual will be responsible for handling administrative tasks and performing clerical duties, including answering phones, data entry and follow ups. We are looking for friendly individual who is comfortable taking direction and working...