Administrative Assistant

5 months ago

Leduc, Canada MNP Full time

Inspirational, innovative, and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change.

Make an impact with our General Core team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business.

MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices.

**Responsibilities**
- Perform a variety of administrative and clerical office support activities for multiple staff ensuring timely adherence to deadlines.
- Prepare, review, and modify general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials.
- Assist in the preparation of regularly scheduled reports.
- Create, maintain, and update spreadsheets.
- Scan, photocopy, and fax documents as required.
- Uphold electronic and paper filing systems.
- Coordinate and schedule internal and external meetings, appointments, and travel arrangements.
- Manage and coordinate multiple calendars.
- Compiling a variety of financial statement packages for clients by working directly with the partner/manager group including but not limited to:

- Ensuring all correspondence is accurate, formatted correctly, and grammatically sound.
- Ensuring all queries are cleared and all statements and forms are in order.
- Printing of corporate tax returns and electronic filings of applicable tax filing.
- Informing clients when their packages are ready for signature and pick up and attaining required signatures to complete MNP and CRA requirements.
- Preparing files for archiving and successfully complete the archiving process with a strong focus on quality control.

**Detailed Responsibilities**:

- New Client (individual and corporate) setup in company’s software systems.
- Onboard, maintain and update clients (and files) in the on-line MNP Client Portal. Inclusive of answering client inquiries and follow-up.
- Maintain, delegate, and uphold OneSpan (electronic signatures system) for Partners and Senior Managers.
- Corporate production of all Year End documentation. Digital and/or Hard Copies.
- Meeting with clients as needed for year end signing appointments.
- E-filing, T183, AT1, RC59, AB Cons, GST returns, T5013 and all other required tax filings.

**Skills and Experience**
- Completion of related post-secondary education in administration is an asset.
- Minimum of 5 years of related administrative experience.
- In-depth understanding of entire MS Office suite, with aptitude to learn new software and systems.
- Attention to detail is critical in maintaining the highest level of client service, final deliverables, and quality control.
- Excellent time management and multi-tasking skills, with the ability to prioritize work.
- Professional level verbal and written communication skills.
- Ability to successfully work as part of a collective team and independently in a dead-line driven environment.

More than a paycheque, MNP is proud to offer customized rewards for our team members. With a focus on health and wealth, we provide an extensive list of benefits that support our unique culture and foster work-life integration.

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