Administrator, Workplace Operations
4 weeks ago
Location: Edmonton Regional Office
Employment Type: Full Time - Permanent
Salary Range: S2, Level 2, $50,784- $63,480 per year. The final compensation for this position will be determined based on individual factors, including education, qualifications, experience, and internal equity.
Administrator, Workplace Operations
The Opportunity
Do your strong customer service skills stand out, ready to showcase your talent in creative problem-solving? If you're seeking an opportunity to engage with AER staff by supporting financial transactions, fleet maintenance, and office services, then get ready to embark on a journey of growth and learning.
Imagine yourself in our dynamic Edmonton office, where innovation is in the air and each day presents a new challenge. As a vital member of our team, your role will involve seamlessly integrating your customer-focused mindset with effective solutions.
This isn't just a job posting; it's your chance to explore personal and professional development. If you're motivated to make a significant impact and eager to be part of a remarkable team, seize this opportunity to unleash your potential. Join us in Edmonton and play a crucial role in shaping our success. Your journey begins now; are you prepared to embrace the challenge?
What your day-to-day will look like:
- Create and manage purchase orders for different areas, such as leases, operations, and projects. Set up new vendors and handle invoicing. Monitor purchase order limits and ensure accurate financial tracking.- Coordinate and oversee inspections for the Edmonton vehicle fleet. Report and resolve operational and maintenance issues, including assessments and arranging repairs with vendors.- Manage workplace services inbox, handle service interruptions, and facilitate reservations for meeting rooms, workspaces, and more. Also, oversee short-term facility rentals for Edmonton staff and other locations.- Maintain supplies and inventory, handle mail and print services, and manage records using SharePoint for organized operations.- Contribute to process improvement initiatives, identifying ways to enhance efficiency and effectiveness, streamline processes, and optimize productivity.
What we’re looking for in you:
- High School diploma, registered in Office or Business Administration or equivalent experience is an asset.- Knowledge of budget process and procedures with strong attention to detail and accuracy.- Experience in administrative support, strong multitasking ability, and adaptability.- Effective problem-solving skills to resolve a variety of issues.- Excellent verbal and written communication.- Knowledge in Microsoft suite.- Knowledge in SAP and facility management systems is an asset.- Required physical demands: ex) must be able to lift over 30 lbs.-
- This role has a business requirement to work from Edmonton Regional Office.
Additional Information:- Should an individual with the required qualifications not be available, applicants with closely related qualifications may be considered. As a result, the position may be redesigned and/or reclassified.-
- Information relating to the need for accommodation and accommodation measures will be addressed confidentially.
What we offer you:
- Great benefits from your first day of work.- Flexible Work Program - hybrid work _and_ flexible hours.- Defined benefit pension plan(s).- Flexible benefits program options, including Personal & Health spending account(s).Generous vacation entitlement and flex days.
More information about working at the AER’s including our comprehensive Total Rewards package can be found in the careers section of our website
Application closing date: April 16, 2024 at midnight
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