Administrative Assistant
3 weeks ago
About Restoration Aid Restoration Aid is a disaster management company supporting high-rise construction and property management clients across the GTA. We’re a fast-growing, values-driven team known for delivering best-in-class restoration solutions. Our values guide everything we do: Trusted Partner • Do It Right • Do the Impossible • Team Player • Best in Class Position Summary The Administrative Assistant provides essential administrative and marketing support to keep the office running smoothly and ensure the business operations and marketing functions are organized, consistent, and efficient. This is an ideal role for someone who is proactive, detail-oriented, methodical , and eager to learn. Key Responsibilities 1. Support & Document Creation Create decks and documents using templates. Conduct light research on upcoming or current projects for content creation. Organize information, update data, and ensure document consistency. 2. Field Data Entry & Internal Support Transfer information from field forms into Monday.com and internal systems. Review submissions for completeness. Organize and categorize field data for Operations and Project teams. Support simple administrative tasks requested by the Field or Operations teams. 3. Office Administration Set up meeting rooms and prepare materials for internal meetings. Order food, supplies, and coordinate small office logistics. Monitor and organize incoming mail and packages. Support general office organization to keep the workplace tidy and efficient. Manage shared office resources and assist with vendor coordination as needed. Support Business Operations Manager with other projects & tasks. Systems & Tools Monday.com Google Workspace & Microsoft Office Suite AI tools Internal templates and workflows Other platforms (Scribe, Canva, Slack, etc.) Qualifications Flexible and adaptable while still being methodical. Strong attention to detail and highly organized. Proactive , dependable, and comfortable working in a fast-paced environment. Ability to follow structured templates and processes. Strong formatting and document-creation skills. Comfortable handling repetitive tasks with consistency and accuracy. What Makes You a Fit You love being the go-to person who keeps things organized. You enjoy admin work and take pride in keeping data up-to-date. You’re eager to learn and grow your skills in admin support. You want to be part of a team where values matter and everyone contributes. You’re energized by structure, templates, and creating clean, clear documents. Why Join Restoration Aid A supportive team that values trust, ownership, and doing things right. Growth opportunities as the company expands (20% year-over-year goals). A role where your work directly improves efficiency and team performance. A chance to learn internal marketing, operations, and project support skills.
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Scarborough, ON, Canada The International Group, Inc. Full timeIGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator . The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization’s success. This individual also coordinates activities...
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Administrative Assistant
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Scarborough, ON, Canada The International Group, Inc. Full timeIGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator . The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization’s success. This individual also coordinates activities...
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Scarborough, ON, Canada The International Group, Inc. Full timeIGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator . The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization’s success. Corporate ISO Document Control Coordinator, review...
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Scarborough, Canada The International Group, Inc. Full timeIGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator. The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization’s success. This individual also coordinates activities involving...
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Administrative Assistant
2 weeks ago
Scarborough, Canada The International Group, Inc. Full timeIGI is seeking a detail-oriented Administrative Assistant and Document Control Coordinator. The role Administrative Assistant and Document Control Coordinator is responsible for a number of processes aimed at maintaining confidential files, contracts and documents critical to the organization’s success. This individual also coordinates activities involving...
