Executive Assistant
1 week ago
Executive Assistant & Front Desk Coordinator 📍Mid‑Town Toronto | In‑Office 💰 $55,000–$65,000 (commensurate with experience) Our client, a growing organization in the insurance benefits space, seeks a highly polished Executive Assistant & Front Desk Coordinator to support a senior executive while serving as the first point of contact for the office. Role Overview This in‑office position blends executive support, front‑office coordination, and administrative operations. The successful candidate will demonstrate sound judgment, discretion, and the ability to manage competing priorities while maintaining a calm, client‑focused presence. Key Responsibilities Front Desk & Office Coordination Serve as the primary point of contact for visitors, clients, and incoming callsMaintain a professional, organized, and welcoming front‑office environmentSupport the smooth day‑to‑day operations of the office Executive Support Manage calendars, scheduling, and email support for a senior executivePrepare correspondence, notes, and documentation based on high‑level or evolving directionProactively anticipate executive needs and priorities Administrative & Operational Support Maintain accurate records, files, and internal documentationSupport client interactions and communications related to insurance benefitsAssist with administrative and processing tasks with accuracy and attention to regulatory detail Ad‑Hoc & City‑Based Support Complete occasional errands and time‑sensitive city‑based tasks as required Candidate Profile Exceptionally organized, detail‑oriented, and reliableStrong critical‑thinking and problem‑solving abilitiesProfessional, adaptable, and composed in communication styleService‑oriented mindset with a desire to support both leadership and office operationsPrior exposure to insurance or financial services is an asset, but not required Qualifications Required Proven experience in an administrative, executive assistant, or front desk roleExcellent written and verbal communication skillsDemonstrated ability to manage multiple priorities with discretion and accuracy Preferred Familiarity with life, disability, or critical illness insurance terminologyExperience supporting documentation, SOPs, or operational processes What’s in it for You? Full‑time, onsite position in midtown Toronto, conveniently located on the subway line.Competitive salary with great benefits and perks.The opportunity to work with a dynamic, boutique team focused on excellence in service. This role offers a clear progression into an Office Manager position. High‑performing candidates will have the opportunity to expand their scope, take on operational leadership responsibilities, and pursue company‑sponsored insurance licensing. We encourage you to apply if you are enthusiastic about joining a dynamic team and contributing to organizational success. Seniority level Associate Employment type Full‑time Job function Customer Service, Administrative, and General Business Industries Insurance, Employee Benefit Funds, Insurance Agencies & Brokerages #J-18808-Ljbffr
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Remote Admin for Executive Search – Growth
1 week ago
Toronto, Canada Keller Executive Search Full timeA global executive search firm is seeking an Administrative Assistant to provide essential support for their professionals. This role involves managing executive calendars, preparing documents, and conducting research to assist in high-stakes talent acquisition. The ideal candidate will have prior experience as an Administrative Assistant, strong...
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Executive Assistant
3 weeks ago
Toronto, Canada JET365 Full timeCompany DescriptionPrivate aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts.Role DescriptionThis is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports, provide...
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Executive Assistant
7 days ago
Toronto, Canada Revenue Management Labs Full time**Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...
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Executive Assistant
3 weeks ago
Toronto, Canada JET365 Full timeCompany Description Private aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. Role Description This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports,...
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Executive Assistant
2 weeks ago
Toronto, Canada JET365 Full timeCompany Description Private aviation brokerage specializing in On-demand Charter, Jet Card Solutions for members and Corporations, Management, Consulting on buying and selling aircrafts. Role Description This is a full-time remote role for an Executive Assistant. The Executive Assistant will handle executive administrative tasks, manage expense reports,...
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Executive Assistant
4 weeks ago
Toronto, Canada AppleOne Employment Services Full timeAppleOne Employment Services provided pay range This range is provided by AppleOne Employment Services. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $75,000.00/yr - $100,000.00/yr Senior Executive Recruiter | Accounting Advantage/HROne/Pro Fit Executive Search (Appleone Group of...
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Executive Assistant
2 weeks ago
Toronto, Canada Softchoice Full timeAs an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to keep tight alignment on critical and sensitive matters. In addition, you will also...
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Executive Assistant
3 weeks ago
Toronto, Canada Robert Half Full timeJob Posting: Executive Assistant & Office Manager We are seeking an experienced and proactive Executive Assistant & Office Manager to provide comprehensive support to our executive team and ensure seamless office operations. This is an exciting opportunity for someone who thrives in a dynamic, fast-paced environment and is passionate about organizational...
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Executive Assistant
4 hours ago
Toronto, Canada Teneo external feed for LinkedIn Full timeAbout Us: Teneo is the global CEO advisory firm. We partner with our clients globally to do great things for a better future. Drawing upon our global team and expansive network of senior advisors we provide advisory services across our five business segments on a stand-alone or fully integrated basis to help our clients solve complex business challenges. Our...
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Executive Assistant
14 hours ago
Toronto, Canada AppleOne Employment Services Full timeExecutive Assistant Etobicoke (100% in office) $75-85K About the Role Provide high-level Executive Assistant (EA) and Personal Assistant (PA) support to senior leadership Act as a true right-hand partner who proactively anticipates needs and removes tasks from the executive’s plate Own day-to-day office administration and support cross-functional teams as...
