Administrative Assistant

1 week ago


Saskatoon, Canada Kaizen Lab Inc. Full time

The Administrative Assistant isresponsible for the accounts payable and receivable administration.The Administrative Assistant will report directly to the Finance Director. The position requires skills in customer service, conflict management, organization, oral and written communication, and proactive decision making. The successful candidate will enjoy working with general public, have excellent attention to detail, possess exceptional computer skills, demonstrate success in a fast paced, changing environment with the ability to multi-task and be a team player.

This position requires a commitment to the YMCA mission and core values of honesty, respect, caring, acceptance, responsibility, and fairness. The YMCA also requires a strict adherence to the YMCA Child Protection Policies and Procedures and requires a clear criminal record check. The YMCA is committed to ensuring a diverse and inclusive workforce through equitable participation of persons from diverse groups.

Responsibilities:

  • Manage database for all before and after school program participants accounts changes, additions, deletions
  • Manage database for all licensed Childcare/participants accounts changes, additions, deletions
  • Process all Accounts Receivable fee payments to the bank for all departments
  • Data Entry of ALL bills into the accounting software (Quickbooks Desktop)
  • Use spreadsheets to report totals to the Finance Director.
  • Prepare NSF and decline spreadsheets for delinquent payments and contact account holder
  • Prepare monthly invoices to families as necessary
  • Communicate with parents and members
  • Analyze daily cash sheets
  • Prepare monthly cash sheet spreadsheet
  • Prepare monthly trade accounts receivable and record payments
  • Other duties assigned by Finance Director as required

Requirements:

·Computer experience, specifically Microsoft Word, Excel and Quickbooks Desktop

·Databasing, balancing & invoicing experience

·Strong communication skills & great attention to detail

·Ability to think on the spot and problem solve

·Exceptional customer service attitude

·Ability to meet deadlines on time

·Resourceful, organized & excellent time management skills

·Flexible and receptive to change

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