Commercial Real Estate Legal Assistant

2 weeks ago

Toronto, Canada Cartel Agency Inc. Full time

Commercial Real Estate Legal Assistant If you’re a Commercial Real Estate Legal Assistant looking to align yourself with a top-tier firm—this is the opportunity you’ve been waiting for Our Client, a well-known, large law firm with an impressive reputation across Toronto, is looking to add a seasoned legal assistant to their Commercial Real Estate Group. You will be supporting two high profile, exceptional, yet kind, Partners, in a friendly and welcoming environment. This role is hybrid (three days in-office), with stunning downtown offices, competitive salary, fantastic benefits, wellness perks, and room to grow. If you’ve got experience in commercial real estate and thrive in a fast-paced environment, this might be where your next chapter begins. Apply now Salary: Up to $85K Key Responsibilities Provide proactive administrative support to multiple Partners and Associates, including scanning, binding, file creation, and document formatting Manage tasks related to commercial and residential real estate transactions such as title searches, corporate searches, and the preparation of detailed report books Draft, revise, and proofread legal documents, correspondence, charts, and internal communications with a strong focus on accuracy and attention to detail Maintain a high level of professionalism when interacting with clients, lawyers, and other internal team members Generate accounts, prepare invoices, and assist with basic billing functions Schedule meetings, coordinate appointments, and handle all logistics including couriers and document delivery for time-sensitive matters Organize and maintain physical and electronic filing systems for the real estate department Perform routine file audits and maintenance, including closing and archiving files and managing off-site storage for inactive materials Qualifications Legal Assistant Diploma from a recognized and accredited institution Minimum 3 years of experience supporting commercial real estate lawyers in a busy law firm environment Proficient in real estate software such as Teraview, Conveyancer/Unity, and Lawyer Done Deal—confident in performing searches, preparing and registering instruments, and managing transaction flow Exceptional communication and client service skills; able to liaise professionally with clients, lawyers, and third parties Known for accuracy, attention to detail, and the ability to meet tight deadlines without sacrificing quality Excellent multitasking and time management abilities with a calm, solution-focused approach during urgent or high-volume periods Strong writing, editing, transcription, and proofreading skills Comfortable maintaining organized physical and electronic filing systems, calendars, and databases Technically savvy with Microsoft Office (Word, Outlook, Excel, PowerPoint) and open to learning new tools Exposure to Elite and a document management system (e.g., iManage or NetDocuments) is considered a strong asset A true team player with excellent interpersonal skills and a professional, collaborative work ethic To apply, please forward your resume to: Zaheeda MeraliManager – Executive Searchzaheeda@cartelinc.com Tagged as: Commercial, Legal Assistant, Real Estate #J-18808-Ljbffr

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