Office Administrator
4 weeks ago
As a member of the DP World Saint John team, the Office Administrator provides administrative support to the various departments and is the first point of contact for many key stakeholders and oversees the functional administration of the Terminal. In this role you will: Provide administrative support in the form of data entry, quotations, correspondence, copying, filing, archiving, tariff updates, coffee orders and other duties as required. Welcome staff, guests, and other visitors at the front reception area, signing visitors in, and directing and/or escorting contractors, couriers, and other site visitors to the correct locations. Manage incoming calls, mail, and couriers. Oversee the office management of desk allocation and setup for new hires, maintaining sufficient office supplies, etc. Liaise with other BU’s as required to ensure the smooth running of the office (e.g. IT, Finance, HR). Purchase Order processing and support PO function by receiving, opening and verifying invoices, matching invoices to approved PO’s and submitting invoices for payment. Place stationery orders and maintain office equipment. Billing duties as required. Assist in managing and organizing contractors to keep the building running and any adhoc repairs which are required. Assist in coordinating activities held at the COF and ensure the integrity of the event and building are upheld to the standard of DP World. Complete periodic building walk arounds and raise any issues with the building on all floors and action items which are required. Assist with review and reconciliation of ILA payroll if required (i.e. vacation relief). Act as the Social and Wellness representative for Saint John, leading the social committee and organizing events to encourage positive well‑being in the workplace. You will bring: Minimum 3 years’ experience working in an office environment, preferably in a similar role. MS Office experience required. Previous experience with AP/AR and/or in an industrial environment will be considered assets. Post‑secondary education will be considered an asset. Ability to work proactively to complete tasks and responsibilities independently. Exercise discretion, tact and judgement when handling confidential and sensitive information. Exceptional communication and interpersonal skills, including the ability to build and maintain positive working relationships with all departments and levels. Extremely detailed and quality oriented. Exceptional computer skills and ability to quickly learn new software. Excellent organizational and planning skills, so that workflow is managed efficiently and accurately. Deadline to apply is November 14th by 3:00 pm. #J-18808-Ljbffr
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Office Administrator
2 days ago
Saint John, New Brunswick, Canada Bridge-Us Solutions Full time $44,160 - $45,760 per yearAbout the RoleWe are seeking a highly organized, reliable, and detail-oriented Administrative with office management focus, to support our day-to-day operations. This position is ideal for someone who thrives in a fast-paced environment, takes initiative, and enjoys keeping an office running smoothly.Key ResponsibilitiesPerform general administrative duties...
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Administrative Officer
2 weeks ago
Saint John, Canada T&P Elegant Nails Spa Inc. Full time**ABOUT US**: T&P Elegant Nails Spa Inc. is a small business in Saint John, NB. We are professional, agile and supportive. Our work environment includes: - Growth opportunities - International workforce - Relaxed atmosphere - Flexible working hours - Safe work environment - Lively atmosphere - On-the-job training **JOB...
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Administrative Officer
1 week ago
Saint John, Canada Saboo Consultancy Ltd Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment -...
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Receptionist/Office Administration
2 days ago
Saint John, New Brunswick, Canada Century Auto Group Full timeOverviewWe are seeking a dedicated and organized Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional customer service and administrative support within our office environment. The ideal candidate will possess strong communication skills, a keen attention to detail, and the ability to manage multiple tasks...
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Medical Office Administrator
3 weeks ago
Saint John, Canada Harbour Health Full timeHarbour Health Partners Role: Medical Office Administrator About us: Harbour Health Partners is a multi-physician primary care medical practice located in Millidgeville, in Saint John, New Brunswick. We have been a group practice since 2013 and currently have six practicing partners. Our Mission: To be a medical home that patients can fully trust. This...
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Medical Office Administrator
3 weeks ago
Saint John, Canada Harbour Health Full timeHarbour Health Partners Role: Medical Office Administrator About us: Harbour Health Partners is a multi-physician primary care medical practice located in Millidgeville, in Saint John, New Brunswick. We have been a group practice since 2013 and currently have six practicing partners. Our Mission: To be a medical home that patients can fully trust. This means...
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Administration Officer
2 weeks ago
Saint John, Canada Mcfsnb Full timeTHE MI’GMAQ CHILD AND FAMILY SERVICES OF NEW BRUNSWICK INC. (MCFSNB) The Mi’gmaq Child and Family Services of New Brunswick Inc. (MCFSNB) is seeking an individual to join their team as Administration Officer. The purpose of this position is to provide general administration services and to assist the team. KEY RESPONSIBILITIES: - The Administration...
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Chief Administrative Officer
5 days ago
Saint John, Canada City of Saint John Full timePosition Overview: Lead a City with Deep Roots and Bold AmbitionsNestled on the Bay of Fundy and beside the vast and picturesque Saint John River, the City of Saint John is a vibrant, historic, and forward-looking municipality. As Canada’s first incorporated city, Saint John blends rich heritage with modern momentum. With a population energized by...
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Office Administrator
4 weeks ago
Saint John, Canada DP World Australia Full timeA global logistics company in Saint John, New Brunswick is seeking an Office Administrator to provide administrative support and manage office operations. The candidate should have at least 3 years of experience in an office environment, be detail-oriented, and possess strong MS Office skills. This role is pivotal in ensuring smooth operations across various...
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Chief Administrative Officer
4 weeks ago
Saint John, Canada City of Saint John Full timeLead a City with Deep Roots and Bold Ambitions Nestled on the Bay of Fundy and beside the vast and picturesque Saint John River, the City of Saint John is a vibrant, historic, and forward-looking municipality. As Canada’s first incorporated city, Saint John blends rich heritage with modern momentum. With a population energized by diversity, a thriving...
