Project Administrator
4 weeks ago
Join a program delivery team supporting energy‑sector initiatives where operational technology and data intersect, ensuring projects/programs run smoothly through disciplined coordination, documentation, and stakeholder support. This role is ideal for a tech‑savvy professional from established corporate environments who wants to grow into the project world while adding value from day one. Role overview The Project Administrator supports Project Managers with scheduling, documentation, data entry, meeting logistics, and project controls across multidisciplinary teams in a hybrid work setting determined by client needs. The role maintains impeccable records, facilitates communication, and prepares status updates that help leaders make timely decisions. Success requires strong organization, attention to detail, and comfort working within structured processes and enterprise systems. This role is the entry point into our bespoke project management development program, offering a clear career pathway with structured training and support to progress into project coordination and project management roles. Key responsibilities Maintain project artifacts, registers, and electronic document control in line with PMO standards. Prepare meeting agendas, minutes, action logs, RAID items, and weekly status reports for internal and client stakeholders. Support schedule updates, basic cost tracking, purchase requests, and invoice coordination with guidance from the Project Manager. Coordinate workshops, stakeholder meetings, and event logistics, including invitations, rooms/VC links, materials, and follow‑ups. Perform accurate data entry and quality checks across project systems and reports. Facilitate cross‑team communication, ensuring timely information flow and issue escalation. Tools and systems Experience with enterprise tools such as Power BI for reporting and dashboards. Familiarity with Maximo for work/asset management and Oracle for ERP/financial coordination. Exposure to Microsoft Power Apps or similar low‑code tools to streamline forms and workflows. Proficiency with Microsoft 365 (Excel, Word, PowerPoint, Teams; Project/Visio an asset). Qualifications 2–4 years in project administration/coordinator roles within professional or corporate environments; energy or industrial experience is an asset. Strong documentation, organization, and time‑management skills with meticulous attention to detail. Tech‑savvy, quick to learn new systems, and comfortable working with data and structured processes. Clear written and verbal communication; collaborative and service‑oriented with a continuous‑improvement mindset. Nice to have Understanding of project management methodologies and PMO practices. Basic financial acumen for budget tracking, POs, and invoice reconciliation. Experience supporting event management, town halls, or stakeholder workshops. What you’ll gain Work with recognized experts delivering complex initiatives for leading energy clients, with hands‑on learning, mentorship, and a collaborative culture that values ownership and growth. Enjoy a hybrid work model aligned to project needs and opportunities to develop highly sought‑after project skills. Terms and Conditions To find out more information or to apply for this position please send in your resume and cover letter to ben.byram@kzenedge.com or apply below. KZenEdge will conduct internal interviews with selected candidates. With your application, please include a brief note highlighting relevant tools and project administration experience. #J-18808-Ljbffr
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Office Administrator
4 days ago
Calgary, Alberta, Canada Ridgeline Project Management Inc Full timeCompany DescriptionRidgeline Project Management Inc. (RPMI) operates as both project managers and general contractors. RPMI is dedicated to delivering high-quality projects. Their expertise spans various aspects of development, providing tailored solutions to meet client needs.Role DescriptionThis is a full-time, on-site role for an Office Administrator...
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Project Manager
4 weeks ago
Calgary, Canada Colliers Project Leaders Full timeOverviewAt Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities...
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Project Manager
2 weeks ago
Calgary, Alberta, Canada Colliers Project Leaders Full timeOverviewAt Colliers Project Leaders, we deliver capital project solutions to fulfill our clients' needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it. Our commitment to realizing our clients' vision inspires us to look beyond the immediate – to the possibilities of...
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Project Administrator
1 week ago
Calgary, Canada In-Line Integrity Solutions Full time**About Us**: Founded in 2003, In-Line Pigging Solutions Ltd. is a leading provider of In-Line Inspection (ILI) coordination services for pipeline operators throughout Canada and the USA. We offer pipeline inspection program management, pipeline surveys, dig survey and inspector services, tool tracking and pipeline repair products to all of the major and...
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Project Administrator
3 days ago
Calgary, Canada Ultimate Renovations Full time**Join the Ultimate Renovations Team as a Project Administrator!** Are you a highly organized and detail-oriented professional looking to thrive in a fast-paced environment? Ultimate Renovations is seeking a **Project Administrator** to support our production team and keep operations running smoothly. This role is perfect for someone who enjoys coordinating...
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Project Administrator
2 weeks ago
Calgary, Canada AES Engineering Full timeAbout AES Engineering AES is a group of problem solvers, who collectively come together to work on electrical engineering, lighting projects, and technology systems for buildings and infrastructures. We are passionate team players, who see the “bigger picture” and work together to impact our communities and enhance the lives of those living in them....
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Project Administrator
2 days ago
Calgary, Canada AES Engineering Full timeAbout AES Engineering AES is a group of problem solvers, who collectively come together to work on electrical engineering, lighting projects, and technology systems for buildings and infrastructures. We are passionate team players, who see the “bigger picture” and work together to impact our communities and enhance the lives of those living in them....
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Project Manager
4 weeks ago
Calgary, Canada Colliers Project Leaders | Canada Full timeJoin to apply for the Project Manager role at Colliers Project Leaders | CanadaOverviewAt Colliers Project Leaders, we deliver capital project solutions to fulfill our clients’ needs across the built environment. The work we do makes a difference in communities and for the people who live there. We have a passion for it.Our commitment to realizing our...
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Project Administrator
5 days ago
Calgary, Canada Pomeroy Lodging LP Full timeWe are looking to add a Project Administrator to our team! **Job Title: Project Administrator** **Reports to**: Capital Controller **Scope**: The Project Administrator is responsible for supporting project management and construction processes within the organization. This role ensures comprehensive coordination of projects, including new builds, hotel...
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Project Administrator
3 days ago
Calgary, Alberta, Canada ATCO Full timePosition Overview:ATCO Frontec is seeking a Project Administrator to join our North of 60 Projects division. This is an excellent opportunity for a detail-oriented professional to support full project life cycle activities, focusing on documentation, process coordination, scheduling, and administrative duties.Where We Work and Live:This is a hybrid position...
