Project Administrator

1 week ago

Calgary, Canada Pomeroy Lodging LP Full time

We are looking to add a Project Administrator to our team

**Job Title: Project Administrator**

**Reports to**: Capital Controller

**Scope**: The Project Administrator is responsible for supporting project management and construction processes within the organization. This role ensures comprehensive coordination of projects, including new builds, hotel renovations, and daily operations from inception to completion. The Project Administrator handles project-related correspondence, such as engineered drawings, tender documents, shop drawings, purchase orders, invoices, and contractor documentation.

**Key Responsibilities**:

- Manage the flow of approved AFE’s and maintain records.
- Seek vendor quotes and create purchase orders, ensuring specifications, quantities, pricing, delivery, and vendor qualifications are validated.
- Authorize invoice approvals by maintaining accurate receiving documentation, coding invoices, and updating internal databases.
- Maintain accessible information by organizing and filing documents.
- Classify and manage contract support documentation (e.g., change orders, insurance, WCB).
- Maintain clear communication between stakeholders and departments for status updates.
- Assist in budget/contingency tracking and monthly project reporting packages.
- Support procurement activities related to tender tracking and delivery schedules.
- Identify issues, gather data, develop and select solutions, and evaluate outcomes effectively.
- Execute assigned tasks with mínimal supervision, ensuring timely, comprehensive, and high-quality deliverables.
- Uphold and promote the organization’s core values through communication and behaviour.

**Qualifications**:

- **Education**: Post-secondary degree or diploma.
- **Experience**: Minimum of 2 years in a related procurement field.
- **Skills**:

- Excellent verbal and written communication.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Demonstrated proficiency in ERP systems (e.g., SAP, Sage 100 Contractor).
- Strong ability to prioritize tasks, multitask effectively, and operate proactively.
- Collaborative team player capable of handling challenges.

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