Program Coordinator/Executive Assistant

1 week ago

Sudbury, Canada CEMI | Centre for Excellence in Mining Innovation Full time

The Centre for Excellence in Mining Innovation (CEMI) is undertaking the Mining Innovation Commercialization Accelerator Network (MICA), building a national ecosystem as a network of collaborative regional networks.

The MICA mandate is to:
Connect Regional Mining Clusters to Cross-Sector Innovation Centres across the country
Create a National Network to commercialize innovations into the mining industry
Utilize the Canadian advantage of SME-based innovations to create a national mining technology ecosystem

The Role
The Executive Assistant is an integral member of the CEMI team responsible for the coordination and provision of administrative support services, including executive assistant services. These are primarily provided to the President/CEO and the Vice Presidents. As Program Coordinator they will work with the Network Manager to plan, organize and implement MICA network activities throughout the work phase. They are also to provide support in achieving the overall organizational objectives.

The Responsibilities
Provide executive support to the President/ CEO and Vice Presidents, including scheduling and coordination of meetings.
Participate and play a key role in planning, coordination and implementation of network events for the MICA program including, but not limited to; securing locations, agendas, coordinating presentations and follow up.
Organize corporate meetings (including Board and Committees) on and offsite including scheduling and communication, booking facilities, preparation and distribution of agendas, preparation of minutes and information packages for meetings.
Arrange travel for staff and guests including the booking of flights, car rentals and hotels.
Provide assistance to the Finance Department specifically for reporting as it related to funded projects and programs, including MICA.
Provide administrative support to the staff of the organization.
Creation, duplication, and distribution of a variety of records, reports, contracts and other materials as required.
Creation and distribution of materials including but not limited to newsletters, website updates, MailChimp etc.
Liaison with marketing company for creation of marketing and communication materials including website, printed, virtual.
Other duties as assigned from time to time.

Qualifications and Skills
Degree in Office Administration
Minimum 5 years of experience in administrative capacity
Proficient with Microsoft software programs including, Word, Excel and Adobe
Effective communication skills including verbal, written and presentation skills
Proven ability to work effectively and show initiative both independently and in a team-based environment
Demonstrated willingness to be flexible and adaptable to changing priorities
Diligent with strong organizational skills
Continual improvement and innovative mindset
Bilingual in French/English (written and spoken) preferred

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