Project Coordinator

3 weeks ago

Vancouver, Canada Haystack Recruitment Full time

Our client is a real estate development and construction company that has been operating for decades. They are looking to add another member to their team

Position Summary

As a Project Coordinator, you will support a wide range of projects from both an administrative and a business perspective. You will work closely with the rest of the Construction team throughout the preconstruction and construction process to deliver the best building and service possible for our internal and external clients. You will be responsible for the on-time completion of a quality project, maximizing efficiency, controlling costs, and building relationships with every person involved in the project.

Key Responsibilities

  • Review project drawings, specifications, and reports for coordination between
  • Develop complete estimates on selected projects consisting of site visits, quantity take-off, pricing, and presentation of the estimate for Management’s review.
  • Contact trades and suppliers regarding tender invitations, pricing, addenda and tender/bid closings and prepare detailed tender/bid analysis for each scope of work.
  • Perform project setups, distribute project documents, and manage and coordinate project contracts on the Procore system.
  • Monitor expenditures effectively, review invoices in detail, and manage labour and material costs according to the project budget and underlying estimate.
  • Prepare and participate in the creation and updating of project budgets, both initial concept budgets using historical unit rates and preliminary budgets using trade inputs.
  • Prepare project reports weekly, monthly, and as required to update the stakeholders on the status of the project.
  • Coordinate procurement process, draft and prepare contracts, and track changes and additions to contractual agreements.
  • General and administrative duties as required by the construction
  • Liaise with the project team, clients, consultants and trade contractors/sub-
  • Other priority duties as required at the direction of the Director of

Who You Are

  • A self-starter and proactive individual able to prioritize effectively; works well either independently or in a team.
  • A person of integrity, accountability, teamwork, and innovation who’s committed to
  • Curious, collaborative, passionate and extremely detail
  • Motivated to find a solution when confronted by a challenge or problem – no matter the size or
  • A person with a strong sense of urgency as well as management and organizational
  • A person with well-developed communication skills, both written and verbal
  • A coachable person who takes directions well and is receptive and adaptive to feedback and pushback when approaches or timelines change.

Minimum Requirements

  • Minimum of 5 years of progressive construction experience, preferably with a general
  • Post-secondary education (University Degree or Technology Diploma) in Construction Management, Building Engineering, or Civil Engineering.
  • Familiarity with commercial, multi-family residential, and industrial
  • Excellent knowledge of the Lower Mainland and BC construction industry, and BC Building
  • A commitment to our methodologies and procedures is a foundational element for all
  • Strong technical skills and computer proficiency in Procore, MS Project, MS Office (Outlook, Word and PowerPoint) and strong skills in Excel.
  • Strong local
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