Current jobs related to Executive Assistant - Toronto ON - Altis Recruitment

  • Executive Assistant

    5 months ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Executive Assistant

    5 months ago

    Toronto, Canada Shiplake Properties Full time

    The Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...

  • Executive Assistant

    5 months ago

    Toronto, Canada Softchoice Full time

    As an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to keep tight alignment on critical and sensitive matters. In addition, you will also...

  • Executive Assistant

    5 months ago

    Toronto, Canada Cineflix Full time

    **The Company** Creating, producing, and distributing distinctive factual and scripted programming, the Cineflix Media group includes Cineflix Productions, Cineflix Rights, Cineflix Studios, Buccaneer Media, Connect3 Media, Husk Media, Shiny Screens Entertainment, and a hub of producers from the US, UK, and Canada with whom we share strategic partnerships...

  • Office Administrative Assistant

    3 weeks ago

    Toronto, Canada Executive Platforms Inc Full time

    **WHO WE ARE AND WHAT WE DO...** Executive Platforms builds world-class forums to facilitate the sharing of ideas among the senior leadership of businesses and organizations with common objectives, interests, and challenges. Through careful and concerted effort based upon decades of experience, we work to elevate the conversation and provide all our...

  • Executive Assistant

    4 months ago

    Toronto, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Executive Assistant

    3 months ago

    Toronto, Canada Adecco Canada Full time

    Executive Assistant job opening in Toronto, ONOur client, a well-established residential services firm is currently looking for a career oriented and experienced Executive Assistant to join them on a full-time, permanent basis. In this role, you will use your skills and experience to provide support a busy, driven, Executive with both business and personal...

  • Executive Assistant

    1 month ago

    Toronto, Ontario, Canada Adecco Full time

    Executive Assistant Job Opening in Toronto, ONOur client, a well-established residential services firm, is seeking a career-oriented and experienced Executive Assistant to join their President of Real Estate on a full-time, permanent basis. As a key member of the team, you will provide support to a busy, driven Executive with both business and personal...

  • Executive Assistant

    5 months ago

    Toronto, Canada Meridian OneCap Credit Corporation Full time

    **_At Meridian _**_our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are_**_. - ** **About This Opportunity** **Is this role right for you? In this role, you will**: We’re looking for an Executive Assistant...

  • Executive Assistant

    5 months ago

    Toronto, Canada illumin Inc Full time

    Responsibilities: - Book travel for ELT members, ensuring cost-effective options and seamless arrangements. - Coordinate offsites, including venue bookings, meals, and AV equipment setup. - Organize special events such as summer/holiday parties and team events for ELT. - Manage board matters, including booking board meetings and assisting board members with...

  • Executive Assistant

    5 months ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....

  • Executive Assistant

    4 months ago

    Toronto, Canada Equinix Full time

    **Who are we?** Equinix is the world’s digital infrastructure company®, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale...

  • Executive Assistant

    5 months ago

    Toronto, Canada Canadian Premier League Full time

    THE POSITION **Position**:Executive Assistant **Reports to**: VP, Finance and Admin (CEO and EVP’s) **Status**:Full-time, Permanent **Start Date**:Immediately **Location**: Downtown Toronto, ON (Onsite) **Salary Range**: $55,000 - 85,000 THE BUSINESSES Canadian Soccer Business (CSB) represents a suite of top-tier national corporate partnerships and...

  • Executive Assistant

    4 months ago

    Toronto, Canada Element Fleet Management Full time

    Get started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...

  • Executive Assistant

    1 month ago

    Toronto, Ontario, Canada Ontario Teachers Pension Plan Full time

    Senior Executive Assistant OpportunityWe are seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to our Chief People Officer. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and preparing confidential documents.Key Responsibilities:Provide...

  • Executive Assistant

    1 month ago

    Toronto, Ontario, Canada Ontario Teachers Pension Plan Full time

    Senior Executive Assistant OpportunityWe are seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to our Chief People Officer. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and preparing confidential documents.Key Responsibilities:Provide...

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada Ontario Teachers Pension Plan Full time

    Senior Executive Assistant OpportunityWe are seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to our Chief People Officer. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and preparing confidential documents.Key Responsibilities:Provide...

  • Executive Assistant

    4 weeks ago

    Toronto, Ontario, Canada Ontario Teachers Pension Plan Full time

    Senior Executive Assistant OpportunityWe are seeking a highly skilled and experienced Senior Executive Assistant to provide administrative support to our Chief People Officer. As a key member of our team, you will be responsible for managing complex calendars, coordinating travel arrangements, and preparing confidential documents.Key Responsibilities:Provide...

  • Executive Assistant

    2 weeks ago

    Toronto, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly skilled Executive Assistant to join our team at beBee Professionals in Toronto. The successful candidate will be responsible for providing executive-level support to our office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Provide executive-level support to the office team, including...

  • Executive Assistant

    3 weeks ago

    Toronto, Ontario, Canada Randstad Canada Full time

    Job Title: Executive AssistantWe are seeking a highly organized and efficient Executive Assistant to join our team at Randstad Canada. As an Executive Assistant, you will provide administrative support to our senior-level executives and high-value clients, ensuring seamless communication and coordination.Key Responsibilities:Proactively manage calendars and...

Executive Assistant

2 months ago

Toronto ON, Canada Altis Recruitment Full time

We are seeking an Executive Assistant to provide high-level administrative support for an executive team within the higher education space. The ideal candidate will have previous experience in calendar management, international travel coordination, event management, and possess exceptional written and verbal communication skills. The Executive Assistant will play a crucial role in ensuring the smooth operation of executive activities and maintaining effective communication channels within the organization and with external stakeholders.

Responsibilities:

  • Efficiently manage complex calendars for multiple executives, including scheduling meetings, appointments, and conference calls, prioritizing conflicting demands, and ensuring timely reminders.
  • Plan and organize international travel arrangements, including flight bookings, hotel accommodations, transportation, visas, and itinerary preparation. Coordinate with travel agencies and handle unforeseen changes or emergencies during travel.
  • Take ownership of planning, organizing, and executing various corporate events, including board meetings, conferences, team retreats, and client gatherings. Coordinate logistics, venue selection, catering, audio-visual setups, and attendee management.
  • Provide comprehensive administrative support to executives, including drafting correspondence, preparing reports and presentations, managing expenses, and handling inquiries with professionalism and confidentiality.
  • Serve as a primary point of contact for internal and external communication on behalf of the executive team. Screen and prioritize incoming communications, handle inquiries, and facilitate effective communication flow within the organization.
  • Maintain accurate records, files, and documents, ensuring confidentiality and accessibility as required. Assist in the preparation and distribution of meeting agendas, minutes, and follow-up actions.
  • Assist in the coordination of special projects and initiatives as assigned by the executive team, tracking progress, gathering necessary resources, and ensuring deadlines are met.
  • Build and maintain strong relationships with internal stakeholders, external partners, clients, and vendors. Represent the executives professionally in various interactions and engagements.

Requirements:

  • Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives in a large complex environment
  • Proficiency in calendar management tools and software (e.g., Microsoft Outlook, Google Calendar).
  • Experience in coordinating international travel arrangements, including visa processing and travel logistics.
  • Strong minute taking experiene
  • Strong organizational and multitasking skills, with the ability to prioritize tasks efficiently in a fast-paced environment.
  • Exceptional written and verbal communication skills, with keen attention to detail and accuracy.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Flexibility to adapt to changing priorities and willingness to work occasional overtime as needed.
  • Post secondary diploma in a relevant field