Facilities Coordinator

1 week ago

Toronto, Canada Cartel Agency Inc. Full time

Facilities CoordinatorWe’re partnering with a leading professional law firm to find a highly capable Facilities Coordinator who knows how to keep things running—smoothly, safely, and efficiently. The ideal candidate will have over four years of hands-on experience, and bring a calm, solutions-focused approach to managing day-to-day office operations. From overseeing vendors and scheduling maintenance to coordinating moves and keeping compliance in check, you’re the go-to person who makes sure nothing slips through the cracks. If you’re ready to step into a role where your attention to detail, reliability, and ability to juggle multiple priorities are genuinely valued, this firm offers the structure, support, and respect you deserve. Apply nowSalary: Up to $65KKey ResponsibilitiesOversee daily facilities operations, ensuring the office environment is functional, safe, and well-maintainedCoordinate with vendors and service providers for repairs, maintenance, cleaning, and suppliesMonitor and manage building systems, office equipment, and general maintenance schedulesSupport office moves, renovations, and space planning, including seating charts and furniture coordinationEnsure compliance with health and safety regulations and company policiesTrack facility budgets, invoices, and service contractsRespond to staff requests and troubleshoot facility-related issues in a timely mannerAct as the liaison between the office and property management teamsQualificationsMinimum 4 years of experience in a facilities or office coordination role, preferably in a legal or professional services settingSolid understanding of building systems, maintenance coordination, and health and safety standardsStrong vendor management and negotiation skillsExcellent organizational and multitasking abilitiesEffective written and verbal communication skillsProficient with Microsoft Office Suite and facilities management systemsAbility to lift/move light equipment and occasionally support physical office setup tasksProfessional, proactive, and resourceful approach to problem-solvingTo apply, please forward your resume to:Zaheeda MeraliManager – Executive Searchat zaheeda@cartelinc.comTagged as: Facilities #J-18808-Ljbffr

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