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Administrative assistant to the Chief Financial Officer – post secondary institution

1 day ago

Hamlet of Lac la Biche, Canada Portage College Full time

Volunteer Experience · Work Experience · Work & CareerAdministrative assistant to the Chief Financial Officer – post secondary institutionNOC Job Code/Title: 13110 - Administrative assistant to the Chief Financial Officer - post secondary institutionAdministrative assistant to the Chief Financial Officer – post secondary institution for Portage CollegeDuties and Responsibilities: As per NOC 13110 Administrative assistant – post secondary institution:· Coordinate the flow of information within the team· Open and distribute mail and other materials· Record and prepare minutes of meetings, seminars and conferences· Schedule and confirm appointments· Compile data, statistics and other information· Oversee the preparation of reports· Advise senior management· Arrange travel, related itineraries and make reservations· Set up and maintain manual and computerized information filing systems· Type and proofread correspondence, forms and other documents· Provide customer service· Prepare and maintain progress and other reports· Maintain accurate records· Oversee the collection and analysis of data and information· Assist in budget preparation· Analyze and interpret data· Prepare reports· Coordinate projects and programs· Compile data to prepare documents· Prepare draft agendas for meetings and take, transcribe and distribute minutes· Help with scheduling and workflowExperience and specializationComputer and technology knowledge: MS Excel, MS Outlook, MS Word, MS OfficeTechnical terminologyBusinessArea of work experienceBusiness administration/managementArea of specializationCorrespondence, Reports and recordsSalary: $69,701 annually / 36.25 hours per weekTerms of Employment: Permanent, Full Time Start Date: As soon as possibleRequirements / Skills: Languages: EnglishEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceExperience: 3 years to less than 5 yearsWorkplace information: Work must be completed at the physical location. There is no option to work remotely.Work setting: Public sector, Post-secondary educational institution, FinanceSecurity and safety: Criminal record checkWork conditions and physical capabilities: Fast-paced environment, Tight deadlines, Attention to detailHealth benefits: Dental plan, Disability benefits, Health care plan, Paramedical services coverage, Vision care benefitsLong term benefits: Long-term care insurance, Maternity and parental benefitsOther benefits: Free parking available, Learning/training paid by employer, On-site amenities, On-site recreation and activities, Other benefits, Paid time off (volunteering or personal days), Team building opportunities, Parking available, Travel insurance, Wellness programHow to apply:By email: careers@portagecollege.caOnline: https://portagecollege.ca/careers-at-portage/career-opportunities/administrative-assistant-to-the-chief-financial-officer-executive-assistant/Underrepresented groups are encouraged to apply Please note that this position is targeted at Canadian citizens and permanent residents; foreign nationals will be considered only if we do not succeed in recruiting Canadians.We're here to help. Contact us or call us at 1-800-393-8060 #J-18808-Ljbffr