Document Control Specialist

2 weeks ago

Dorval, Canada Groom & Associates(és) Full time

Document Control Specialist
Status: Permanent, Full- time
Location: Dorval, Quebec (Hybrid – 2 days in the office)
Salary: Competitive + Benefits + Bonus + Parking Indoor and outdoor

Responsibilities:
• Maintain and enhance a comprehensive document control system to track and file
documentation, including drawings, reports, procedures and records.
• Ensure all project documentation is accurately labeled, versioned, and stored in a centralized
repository for easy retrieval.
• Update facility databases with the latest information, including asset lists, infrastructure
maintenance software, 3D scans with the assistance of the project teams.
• Manage document sharing and access with administration of key information systems
for operational and project data.
• Collaborate with internal teams to continually develop document control policies
and requirements.
• Conduct regular audits to verify the integrity and completeness of project and operational
documentation, addressing any discrepancies promptly.
• Ensure adherence to regulatory standards, industry guidelines, and internal quality procedures
in document control practices.
• Maintain awareness and monitor updates of relevant regulations and standards within the
aviation industry.
• Serve as a central point of contact for document-related inquiries and provide support as needed.
• Foster effective communication and collaboration among project/process stakeholders to
facilitate the timely exchange of information and documentation.

Requirements:
University degree OR College Diploma in Information sciences or related field
Minimum three years of experience in document management and control, preferably in a project based or an operations and infrastructure industry.
Excellent communication and teamwork skills;
Bilingual – English and French
SharePoint Software experience an asset
CDMS (Certification in Document control) an asset
Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
Attention to detail and a commitment to maintaining accuracy and completeness in
documentation.
Familiarity with regulatory requirements and industry standards related to document control
(e.g., ISO 9001).

Spécialiste du contrôle des documents
Statut : Permanent, temps plein
Lieu de travail : Dorval, Québec (Hybride - 2 jours au bureau)
Salaire : Compétitif + Assurance collectif + Bonus + Stationnement Intérieur et extérieur

Responsabilités :
- Maintenir et améliorer un système complet de contrôle des documents pour suivre et classer la documentation, y compris les dessins, les rapports, les procédures et les enregistrements.
la documentation, y compris les dessins, les rapports, les procédures et les enregistrements.
- S'assurer que toute la documentation du projet est correctement étiquetée, versionnée et stockée dans un référentiel centralisé afin d'en faciliter la récupération centralisée pour faciliter la recherche.
- Mettre à jour les bases de données des installations avec les informations les plus récentes, y compris les listes d'actifs, les logiciels de maintenance des infrastructures, les scans en 3D, avec l'aide de l'équipe du projet.
d'infrastructure, les logiciels de maintenance, les scans 3D avec l'aide des équipes de projet.
- Gérer le partage et l'accès aux documents avec l'administration des systèmes d'information clés pour les données opérationnelles et les données relatives aux projets.
- Collaborer avec les équipes internes pour développer en permanence les politiques et les exigences en matière de contrôle des documents et des exigences en matière de contrôle des documents.
- Effectuer des audits réguliers afin de vérifier l'intégrité et l'exhaustivité des documents relatifs aux projets et aux opérations, et remédier rapidement à toute anomalie des projets et de la documentation opérationnelle, en traitant rapidement toute anomalie.
- Veiller au respect des normes réglementaires, des lignes directrices du secteur et des procédures internes de qualité
dans les pratiques de contrôle des documents.
- Se tenir informé et suivre les mises à jour des réglementations et normes pertinentes dans le secteur de l'aviation l'industrie aéronautique.
- Servir de point de contact central pour les questions relatives aux documents et fournir un soutien si nécessaire.
- Favoriser une communication et une collaboration efficaces entre les parties prenantes du projet/processus afin de
faciliter l'échange d'informations et de documents en temps utile.

Exigences :
Diplôme universitaire OU diplôme d'études collégiales en sciences de l'information ou dans un domaine connexe.
Au moins trois ans d'expérience dans la gestion et le contrôle des documents, de préférence dans le cadre d'un projet ou dans le secteur des opérations et de l'infrastructure.
Excellentes aptitudes à la communication et au travail d'équipe ;
Bilingue - anglais et français
Expérience du logiciel SharePoint un atout
Certification en gestion documentaire (CDMS), un atout
Excellent sens de l'organisation et capacité à gérer efficacement des tâches et des priorités multiples.
Souci du détail et engagement à maintenir l'exactitude et l'exhaustivité de la documentation.
Connaissance des exigences réglementaires et des normes industrielles relatives au contrôle des documents
(par exemple, ISO 9001).

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