Document Control Specialist

3 weeks ago

Dorval QC, Canada Groom Associes Full time

  • Maintain and enhance a comprehensive document control system to track and file
documentation, including drawings, reports, procedures and records.
  • Ensure all project documentation is accurately labeled, versioned, and stored in a centralized
repository for easy retrieval.
  • Update facility databases with the latest information, including asset lists, infrastructure
maintenance software, 3D scans with the assistance of the project teams.
  • Manage document sharing and access with administration of key information systems
for operational and project data.
  • Collaborate with internal teams to continually develop document control policies
and requirements.
  • Conduct regular audits to verify the integrity and completeness of project and operational
documentation, addressing any discrepancies promptly.
  • Ensure adherence to regulatory standards, industry guidelines, and internal quality procedures
in document control practices.
  • Maintain awareness and monitor updates of relevant regulations and standards within the
aviation industry.
  • Serve as a central point of contact for document-related inquiries and provide support as needed.
  • Foster effective communication and collaboration among project/process stakeholders to
facilitate the timely exchange of information and documentation.

Requirements:
University degree OR College Diploma in Information sciences or related field
Minimum three years of experience in document management and control, preferably in a project based or an operations and infrastructure industry.
Excellent communication and teamwork skills;
Bilingual - English and French
SharePoint Software experience an asset
CDMS (Certification in Document control) an asset
Excellent organizational skills with the ability to manage multiple tasks and priorities effectively.
Attention to detail and a commitment to maintaining accuracy and completeness in
documentation.
Familiarity with regulatory requirements and industry standards related to document control
(e.g., ISO 9001).

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