Legal Assistant

3 weeks ago

Toronto, Canada X Full time

My client, a large reputable, full-service law firm is seeking a Legal Assistant to support the Family Law legal team in their Toronto, Ontario office. The ideal candidate will have over five years of experience working in a similar position. The primary duty is supporting two partners with their administrative and legal work. This is a Hybrid position and currently requires a minimum of 2 days in office per week or as required.

Primary Responsibilities:
· answering the phone, handling cold calls and potential client screenings
· scheduling appointments
· opening and closing files, conducting conflict searches
· organizing retainer and privacy documents
· organizing files, both paper and electronic, and saving emails and attachments in accordance with internal naming conventions
· maintaining the lawyers’ calendars and an effective bring forward system
· preparing accounts, depositing cash receipts, and paying invoices
· drafting correspondence to clients and lawyers with reliable follow-up
· setting up teleconferences, case conferences, and settlement conferences
· issuing Orders and liasing with the Court
· updating Continuing Records and Motion Records (or Caselines as applicable)
· serving and filing all documents in connection with Family Court proceedings
· Assist law clerks with various day-to-day duties, where necessary

Qualifications :
· at least five (5) years of experience as a Family Law Legal Assistant
· experience with DivorceMate
· familiarity with Caselines
· experience with systems including a Document Management System, and the Microsoft Office Suite, including Excel
· deep familiarity with The Family Law Rules and local Practice Directions
· a keen attention to detail and strong organization skills
· a strong work ethic
· the ability to work affectively on a team and individually
· excellent communication skills
· experience with technology and working in a remote/ hybrid environment

My client offers a challenging and rewarding work environment. My client is proud to offer a competitive salary and benefits package that includes:

· Health, Extended Health, Dental and Vision care
· LTD insurance
· Life insurance
· Parking/Transit reimbursement
· RRSP matching program
· Paid Volunteer Time
· Referral Bonus
· Employee Assistance Program

Interested candidates should submit an application including an updated resume. Due to the volume of applications, only successful candidates will be contacted.

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