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Manager Facilities
4 months ago
Who is Allstate: Allstate Insurance Company of Canada is a leading home and auto insurer focused on providing its customers prevention and protection products and services for every stage of life. The company is proud to have been named a Best Employer in Canada for nine consecutive years and prioritizes supporting employees and fostering an inclusive, welcoming corporate culture. Allstate is committed to making a positive difference in the communities in which it operates through partnerships with charitable organizations, employee giving and volunteerism. Serving Canadians since 1953, Allstate strives to provide reassurance with its "You’re in Good Hands®" promise.
Through our Employee Value Proposition, Opportunity, Flexibility, Community, Diversity and Family, we have worked hard to develop and nurture a culture where employees feel valued, experience personal growth, have career options and truly enjoy the work they do.
Role Designation: Hybrid
Job Description:
The Manager, Facilities will lead and direct the development, implementation, and management of facilities and corporate leases (e.g. premises, vehicles fleet, furniture and equipment, service contracts, security, mailroom, food services, etc.) to ensure effective functioning of Allstate Canada Group (ACG) facilities. Provides an efficient and safe working environment for employees and their activities by using best practices to manage resources and services.
Accountabilities:
Facility Management
·Leadership and direction on day-to-day operations to minimize issues in collaboration with the property manager.
·Leadership and direction on physical security programs to meet security requirements and ensure security procedures are not compromised.
·Manages a portfolio of leases for real estate properties and fleet vehicles.
·Reviews analysis, budgets, and recommendations for site improvements, construction of new site locations, and other real estate initiatives.
·Leads the communication of real estate initiatives with senior management and other internal and external stakeholders
·Oversees facility and equipment repairs and maintenance.
·Oversees facility refurbishment and renovations.
·Oversees moves and relocations to minimize staff disruption in collaboration with business units and contractors.
·Monitors compliance with legal and regulatory requirements (e.g. licensing, building permits and codes, municipal permits, etc.) for occupancy and construction and with health and safety standards.
Facility Planning
·Develops, reviews, and maintains floor plans to ensure space requirements meet the needs of business units in collaboration with the designer and contractor.
·Leads the development and implementation of a facility management program, including preventative equipment maintenance and life cycle requirements.
·Leads and coordinates the development and implementation of the annual Canadian Head Office (CHO) building budget and maintains operational costs.
·Plans service requirements and manages relationships with service contractors and providers (e.g. security, mailroom, food services, etc.).
·Look for ways to continuously improve the employee experience (e.g. onboarding and offboarding)
Project Management
·Plans and reviews project
·Create and distributes project status updates
·Anticipates and identifies internal and external project risks, issues, and change requests for resolution or escalation.
·Reviews project staffing recommendations; tracks assignments for resource utilization, adherence and alignment to proscribed reporting standards, resource procurement, and project status communication.
·Measures, monitors, and reports on project progress against approved timelines, budgets, goals, and compliance requirements.
·Resolves or escalates project conflicts and competing demands; modifies tasks, sequencing, and resources to maintain progress.
·Facilitate and lead presentations as required
People Management
·Manages staff to accomplish results through effective recruitment, selection, training, development, performance management, and recognition.
·Delegates and prioritizes work in accordance with the role and scope of work to be completed.
Qualifications:
Requires 3+ in facilities operation and management
1+ years of people management experience
Experience managing corporate leases for real estate and vehicle fleets
Proficiency is required in Computer Aided Design (CAD) to read floor plans
Building construction, electrical, mechanical, and data cabling requirements
Legal and regulatory requirements governing health and safety and environmental regulations
Knowledge of standard commercial leases
MS Office Suite (Word, Excel, PowerPoint, etc.)
Customer service skills
Business acumen
Leadership, coaching, and mentorship skills
Interpersonal, oral, and written communication, presentation, negotiation, and influencing skills
Research, analytical, strategic thinking, and problem-solving skills
Project coordination, organizational, and time management skills with attention to detail
Allstate Canada Group has policies and practices that provide workplace accommodations. If you require accommodation, please let us know and we will work with you to meet your needs.
