Administrative Assistant

3 weeks ago

Montreal, Canada Hays Full time

Your new company Hays Specialist Recruitment has partnered with a Property Management company located in Montreal, QC. We are looking to hire a Administrative Assistant to join their team on a contract basis of 3 months, which has the possibility of extension. This candidate will be working from their Downtown Montreal Office on a full time basis.

Responsibilities
Execute daily administrative requests from the regional team, which will include writing memos, drafting correspondence, reviewing documents, printing, and other general administrative responsibilities.
Deliver an exceptional living experience by way of excellent customer service to all prospects, residents, and guests.
Prepare and distribute correspondence to tenants.
Review and record monthly recurring billings.
Provide weekly status reports on account receivables.
Prepare rental letters as required.
Liaise with tenants regarding service matters.
Read and understand leases to ensure accurate information is received and maintained.
Maintain and update tenant information, including phone numbers, contact names and emergency contact information as changes occur.
Ensure all tenants have provided current insurance certificates that are in compliance with the lease agreement.
Liaise with tenants and contractors as required or directed.
Attend property meetings and provide minutes as required.
Oversee uniform orders for the property.
Execute on other general and administrative duties as required by the Property Manager and other members of the team to ensure efficient operation of the property.

Qualifications

Bachelors degree, Diploma or Certificate in Real Estate, Hospitality, Business or related discipline is not required but would be considered an asset.
2-5 years of experience in a customer service or administrative role.
Superior customer service skills.
Excellent and confident communication, both oral and written.
Computer literacy and comfort using / learning new programs and systems. Comfort with Microsoft Office programs is required.
Proficiency in Yardi software will be considered an asset.
Some flexibility to work evenings and weekends on an ad-hoc basis (ie: resident events, emergencies).
Ability to work well under pressure and within tight deadlines.
Self-motivated, curious, responsive, and result driven.
Bilingual French and English

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