Administrative assistant, Administration

4 weeks ago

Montreal, Canada Desjardins Group Full time

Administrative assistant, Administration page is loaded Administrative assistant, Administration Apply remote type The work arrangement for the position is hybrid work locations Montréal time type Full time posted on Posted Yesterday job requisition id R2405503

Temporary position for 12 months

As an administrative assistant, you help carry out administrative activities for your sector. You provide administrative and secretarial support to a director or manager reporting to a vice-president. You also provide administrative support to other members of your unit as needed. You help coordinate, plan and prioritize your unit’s management activities. You interact with many different stakeholders. You proactively and independently make decisions and carry out tasks in accordance with your superior’s administrative needs. The ability to communicate effectively and tailor your approach as needed is therefore essential. More specifically, you will be required to :

  • Support the general manager and caisse managers in managing and monitoring their schedules, phone calls, emails and mail.

  • Coordinate the delivery of various files to the Management Committee, Board of Directors, Board of Supervision, Board of Ethics and other committees.

  • Prepare for and attend various meetings, including those of the Management Committee and the Board of Directors. Take minutes and follow up with any business that arises.

  • Participate in organizing logistics for various events (e.g. team meetings, committees, general meetings, training courses, telephone conferences, travel, public relations activities).

  • Provide support in coordinating internal caisse communications (e.g. employee meetings, annual general meetings, special meetings).

  • Perform various internal management administrative tasks (e.g. tracking sales, maintaining the scorecard, monitoring expense accounts, managing inventory and equipment, conducting performance evaluations).

  • Manage documents and update records related to various sectors (e.g. filing, purging and storage) in accordance with current practices and regulations.

  • Perform various secretarial duties including drafting, formatting, updating, creating and revising the language of information documents generated by various sectors.

  • Support the general manager and managers in retrieving information, carrying out business processes and using information systems.

What we offer*

  • Competitive salary and annual bonus

  • 4 weeks of flexible vacation starting in the first year

  • Defined benefit pension plan that provides predictable, stable income throughout retirement

  • Group insurance including telemedicine

  • Reimbursement of health and wellness expenses and telework equipment

* Advantages apply based on eligibility criteria.

What you bring to the table

  • Trade school diploma in a related field

  • A minimum of three years of relevant experience

  • Knowledge of French is required

  • Knowledge of French spelling and grammar

  • Understanding of the philosophy and fundamentals of financial services cooperatives

  • Knowledge of service standards

  • Intermediate knowledge of English due to the nature of the duties or work tools or because the position involves interactions with (language)-speaking partners, members and/or clients.

Action oriented, Communicates effectively, Customer Focus, Differences, Nimble learning, Plans and aligns, Situational adaptability

#LI-Hybrid

Trade Union

Non Syndiqué

At Desjardins, we believe in equity, diversity and inclusion. We're committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there's something we can do to help make the recruitment process or the job you're applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask

Job Family

Administration (FG)

Unposting Date

2024-05-27 #J-18808-Ljbffr

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