Document Controller

Join to apply for the Document Controller role at GeoSpectrum Technologies Inc. Career Opportunity GeoSpectrum is growing and has a new career opportunity for a Document Controller to join our team We are seeking a detail‑oriented and technically proficient Document Controller to improve document control processes for all GTI documentation (drawings, BOMs, documents, proposals, inbound documentation etc.) and implement updated processes for technical teams to follow. This includes the creation and management of registries, release/approval processes, filling and revision/change control. This role ensures accurate control, review, and retrieval of inbound and outbound documents, maintaining compliance with internal standards, industry regulations, and contractual requirements. GeoSpectrum Technologies is a rapidly growing company that designs and manufactures state‑of‑the‑art underwater acoustic components, transducers and integrated end‑to‑end systems for maritime surveillance and exploration. GeoSpectrum is known for its innovation and designing leading‑edge products. With clients across ocean science, defence and homeland security, and oil and gas industries, we’re proud of delivering reliable, customised solutions that go above and beyond the requirements of our customers. GeoSpectrum was founded in Dartmouth, Nova Scotia and continues to grow after three decades of engineering. Our company’s core values are woven into the fabric of our work, commitment to employee engagement, and client service. Responsibilities Review, standardise and enhance document templates. Manage templates and troubleshoot, as needed. Establish, improve and implement organisation‑wide processes and procedures for the receipt, tracking, review, and distribution of inbound and outbound business, product, and technical documents, such as compliance records and customer deliverables. Establish and maintain document control systems (e.g., SharePoint, Confluence) ensuring version control, traceability, secure access and archiving; creating an organised information library to improve the efficiency and productivity of the organisation. Create presentations of process and procedures, present to stakeholders, prepare communications and train employees for sustaining measurements. Ensure all documentation aligns with ISO 9001, contractual, and regulatory requirements. Ensure documents are available where and when needed, protected from loss, improper use, or alteration (permissions/read‑only for released docs). Ensure that the transfer and sharing of information meets the network and cyber security standards. Develop optimised processes for document review and approval across engineering, quality, procurement and programme teams. Create and maintain logs of all document activities (creation, modification, approval) for traceability and compliance audits. Review, proofread and format documents (reports, proposals, presentations, etc.) for compliance standards prior to release and submission to customers. Qualifications Post‑secondary education in Business Administration, Records Management, Library Sciences, Industrial Engineering. Minimum of 5 years of experience in quality assurance, document control, information governance or library sciences. Demonstrated experience working with ISO 9001, compliance documentation and controlled goods. Proven experience in establishing/improving document control systems, processes and tools used in a manufacturing environment. Strong knowledge and practical implementation of configuration management principles. Attention to detail – Demonstrate the ability and desire to work with highly detailed information and tasks; ensuring accuracy and quality information in all systems and documentation. Organisation and Time Management – Effectively prioritise projects, tasks, resources and deadlines; demonstrate effective time management skills by prioritising, delegating and monitoring progress and performance. Excellent analytical skills, particularly with respect to technologies and databases. Highly proficient in Microsoft Word and SharePoint, adept at learning new software systems. Ability to manage multiple priorities in a fast‑paced environment. Security Requirements All candidates must be eligible to apply for and maintain Canadian Controlled Goods and Canadian Government Security Clearances. Culture and Benefits Watch our company video to get to know us Visit www.geospectrum.ca. We take pride in fostering a workplace that is based on professional relationships, innovation and continuous improvement, and agility. Our employees work together in a collaborative, cross‑functional approach. Enjoy having fun at work? Our social community is next to none Our leadership team encourages us to contribute ideas, insights and feedback for innovation, continuous improvement, quality management and workplace safety. We Offer Competitive salary based on experience. Work‑life balance with core hours. Paid Time Off. Employee‑Family Assistance Programme. Group Plan Benefits. Virtual Healthcare. RRSP matching. Corporate Discounts and perks. Career development opportunities. Monthly social activities. Professional Development and training. Free on‑site parking. EEO Statement GeoSpectrum Technologies is committed to employment equity and building a diverse workforce where every employee can bring their best self to work. We encourage applicants from all qualified individuals, including underrepresented individuals who identify as African Nova Scotian, racially visible, Aboriginal persons, LGBTQIA2S+, persons with disabilities and women. GeoSpectrum will accommodate applicants’ disability‑related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you are a member of an equity group, we encourage you to self‑identify on either your application form, covering letter or resume. Application Apply today. While we sincerely thank all applicants for taking the time to apply, however only those chosen for an interview will be contacted. If you require a disability‑related accommodation to participate in the recruitment process, please contact the recruitment team by email at jobs@geospectrum.ca. Seniority level Mid‑Senior level Employment type Other Job function Administrative Industries Defense and Space Manufacturing Location Dartmouth, Nova Scotia, Canada #J-18808-Ljbffr