Receptionist

3 weeks ago

Dartmouth, Canada Englobe Full time

Your Employer

Dare to join Englobe

At nearly 3,000 people, Englobe is one of Canada's premier firms specializing in professional engineering services, environmental sciences, and soil and biomass treatment. With offices located across Canada, the United Kingdom and France, we are conveniently located to support large- and small-scale projects, through different stages, in many sectors. Offering a range of value-added services that run the gamut from professional consulting services to turnkey project implementation, Englobe has developed a reputation for integrity, credibility, and people-centered values.

When you choose Englobe, you're choosing a team with a wide range of expertise and a shared concern for the environment and the sustainable development of their communities. At Englobe, the health and safety of our employees is a top priority. We have built a culture of caring and are sincerely committed to diversity and inclusion. In practice, this means we take care of every aspect of the employee experience.

And that's not all... Taking initiative and seizing opportunities for professional development are encouraged. We believe that great ideas can come from anyone, anywhere At Englobe, you'll have the opportunity to grow and excel.

We offer

  • A full range of benefits (group insurance with shared costs upon hiring, group RRSP);
  • A telemedicine virtual healthcare service;
  • An annual reimbursement of sports expenses;
  • Opportunities for skills development;
  • Flexible hours and ability to compress working hours;
  • Internal policy to encourage teleworking.

Choose the path of impact. Join us in creating a positive legacy.

Englobe is committed to providing accommodation to, and working with, applicants with disabilities, to meet their needs throughout the recruitment, selection and/or employment process.

Your Contribution

As a Receptionist, you will work in collaboration with the Administrative Team.

Your main responsibilities will be:

  • Answer and direct phone calls and inquiries;
  • Process lab samples;
  • Open lab numbers;
  • Distribute mail;
  • Purolator / courier shipments;
  • Ordering office supplies;
  • Manage office supply inventory;
  • Take payments from external clients;
  • Direct and problem solve inquiries from staff;
  • Booking travel - backup for region;
  • Building support - maintenance, kitchen clean up/organization and maintaining vendor lists;
  • Maintaining internal spreadsheets including - staff lists, cell phone lists etc.;
  • Paper filing maintenance as needed;
  • Scan documents for electronic filing;
  • Maintain external Iron Mountain filing system;
  • Printing/Binding as required; and
  • Additional task as required that may not be mentioned here on an as-needed basis.

Your Profile

  • Diploma in Office Administration considered is an asset;
  • Bilingual capabilities considered an asset;
  • Driver's license required to do local office errands as required;
  • Minimum of 2-years' experience in an front desk role in an office environment required;
  • Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset;
  • Exceptional verbal and written communication skills;
  • Proficient with the use of Microsoft Office program features specifically, Word, Excel, PowerPoint and Outlook;
  • Positive demeanour with interest supporting individuals and teams;
  • Strong problem solving skills;
  • Excellent organizational capabilities with the ability to implement and maintain systems of organization;
  • Ability to meet tight deadlines, prioritize; multi-task and thrive in a fast-paced environment; and
  • Demonstrated sensitivity and consideration for occupational health and safety.

Qualifications:

  • Diploma in Office Administration considered is an asset;
  • Bilingual capabilities considered an asset;
  • Driver's license required to do local office errands as required;
  • Minimum of 2-years' experience in an front desk role in an office environment required;
  • Experience working in a similar capacity in a Consulting, Engineering, or Science firm would be an asset;
  • Exceptional verbal and written communication skills;
  • Proficient with the use of Microsoft Office program features specifically, Word, Excel, PowerPoint and Outlook;
  • Positive demeanour with interest supporting individuals and teams;
  • Strong problem solving skills;
  • Excellent organizational capabilities with the ability to implement and maintain systems of organization;
  • Ability to meet tight deadlines, prioritize; multi-task and thrive in a fast-paced environment; and
  • Demonstrated sensitivity and consideration for occupational health and safety.

Responsibilities:

As a Receptionist, you will work in collaboration with the Administrative Team.

Your main responsibilities will be:

  • Answer and direct phone calls and inquiries;
  • Process lab samples;
  • Open lab numbers;
  • Distribute mail;
  • Purolator / courier shipments;
  • Ordering office supplies;
  • Manage office supply inventory;
  • Take payments from external clients;
  • Direct and problem solve inquiries from staff;
  • Booking travel - backup for region;
  • Building support - maintenance, kitchen clean up/organization and maintaining vendor lists;
  • Maintaining internal spreadsheets including - staff lists, cell phone lists etc.;
  • Paper filing maintenance as needed;
  • Scan documents for electronic filing;
  • Maintain external Iron Mountain filing system;
  • Printing/Binding as required; and
  • Additional task as required that may not be mentioned here on an as-needed basis.

Englobe Corp. adheres to employment equity and equal opportunity programs and encourages all women, visible minorities, Aboriginals and disabled persons to apply. Only selected candidates will be contacted.

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