Examinations Assistant

2 weeks ago

Toronto, Canada University of Toronto Full time

Date Posted: 03/07/2025
Req ID: 42035 and 42037 - This requisition is for two (2) continuing full-time positions

Faculty/Division: University of Toronto Scarborough
Department: UTSC:Ofc of the Registrar
Campus: University of Toronto Scarborough (UTSC)
Position Number: 42035 - 0057701; 42037 - 0057702

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Office of the Registrar is responsible for student recruitment and admissions, direct and online service to current students, including registration, financial aid, scholarships, academic assessments, graduation and petitions. It also provides course scheduling, administration of tests and exams, enrolment data analysis and business intelligence.

It is the vision of the Office of the Registrar to connect every student to success by providing excellent service and support to students, faculty, staff and the broader community. Members of the Office of the Registrar team value accountability, inclusivity, community and leadership and take pride in work that is student-focused and meaningful.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members. Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Working under the supervision of the Examinations Coordinator, you will coordinate the administration of examinations and deferred examinations for students registered with the University of Toronto. You will accomplish this by acting as the first point of contact for general enquiries, identifying and resolving individual examination conflicts, conducting preliminary analysis of exam space requirements, liaising with contacts to obtain exams and related materials, gathering information for test/examination packages, scheduling invigilators, keeping well-informed on University programs, policies and procedures, and serving as a resource to others by providing (non-supervisory) job-related guidance.

Your responsibilities will include:

  • Coordinating the receipt and storage of all examinations and related materials
  • Verifying the accuracy and completeness of information
  • Tracking and monitoring the distribution and return of examinations
  • Processing student requests for exam re-reads, review and photocopies
  • Creating a master list of students writing deferred examinations
  • Resolving issues within the scope of the role and escalating problems as required
  • Scheduling exam invigilators for tests and exams, including deferred exams and conflict exams, and creating seating plan for deferred exams

Essential Qualifications:

  • Bachelor's Degree or acceptable combination of equivalent experience.
  • Minimum two (2) years of related work experience in a responsible administrative support role, including work experience scheduling and coordinating tests and exams, in a post-secondary or similar environment.
  • Excellent computer skills with Word, Excel, database management systems (e.g., Infosilem, eService, Course Information System).
  • Excellent verbal and written communications, interpersonal, and problem-solving skills.
  • Ability to read, retain, understand, and adhere to information, regulations, and guidelines.
  • Strong time management skills with demonstrated ability to effectively and efficiently handle multiple tasks and competing priorities.
  • Demonstrated accuracy and attention to detail.
  • Tact, discretion, sensitivity to confidential matters.
  • Ability to work effectively both independently and within a team environment.
  • Follows rules and procedural processes and maintain confidentiality related to Freedom of Information and Protection of Privacy Act (FIPPA).
  • Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion and the promotion of a respectful and collegial learning and working environment.

To be successful in this role you will be:

  • Accountable
  • Multi-tasker
  • Organized

Notes:

  • We are posting for two (2) continuing full-time positions.
  • A copy of the full job description is available upon request from the UTSC HR Office.
  • This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines.

Closing Date: 03/17/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $66,715 with an annual step progression to a maximum of $85,319.

Job Category: Registrarial Services

Lived Experience Statement:

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement:

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion.

Accessibility Statement:

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

#J-18808-Ljbffr

  • Examinations Assistant

    2 weeks ago

    Toronto, Canada University of Toronto Full time

    **Date Posted**:03/07/2025 **Req ID**: 42035 and 42037 - This requisition is for two (2) continuing full-time positions **Faculty/Division**: University of Toronto Scarborough **Department**: UTSC:Ofc of the Registrar **Campus**: University of Toronto Scarborough (UTSC) **Position Number**: 42035 - 0057701; 42037 - 0057702 **Description**: **About...

  • Examinations Assistant

    2 weeks ago

    Toronto, Ontario, Canada University of Toronto Full time

    Date Posted: 03/07/2025Req ID: 42035 and 42037 - This requisition is for two (2) continuing full-time positionsFaculty/Division: University of Toronto ScarboroughDepartment: UTSC:Ofc of the RegistrarCampus: University of Toronto Scarborough (UTSC)Position Number: 42035 - 0057701; 42037 - 0057702Description:About us:The University of Toronto Scarborough is a...

  • Stanford University Examination Assistant

    5 days ago

    Toronto, Ontario, Canada in Canada Full time

    Company Overview: We are a leading provider of proctoring services in Canada, focusing on delivering high-quality examination experiences for students. Our goal is to ensure the accuracy and fairness of academic assessments.Job Responsibilities: In this role, you will supervise examinations to maintain academic integrity, assist students with inquiries...

  • Examination Supervisor

    4 days ago

    Toronto, Ontario, Canada in Canada Full time

    Job Description:    We are seeking a detail-oriented and communicative Examination Supervisor to join our team in Toronto, Canada. As an Examination Supervisor, you will be responsible for ensuring the security and efficiency of examination environments for students at Stanford University.Key Responsibilities:    1. Supervise examinations to maintain...

  • Claims Examiner

    3 weeks ago

    Toronto, Canada ARAG Legal Solutions Inc Full time

    **Claims**Examiner** The ARAG Group, a global leader in legal expense insurance operating in 19 countries offers an innovative and comprehensive range of legal expense products and services for brokers, underwriting agents and insurers across Canada. Reporting to the Vice President of Claims, the **Claims Examiner**will support our efforts as we expand and...

  • Claims Examiner

    2 weeks ago

    Toronto, Canada Trident Global Assistance Inc. Full time

    Trident Global Assistance is looking for a Claims Examiner to join the company on a full-time basis. Currently, this position works from home but may be required to work from the office in the future. **Responsibilities** - Manage mid to high-level complexity travel insurance claims; - Verify coverage - Timely and accurately analyze and address coverage...

  • Claims Examiner

    2 weeks ago

    Toronto, Ontario, Canada ARAG Services Corporation Full time

    Claims ExaminerThe ARAG Group, a global leader in legal expense insurance operating in 19 countries, offers an innovative and comprehensive range of legal expense products and services for brokers, underwriting agents, and insurers across Canada.Reporting to the Vice President of Claims, the Claims Examiner will support our efforts as we expand and...

  • Branch Examiner

    5 days ago

    Toronto, Canada Aviso Wealth Full time

    **Aviso Wealth**: **The Opportunity**: We’re looking for a Compliance Officer to join our Compliance team. This can be a remote role, however for those who would like to come into the office we are at 151 Yonge St, Toronto, ON. Reporting to the Manager, Branch Examination, the Compliance Officer is responsible for conducting onsite and/or remote branch...

  • Claims Examiner

    2 weeks ago

    Toronto, Canada Trident Global Assistance Inc. Full time

    Trident Global Assistance is looking for three Claims Examiners to join the company on a full-time basis. Currently, all three positions work from home but may be required to work from the office in the future. **Responsibilities**: - Manage low to mid-level complexity travel insurance claims - Verify coverage - Timely and accurately analyze and address...

  • Claims Examiner

    2 weeks ago

    Toronto, Canada Zurich Canada Full time

    Job Summary Zurich Insurance is a global insurance company with a specialty in life insurance, general insurance and travel insurance. This role will sit in one of Zurich’s subsidiary companies, World Travel Protection, which focuses on providing travel risk management and emergency assistance support. World Travel Protection (WTP) is a leading travel...

  • Counsel, Licensing Examinations, Licensing

    6 days ago

    Toronto, Ontario, Canada Law Society of Ontario Full time

    OVERVIEW JOB PURPOSE Counsel, Licensing Examinations is responsible for activities related to the licensing examinations for lawyers and paralegals. This includes acting as a legal and operational resource in the areas of examination accommodations, examination administration, and special projects related to licensing examinations. Counsel assists with the...

  • Business Conduct Compliance Examiner

    1 week ago

    Toronto, Canada Investment Industry Regulatory Organization of Canada (IIROC) Full time

    **Position Title: Business Conduct Compliance Examiner** **Department: Business Conduct Compliance** **Location: Toronto** **Status: Permanent, Full-time (Hybrid)** As a self-regulatory organization, the New Self-Regulatory Organization of Canada (New SRO) takes our responsibility of setting high-quality regulatory and investment industry standards...

  • Business Conduct Compliance Examiner

    4 days ago

    Toronto, Canada Investment Industry Regulatory of Canada Full time

    **Position Title**: **Department**: **Location**: **Status**: * Business Conduct Compliance Examiner* **Business Conduct Compliance** **Toronto** **Permanent, Full-time** As a self-regulatory organization, the Investment Industry Regulatory Organization of Canada (IIROC) takes our responsibility of setting high-quality regulatory and investment industry...

  • Compliance Branch Examiner

    5 days ago

    Toronto, Canada Raymond James Financial, Inc. Full time

    **Compliance Branch Examiner** - 2402795 - At Raymond James, _**_we _**_develop, _**_we _**_collaborate, _**_we _**_decide, _**_we _**_deliver, and _**_we _**_improve together_. Raymond James Ltd. is Canada’s leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their...

  • Claims Examiner

    2 weeks ago

    Toronto, Canada Munich Reinsurance Company of Canada Full time

    Claims Examiner **Company** Munich Reinsurance Company of Canada **Location** Toronto, Canada **Claims Examiner - 12 to 18 Month Contract** **We care for humankind - and that starts with our people** Our greatest strength lies not in what we do - but how we do it. It’s the unique individual behind every piece of work who matters the most. Our people...

  • Business Conduct Compliance Examiner

    2 weeks ago

    Toronto, Canada CIRO OCRI Full time

    40 Temperance StreetSuite 2600Toronto, ON M5H0B4, CANDescriptionPosition Title: Business Conduct Compliance Examiner (ID)Department: Business Conduct ComplianceLocation: TorontoStatus: Permanent, Full-time (Hybrid)As a self-regulatory organization, the Canadian Investment Regulatory Organization (CIRO) takes our responsibility of setting high-quality...

  • Business Conduct Compliance Examiner

    2 days ago

    Toronto, Ontario, Canada CIRO OCRI Full time

    40 Temperance StreetSuite 2600Toronto, ON M5H0B4, CANDescriptionPosition Title: Business Conduct Compliance Examiner (ID)Department: Business Conduct ComplianceLocation: TorontoStatus: Permanent, Full-time (Hybrid)As a self-regulatory organization, the Canadian Investment Regulatory Organization (CIRO) takes our responsibility of setting high-quality...

  • Business Conduct Compliance Examiner

    2 weeks ago

    Toronto, Canada CIRO OCRI Full time

    **Position Title: Business Conduct Compliance Examiner** **Department: Business Conduct Compliance** **Location: Toronto** **Status: Fixed term, Full-time - 12 months (Hybrid)** **Day in the life of**: As a self-regulatory organization, Canadian Investment Regulatory Organization (CIRO) takes our responsibility of setting high-quality regulatory and...

  • Financial Examiner,institutions

    2 days ago

    Toronto, Canada VELOCITY TRADE CAPITAL LTD Full time

    **Employer details** **VELOCITY TRADE CAPITAL LTD** Job details - Location Toronto, ONM5C 2W1 - Workplace information On site - Salary37.00 hourly / 35 hours per Week - Terms of employment Permanent employmentFull time - Day - Start date Starts as soon as possible - Benefits: Health benefits, Financial benefits, Other benefits - vacancies1...

  • Financial Institutions Examiner

    3 days ago

    Toronto, Canada Velocity Trade Full time

    **Requirements** **Tasks** - Identify clients' financial goals and objectives - Monitor client investments - Analyze clients' financial records - Make recommendations concerning cash management, insurance coverage, investment planning, retirement and estate planning - Arrange for sale of financial products and investments - Review and examine financial...