Accounting/Billing Administrator

1 month ago


Comox, Canada Pinchin Ltd. Full time
p>Billing Coordinator

Finance & Administration

Any Pinchin Office in Manitoba, Saskatchewan, Alberta, and British Columbia

Pinchin is recruiting for a Billing Coordinator to join the Finance & Administration department in Canada. We are looking for a highly organized individual to join the Finance & Administration team on a full-time basis. This position can be based out of any location across Canada on a remote or hybrid basis.

A Day in the life of a Billing Coordinator at Pinchin:

Project Initiation

Work with Project Managers to setup new projects and approve billing terms in accordance with the Credit and Collection policy.Prepare project budgets in the accounting system where appropriate.Ensure proper Authorizations to Proceed (ATP), Purchase Orders (PO), contracts are saved in the project file.Project Invoice Preparation Process all project related billings to clients in accordance to the Company’s revenue recognition policy and applying the appropriate sales tax.Prepare draft billing documentation to facilitate the billing process on a timely basis.Post entries into the accounting software and arrange delivery of invoices.Review that project-related documents (contracts, PO, ATP) match to the invoice.Monitor work in progress by reviewing time spent on projects and disbursements incurred.Report on project profitability to management.Report to Project Managers on any opportunities for additional invoicing and the remaining funds available for projects.Investigate all project expenses not billed to clients.Compile information for internal/external audits as required.Project Close Out Change status of projects to inactive or dormant upon completion of work.Clear advance billings against WIP to recognize write ups and write offs at the completion of the project.Calculate project variances and obtain approval for write offs (project time and expenses at billing rates are higher than invoice to client).Knowledge of Deltek Vision is an asset.Working knowledge with the Office suite of products is required.No agency phone calls please

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