Executive Assistant To a Senior Vice President

3 days ago


Quebec, Canada iA Financial Group Full time
Executive Assistant to the Senior Vice President, Distribution

A great and challenging career opportunity is now open to you within one of Canada's largest financial groups The Senior Vice-President, Distribution sector is looking for an Executive Assistant to support the Senior Vice-President of Distribution.

Are you a seasoned employee who likes to increase efficiency by managing several files at the same time related to distribution? If you recognize yourself in this profile, come join a dynamic, professional, and results-oriented team

Reporting directly to the Senior Vice President, Distribution, as Executive Assistant, you will be responsible for:

  • Manage incoming and outgoing communications.
  • Manage the agenda and coordinate the overall activities of the Senior Vice President.
  • Prepare drafts of administrative communications, revise and correct texts and presentations, in French and English.
  • Organize meetings and events, both from a logistical and technical point of view.
  • Perform the administrative management of the Senior Vice-President's office (invoices, contracts, expense reports, etc.).
  • Plan business trips.
  • Organize and ensure the filing of digital documents and produce various reports.
  • Anticipate the needs of the Senior Vice President and develop tools to increase the efficiency of her office.
  • Act as a contact person for all inquiries directed to the Office of the Senior Vice-President.
  • Work and manage ad-hoc projects for the Senior Vice President and her distribution team.
  • Work closely with the other assistants to coordinate certain tasks and manage certain common files.

Desired profile

  • Diploma of Collegial Studies (DEC) in office automation techniques, business administration, or equivalent.
  • Minimum of five (5) years of relevant experience in a senior assistant position, executive office management, or equivalent.
  • Excellent interpersonal, collaboration, and communication skills.
  • Strong organizational skills that reflect the ability to carry out and prioritize several tasks in a harmonious manner with excellent attention to detail.
  • Structure, organization, and ability to deal with very tight deadlines and multiple conflicting priorities.
  • Advanced language skills in French and English, both oral and written due to daily interactions with English and French-speaking employees throughout Canada.
  • Be extremely organized, proactive, and thorough, and be able to anticipate needs/challenges and respond accordingly even in situations of ambiguity.
  • Team player and ingenuity with the ability to be extremely effective independently.
  • Proven ability to adapt to a variety of competing demands and demonstrate the highest level of customer service and response.
  • Demonstrated ability to meet high-performance objectives and deadlines in a fast-paced environment.
  • Forward-looking thinking and ability to seize opportunities and propose solutions.
  • Strong skills in Microsoft Suite programs (Word, Excel, Outlook, PowerPoint), social media tools, and willingness to learn new technologies.

Come join a flexible and inclusive work environment, which offers you a great work-life balance, as well as competitive benefits

#J-18808-Ljbffr

  • Quebec, Canada iA Financial Group Full time

    Executive Assistant to the Senior Vice President, DistributionOther Possible Location(s): Toronto, Ontario; Montreal, QuebecJob category: Customer Service and Administrative SupportA great and challenging career opportunity is now open to you within one of Canada's largest financial groups! The Senior Vice-President, Distribution sector is looking for an...


  • Quebec, Canada iA Groupe financier iA Financial Group Full time

    A great and challenging career opportunity is now open to you within one of Canada's largest financial groups! The Senior Vice-President, Distribution sector is looking for an Executive Assistant to support the Senior Vice-President of Distribution. Are you a seasoned employee who likes to increase efficiency by managing several files at the same time...


  • Quebec, Canada ExecThread Full time

    p>The Company is seeking a Vice President, Products in Insurance to join their dynamic team. The successful candidate will be responsible for the design, development, and management of the company's insurance products, ensuring they meet market trends and customer needs. This role involves overseeing product pricing, maintaining compliance with regulatory...


  • Quebec, Canada Equans Full time

    p>Vice President - Public-Private Partnerships (P3)Offer ID: 61850Métier: Project Managers / OtherContract type: Vice President - Public-Private Partnerships (P3)Country: CanadaEquans is looking for our new Vice President - Public-Private Partnerships (P3 / PPP) !Equans designs, installs, and delivers customized solutions to improve its customers’...

  • Executive Assistant

    5 months ago


    Quebec City, Canada iA Groupe financier iA Financial Group Full time

    ***: **DUTIES**: - Coordinate the agendas of the President and Executive Vice-President; - Oversee both agendas, coordinate meetings, travel arrangements, etc. - Prepare executive reports on compliance and finance for Board of Director meetings; - Coordinate all senior management responses relating to compliance and corporate governance; - Prepare corporate...


  • Quebec, Canada ExecThread Full time

    The Company is seeking a Vice President, Products in Insurance to join their dynamic team. The successful candidate will be responsible for the design, development, and management of the company's insurance products, ensuring they meet market trends and customer needs. This role involves overseeing product pricing, maintaining compliance with regulatory...


  • Quebec City, Canada Equans Full time

    Vice President, Facility Management - Central and Western Canada **Offer ID**: - 59137**Métier**: - Support Functions / Business Development**Contract type**: - Vice President, Facility Management - Central and Western Canada**Schedule**: - Full-Time**Country**: - Canada**_Equans is looking for a Vice President of Facility Management who would be...

  • Market Vice President

    4 weeks ago


    Quebec, Canada Laura Secord Full time

    p>Vice President Sales Laura Secord, Canada's first chocolatier, is seeking a Vice President of Sales for the FDM (Food, Drug, Mass) sector.Reporting directly to the President, the VP Sales represents the organization to Laura Secord's customers and develops strong relationships with new clients while ensuring good relations with existing customers to...


  • Quebec City, Canada Equans Full time

    Vice President, Facility Management - Central and Western Canada **Offer ID**: - 59137**Métier**: - Support Functions / Business Development**Contract type**: - Permanent**Schedule**: - Full-Time**Country**: - Canada**_Equans is looking for a Vice President of Facility Management who would be responsible for central and western Canada (Ontario to...


  • Quebec City, Canada TC Transcontinental Full time

    **Job Summary**: TC Transcontinental is looking for a Vice-President, IT Infrastructure and Operations who will report to the CIO. The Vice-President plays a leading role in the support as well as standardization and modernization of our IT environment. A strong understanding of security challenges coupled with experience in IT infrastructure operations are...


  • Quebec City, Canada iA Groupe financier iA Financial Group Full time

    Take the next step in your career at iA Financial Group and join our North American corporate team as Vice-President, Corporate Actuarial Services. In this role, you will guide the work of the multidisciplinary teams under your responsibility in order to consolidate and summarize complex financial information and communicate your findings effectively to the...

  • Vice President

    4 weeks ago


    Quebec, Canada Laura Secord Full time

    Vice President Sales Laura Secord, Canada's first chocolatier, is seeking a Vice President of Sales for the FDM (Food, Drug, Mass) sector. Summary of the role Reporting directly to the President, the VP Sales represents the organization to Laura Secord's customers and develops strong relationships with new clients while ensuring good relations with existing...

  • Vice President

    4 weeks ago


    Quebec, Canada Laura Secord Full time

    Vice President Sales Laura Secord, Canada's first chocolatier, is seeking a Vice President of Sales for the FDM (Food, Drug, Mass) sector. Summary of the role Reporting directly to the President, the VP Sales represents the organization to Laura Secord's customers and develops strong relationships with new clients while ensuring good relations with existing...


  • Quebec, Canada the Ladders Full time

    SUMMARY The Vice-President, Customer Experience is responsible for driving the growth and expansion of our CX business. This role requires a strategic and results-driven professional with extensive experience in client acquisition, client management, team management and sales strategy within the CX

  • Vice President

    4 weeks ago


    Quebec City, Canada Laura Secord Full time

    **Vice President Sales** Laura Secord, Canada's first chocolatier, is seeking a Vice President of Sales for the FDM (Food, Drug, Mass) sector. **Summary of the role** Reporting directly to the President, VP Sales Laura Secord (FDM) represents the organization to Laura Secord's customers and develops strong relationships with new clients of the...

  • Executive assistant

    4 months ago


    Quebec City, Canada EightSix Network Full time

    Job Description A career as an executive assistant within the Customer Experience Center (CEC) team is about playing a pivotal role within the team. You will work closely with the first vice president to ensure smooth and effective management of daily activities. Your versatility, excellent organizational skills, and passion for teamwork will be...


  • Quebec, Canada ROME GROUP Full time

    The Gateway Region YMCA is one of the leading nonprofit charitable organizations in the St. Louis metropolitan region, with a focus on nurturing the potential of every child and teen, improving health and well-being, and supporting and serving our neighbors. For more than 170 years, the Y’s mission has been to put Christian principles into practice through...


  • Quebec City, Canada Embrace Full time

    This is a remote position. As the Vice President of Manufacturing Software Sales, you will play a critical role in expanding our market presence and driving revenue by leading our sales team, developing strategic sales initiatives, and fostering strong relationships with clients. In this player/coach role, your focus will be on driving software sales within...

  • Executive Assistant

    5 months ago


    Quebec City, Canada Solutions Petal Inc. Full time

    Petal is a leading Canadian healthcare orchestration and billing company that revolutionizes healthcare systems to make them agile, efficient, and resilient by enabling the forecasting and shaping of world-class healthcare through Healthcare BI, advanced analytics, and informed insights. Our commitment to fostering an exceptional workplace culture has...


  • Quebec City, Canada EightSix Network Full time

    Job Description Our client is a leading player in the food industry, renowned for their commitment to quality and innovation. They specialize in delivering high-quality food products and exceptional service to a diverse clientele. Our client is seeking a passionate and results-oriented Vice President of Sales to lead their Quebec/Atlantic Sales...