Assistant to Operations Manager

1 week ago

Mississauga, Canada World Vision Canada Full time
h3>Manager, Events & Experiences Operations (1 Year Contract)

Are you looking for more than a job? At World Vision Canada, we offer challenging careers that change the lives of children all over the world and it will change yours too. Life in all its fullness for every child.

You will experience Christian faith in action helping to make real and lasting change in the lives of the world’s most vulnerable children. Join the World Vision Canada team and be part of a powerful and effective force for good:

For Children. strong>

Position: Manager, Events & Experiences Operations

Reports to: Senior Manager, Events & Experiences

Position Term: Full Time Temporary (1 Year Contract)

Primary Location: Mississauga, Ontario, Canada

Workplace Type: Hybrid

Job Purpose:

The Manager, Events & Experiences Operations acts as the Chief Subject Matter Expert for all team business operations, leading the Operations Team that executes procurement & financial processes, shipping & warehouse logistics, marketing and events staffing support for all experiential marketing activities.

The Manager, Events & Experiences Operations works collaboratively across the Events & Experiences and Marketing Partnerships teams along with internal teams and stakeholders, building internal relationships to support the execution of all experiential marketing activities and associated operations.

The Manager, Events & Experiences Operations works closely with the Senior Manager, Events & Experiences to continuously build, improve, and grow team capacity and capabilities, implementing strategies, procedures, communications, and systems that support the day-to-day work of our Subject Matter Experts as well as how we collaborate with other internal cross-functional teams.

  • Leads the development and implementation of strategic and operational plans to ensure the objectives within the Events & Experiences Operations Team are met and exceeded.
  • Provides day-to-day leadership and guidance to the Events & Experiences Operations Team, ensuring Objectives and Key Results (OKRs) and other key performance targets are consistently met or exceeded.
  • Ensures the successful execution of all operations and logistics for the Events & Experiences and Marketing Partnerships Teams, ensuring efficiency and effectiveness in all areas.
  • Leads the continual improvement of operational effectiveness, capacity, and capabilities, implementing strategies, procedures, communications, and systems that support the day-to-day work of the Events & Experiences and Marketing Partnerships team operations through cross-functional collaboration with internal teams.
  • Oversees the monitoring, tracking and production of effective budgets, schedules, and analysis as well as key operational reports to support the achievement of strategic & operating objectives, goals and KPIs.
  • Leads the development and implementation of all operational processes and procedures for the Events & Experiences warehouse and inventory management, including onsite and offsite storage of assets & resources, fulfillment, and shipping.
  • Considers the needs of external and internal stakeholders and incorporates them into the team’s operational processes, with the goal of improving operational management systems, processes and best practices and ensuring maximum efficiency in execution.
  • Manages and develops relationships with key vendors to support the Events & Experiences Operations Team’s operational and logistical needs.
  • Oversees the execution of events and experiences marketing activities, working closely with the Senior Manager, Events & Experiences to ensure such activities are executed in alignment with brand, industry and marketing best practices and standards.
  • Ensures event staffing needs for experiential marketing activities are fulfilled through the development and implementation of a staffing strategy and structure, including the recruitment, onboarding, training and deployment of contracted event staff and volunteer resources.
  • Develops new and innovative ways to increase quality of customer service by the Events & Experiences Operations Team with internal and external partners and stakeholders, ensuring all operations are executed efficiently and to industry standards.

Qualifications:

  • Post-secondary education in Business, Project and/or Operations Management
  • Strong leadership experience, with the ability to work independently and cross-functionally to drive multiple time-sensitive, high-priority projects
  • Self-starter with 5+ years’ experience in business, project and/or operational team management
  • Understands the requirements of a leader in a cross-functional and cross-departmental role and has highly developed skills in navigating corporate environments while engaging others for mutual wins.
  • Highly skilled at building interpersonal and enhancing corporate relations.
  • Customer-service orientation with demonstrated ability communicating with high-profile stakeholders, bringing best-in-class support to team & WVC partners
  • Demonstrated ability in project management
  • Proven experience re-engineering processes and procedures to ensure efficiency and effectiveness
  • Experience in relationship and operations management with a proven track record of collaboration, negotiation, and reciprocity
  • Self-starter with demonstrated organizational, interpersonal, financial, administrative, problem-solving, and communication skills
  • Highly detailed with expertise in databases, reporting and data management
  • Advanced organizational, financial, problem solving, collaboration, analytical and communication skills
  • Experience working in an Agile environment with Agile principles and practices considered an asset
  • Experience of marketing and event staffing management - an asset

Working Conditions:

  • This position requires the ability to travel for business and the ability to work occasional weekends and evenings, as required.
  • We are Canada’s largest development, relief, and advocacy non-profit organization.
  • We embody an Agile mindset here.
  • We offer a family-friendly, caring, and flexible work environment.

    World Vision Canada takes our Safeguarding responsibilities seriously and we provide an environment that is safe for our child and adult beneficiaries. We have strong recruitment procedures to make sure the safest and most suitable people work with the children in our programs. We provide our staff and volunteers with ongoing supervision, support and training in their work with child and adult beneficiaries.

    World Vision Canada welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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