Administrative Secretary

4 days ago

Winnipeg, Canada Winnipeg Regional Health Authority Full time
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Department / Unit: Internal Medicine PSM1- Administration

Job Stream: Non-Clinical

Union: CUPE

Anticipated Start Date: 12/20/2024

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: In Person

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Physician Services Manager, the incumbent is responsible for the effective and efficient provision of secretarial and administrative support for a section in the Department of Internal Medicine.

  1. Typing a variety of correspondence including, (but not limited to): medico legal letters, grants, manuscripts and abstracts.
  2. Establishing and maintaining office systems.
  3. Experience with coordinating, organizing and scheduling meetings in Microsoft Outlook, with multiple stakeholders is required.
  4. Experience working in a University environment with knowledge of University policies and procedures, in reference to grants and external funding agencies would be considered an asset.
  5. Successful completion of a formal post-secondary administrative assistant program required.
Certification/Licensure/Registration

Not Applicable

Qualifications and Skills
  1. Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
  2. Medical Terminology (75% pass mark).
  3. Knowledge of personal computers and proficiency in Microsoft Office including Excel, Word, PowerPoint and Outlook required.
  4. Knowledge of SAP, EPIC and Concur are preferred.
  5. May be required to learn and use department specific software and technology.
  6. Excellent planning, organizational, project and time management skills are required.
  7. The ability to communicate with all levels of hospital/university personnel, as well as various outside agencies and institutions.
  8. Frequent foot travel throughout the facility, as well as various University of Manitoba Bannatyne Campus offices.

    Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

    This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. p>

    Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. p>

    We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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