Special Events Planner

4 weeks ago


Toronto, Canada Fluid Events Inc. Full time $34
Location
  • 2229 Kingston Rd Scarborough, ON
  • M1N 1T8
  • Workplace information
On-site
  • Salary
  • 34.07 hourly / 35 to 40 hours per week
  • Terms of employment
  • Permanent employment

Full time: 
  • Day
  • Starts as soon as possible

Benefits: Other benefits
Vacancies: 1 Vacancy
Source: Job Bank #3182150
Languages: English
Education:
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience:
2 years to less than 3 years
On-site
Work must be completed at the physical location. There is no option to work remotely.
Work setting
  • Associations and nonprofit organizations
  • Arts and culture
  • Festival
  • Event producer

Responsibilities
Tasks
  • Administer revenues and expenditures
  • Assist in preparing financial reports
  • Develop risk management plans
  • Promote conference and meeting services or special events
  • Develop and monitor emergency security plans
  • Inspect and select sites
  • Develop marketing and communication plans
  • Develop media strategies and public relations activities
  • Recruit, hire and supervise staff and/or volunteers
  • Prepare, present and manage budgets
  • Develop sponsorship, partnership or fundraising programs
  • Solicit event donors
  • Review bids and negotiate costs
  • Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
  • Arrange for production or purchase of promotional products
  • Arrange for shipping, receiving and storage
  • Assist in budget preparation
  • Assist in site selection and attend to related details
  • Co-ordinate and monitor conference and meeting activities and attend to related details
  • Co-ordinate media services
  • Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
  • Confirm and co-ordinate speakers
  • Implement registration systems
  • Implement social programs, food and beverage, transportation, and other services
  • Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
  • Plan and arrange for accommodation and transportation services
  • Plan and arrange for trade shows and exhibits
  • Plan schedules, goals and objectives
  • Develop registration systems and information materials
  • Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
  • Research and design special events programs
  • Plan for VIP arrangements
  • Plan for translation and interpretation services
  • Book facilities for office personnel
  • Plan for traffic and crowd control and security
  • Plan for social events and guest programs
  • Develop policies and procedures and attend to other management responsibilities
  • Prepare final financial and other reports
  • Manage Event Logistics
  • Plan and oversee Webinars
  • Identify human resources requirements
  • Develop and implement business plans
  • Supervise office and volunteer staff
  • Project management
  • Participate in fundraising activities for charity or non-profit organizations
  • Market business services
  • Develop marketing strategies
  • Manage events

Experience and specialization

Computer and technology knowledge
  • Google Docs
  • MS Excel
  • MS Office
  • MS Outlook
  • MS PowerPoint
  • MS Word
  • MS Windows
  • Tablet computer
  • Keynote
  • MailChimp

Area of work experience
  • Community service organization
  • Conference and meeting planning companies
  • Conference centres
  • Convention centre
  • Multi-purpose facilities
  • Professional association or organization
  • University or college
  • Special events

Area of specialization
  • Marketing strategy development
  • Digital media

Other benefits
  • Free parking available
  • Paid time off (volunteering or personal days)
  • Team building opportunities
  • Parking available
  • Variable or compressed work week

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