Executive Administrative Assistant
3 weeks ago
POSITION SUMMARY: Executive Administrative Assistant
The Executive Administrative Assistant is responsible for providing administrative support to the Head Office of Timeless Fashion International.
PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB:
- Uses discretion when organizing and making calendar appointments, scheduling, departmental meetings, and conference arrangements.
- Manages all logistics associated with meetings, appointments, and conferences for Timeless Fashion Head Office.
- Maintains and manages the office environment, ensuring cleanliness is maintained and ambiance is welcoming.
- Develops strong collaborative relationships with the administrative and operational team members.
- Determines the most efficient and acceptable travel arrangements and completes all detailed expense reports. Confirms meetings and creates itineraries for trips.
- Creates, formats and edits correspondence and presentational decks with precision and minimal direction.
- Project manages various initiatives and activities to ensure completion and that deadlines are met.
- Processes invoices and generates seasonal or quarterly reconciliation reports.
- Maintains filing system and references, Business Continuity Plan, and orders office supplies.
- Facilitates new employee set-up.
- Works independently on specific projects as assigned.
Requirements
QUALIFICATIONS & EXPERIENCE:
Experience: Minimum 5 - 7 years of experience as an Administrative Assistant,
preferably with experience in a fashion brand.
Education: Bachelor’s Degree in related field
Skills:
- Detail-oriented and highly organized with a desire to maintain schedule, filing systems, and calendar.
- Experience with booking and scheduling domestic and international executive travel.
- Strong sense of urgency.
- Strong prioritization and follow-up skills.
- Ability to handle high stress situations with grace and composure.
- Ability to work long hours and weekends during peak periods.
- Excellent at handling changing priorities; multi-tasking with finesse.
- Excellent verbal and written communication skills, including ability to draft correspondence with minimal direction.
- Must possess exceptional interpersonal skills.
- Must be proactive and resourceful with all tasks.
- Strong knowledge of Microsoft Excel, Word, and PowerPoint.
- Comfortable with online meeting software, video conference, and remote meeting set-up.
This is one of the areas you can use for adding job benefits to your website. You can edit all of this text and replace it with anything you want to advertise about the jobs being offered by you and your company. Edit your Jobs page from the Pages tab by clicking the edit button.
ResponsibilitiesThis is one of the areas you can use for adding job responsibilities to your website. You can edit all of this text and replace it with anything you want to advertise about the jobs being offered by you and your company. Edit your Jobs page from the Pages tab by clicking the edit button.
#J-18808-Ljbffr-
Executive / Administrative Assistant
3 weeks ago
Toronto, ON, Canada RedBranch Executive Search & Recruitment Inc. Full timeOur client is a successful real estate development company located in Vaughan and they a great opportunity for an Administrative/Executive Assistant. This is an onsite role. Responsibilities Supporting 3 executives including the CEO Oversee calendar management, meetings and events organization, travel management Oversee incoming and outgoing...
-
Executive Administrative Assistant
3 weeks ago
Old Toronto, Canada Advantage Personnel Full timeDescription Executive Administrative Assistant: Moncton Advantage Personnel is currently recruiting for the role of Administrative Assistant on behalf of our client in Moncton. Our client is looking for a highly motivated individual who is exceptionally organized, detail oriented, with advanced computer skills and seeking potential growth within their...
-
Executive Administrative Assistant
3 weeks ago
Old Toronto, Canada Advantage Personnel Full timeDescription Executive Administrative Assistant: Moncton Advantage Personnel is currently recruiting for the role of Administrative Assistant on behalf of our client in Moncton. Our client is looking for a highly motivated individual who is exceptionally organized, detail oriented, with advanced computer skills and seeking potential growth within their...
-
Executive Administrative Assistant
3 weeks ago
Old Toronto, Canada Advantage Personnel Full timeDescription Executive Administrative Assistant: Moncton Advantage Personnel is currently recruiting for the role of Administrative Assistant on behalf of our client in Moncton. Our client is looking for a highly motivated individual who is exceptionally organized, detail oriented, with advanced computer skills and seeking potential growth within their...
-
2408 Office Administrative Assistant
5 days ago
Old Toronto, Canada RedBranch Executive Search & Recruitment Inc. Full timeOur client is a successful Real Estate Development company located in Markham and they have an excellent opportunity for an Office Administrative Assistant. This position will provide high-level administrative support to executives c-suite directors within the office. This is an onsite role. Key Responsibilities: Provide administrative support to executives...
-
Executive Administrative Assistant
5 days ago
Old Toronto, Canada Timeless Fashion International INC Full timePOSITION SUMMARY: Executive Administrative AssistantThe Executive Administrative Assistant is responsible for providing administrative support to the Head Office of Timeless Fashion International.PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB: Uses discretion when organizing and making calendar appointments, scheduling, departmental meetings, and...
-
Executive Assistant – Team Administrator
1 week ago
Old Toronto, Canada EightSix Network Inc Full timePart Time / Full Time On behalf of our client, Canada’s largest financial institution, Equality Street is looking for a proficient Executive Assistant – Team Administrator to join a large Data & Analytics team. As a member of the team, the individual will provide direct support to two senior leaders while assisting with operational functions across...
-
Executive Assistant – Team Administrator
5 days ago
Old Toronto, Canada EightSix Network Inc Full timePart Time / Full Time On behalf of our client, Canada’s largest financial institution, Equality Street is looking for a proficient Executive Assistant – Team Administrator to join a large Data & Analytics team. As a member of the team, the individual will provide direct support to two senior leaders while assisting with operational functions across...
-
Executive Assistant – Team Administrator
1 week ago
Old Toronto, Canada EightSix Network Inc Full timePart Time / Full Time On behalf of our client, Canada’s largest financial institution, Equality Street is looking for a proficient Executive Assistant – Team Administrator to join a large Data & Analytics team. As a member of the team, the individual will provide direct support to two senior leaders while assisting with operational functions across...
-
Executive Assistant – Team Administrator
1 week ago
Old Toronto, Canada EightSix Network Inc Full timePart Time / Full Time On behalf of our client, Canada’s largest financial institution, Equality Street is looking for a proficient Executive Assistant – Team Administrator to join a large Data & Analytics team. As a member of the team, the individual will provide direct support to two senior leaders while assisting with operational functions across...
-
Executive Assistant
3 weeks ago
Toronto, ON, Canada RedBranch Executive Search & Recruitment Inc. Full timeOur client is a successful real estate development company located in Vaughan and they a great opportunity for an Administrative/Executive Assistant. Supporting 3 executives including the CEO Administrative support including reports and meeting notes Project coordination including documentation, organizing, progress reports Planning and organizing...
-
Executive Administrative Assistant
3 weeks ago
Toronto, Canada LyfeDesign Full timeLyfeDesign.com is seeking a reliable and organized Executive Administrative Assistant to join a growing vibrant company in Toronto / Canada within the Retail & Hospitality sector. The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the day-to-day business. The Executive Administrative Assistant will...
-
Executive Administrative Assistant
3 weeks ago
Toronto, ON, Canada Advantage Personnel Full timeDescription Executive Administrative Assistant: Moncton Advantage Personnel is currently recruiting for the role of Administrative Assistant on behalf of our client in Moncton. Our client is looking for a highly motivated individual who is exceptionally organized, detail oriented, with advanced computer skills and seeking potential growth within their...
-
2408 Office Administrative Assistant
2 weeks ago
Toronto, ON, Canada RedBranch Executive Search & Recruitment Inc. Full timeOur client is a successful Real Estate Development company located in Markham and they have an excellent opportunity for an Office Administrative Assistant. This position will provide high-level administrative support to executives c-suite directors within the office. This is an onsite role. Key Responsibilities: Provide administrative support to...
-
Executive Administrative Assistant
7 days ago
Greater Toronto Area, Canada Jackpot Logistics Inc. Full timeWe are seeking an experienced and highly organized Executive/Administrative Assistant to provide comprehensive administrative support to the owner/director of multiple businesses. This is a full-time position based in Toronto, ON. **Responsibilities**: - Manage the calendars of the executive across multiple businesses, scheduling and confirming...
-
Executive Assistant
2 weeks ago
Toronto, Canada Artisan Corporation Full timePosition: Executive Assistant We are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...
-
Executive Assistant
2 weeks ago
Toronto, Canada Artisan Corporation Full timePosition: Executive Assistant We are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...
-
Executive Administrative Assistant
3 weeks ago
Toronto, ON, Canada Timeless Fashion International INC Full timePOSITION SUMMARY: Executive Administrative Assistant The Executive Administrative Assistant is responsible for providing administrative support to the Head Office of Timeless Fashion International. PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB: Uses discretion when organizing and making calendar appointments, scheduling, departmental meetings,...
-
Executive Assistant
2 weeks ago
Toronto, Canada Artisan Corporation Full timePosition: Executive AssistantWe are seeking an experienced and highly organized individual to provide top-level assistance for high-level executives, while also managing business assistance, administrative functions, and management. The ideal candidate will excel in coordinating office activities, overseeing business management, and providing support in...
-
Executive Assistant
6 days ago
Toronto, Canada Cineflix Full time**The Company** Creating, producing, and distributing distinctive factual and scripted programming, the Cineflix Media group includes Cineflix Productions, Cineflix Rights, Cineflix Studios, Buccaneer Media, Connect3 Media, Husk Media, Shiny Screens Entertainment, and a hub of producers from the US, UK, and Canada with whom we share strategic partnerships...