Associate Registrar

The Registrar’s Office at The University of Winnipeg is committed to providing a full complement of enrolment services for students and strategic enrolment management activities on program and curriculum planning, misconduct adjudication, internationalization, partnership agreements, and pathways for learners.

The Associate Registrar – Recruitment and Admissions is a full-time continuing position, and part of the Registrar management team. The successful candidate will have particular responsibility for Student Recruitment, Institutional Relations, Domestic and International Admissions, Inbound and Outbound Student Exchange, and PLAR (Prior Learning Assessment and Recognition) and Adult Learner Services. 

This position leads and manages a diverse team of staff from departments identified as core to the recruitment and admissions stages in an overall enrolment management process. They will be responsible and accountable for policy input, marketing strategies, personnel and process management, and strategic plan execution, for recruitment and admission of domestic and international undergraduate students, with a shared responsibility for transition and retention.

Responsibilities:

Student Recruitment Policy and Planning

• Works to further and develop recruitment aims, provides input to overall University strategy for student recruitment, policy options, strategies, and briefings regarding future directions and current practices.
• Consults with the Registrar and Directors/Coordinators on matters of student recruitment and retention, focusing on shaping and outcomes on student application, acceptance and admission processes.
• Responsible for developing overall and specific strategic plans for Recruitment and Admissions, participates in strategic planning for Student Services.
• Advises and works with various sectors of the University and keeps abreast of their customized, individual recruitment strategies.
• Responsible for assessing and providing briefings on national and international academic standards, language requirements and emerging trends in national and international recruitment and education.
• Integral to the development and maintenance of the University’s Strategic Enrolment Management (SEM) Plan. Works with stakeholders to determine enrolment targets, to and identify and implement strategies and tactics to achieve the targets for a range of student groups.
• Investigates, identifies, and develops specific and targeted marketing strategies for countries and regions, and is responsible for the design of international recruitment efforts and partnership strategies.
• Undertakes recruitment travel and representation of the University and ensures the efforts of the Student Recruitment Office in the same, locally, nationally, and internationally.
• Responsible for the development of annual marketing plans, including budget and resource requirements for approval by the Provost and Registrar.
• Lead administrator for the University’s International agent relationships and the initiation, maintenance, and termination of agent agreements.
• Represents the Student Recruitment Office on external and internal committees.

Registrarial Administration

• Provides leadership, planning, budgeting and program development, strategic priorities, decision-making, training, and on-going performance development for the areas within the portfolio.
• Collaborates to align the recruitment of Indigenous, Immigrant, and Refugee students with the activities of the Recruitment Office.
• Initiates process and policy review and documentation of standard operating procedures, recommending improvements or enhancements.
• Responsible for undergraduate admissions, ensuring processes and services support meeting optimal recruitment targets, data analysis, and reporting.
• Leads ad hoc English Language Policy group to coordinate the review, acceptance, and removal of measures and standards for English Language Proficiency
• Oversees the activities of the Coordinator of PLAR and Adult Learner Services in motivating and encouraging adult learners to commence or continue with their education at the University level.
• Works with Admissions and the Coordinator of Adult Learners and PLAR to ensure creative but rigorous practices and processes of assessment and recognition of prior learning.
• Consults on decisions on deposit refund requests from International applicants/students.
• Coordinates and administers projects, including research.

Institutional Relations

• Oversees the activities of the Manager, International Recruitment and Institutional Relations in initiating and responding to requests internally at UWinnipeg and from other educational institutions to establish and maintain formal articulation agreements. 
• Travels to various countries and within Canada to represent The University of Winnipeg, and oversees the travel of staff.
• Acts as a primary contact to negotiate student exchange agreements with national and international universities.
• Provides strategic leadership and confidential negotiations on national and international contractual arrangements with individuals, government and non-governmental bodies.
• Represents the University in strategic bargaining on national and international student contract bids, proposals and exchanges.
• Establishes and maintains contact with external government and non-governmental agencies, boards and recruitment committees.
• Works with the Manager of International Recruitment and Institutional Relations to source and apply for funding to support institutional relations, student exchange, and other related ventures.

Qualifications:

• Minimum 7 years of experience in a variety of cultural and educational settings.
• Experience in contract design and negotiation.
• Management experience is preferred.
• Specific experience in national and international student recruitment.
• Strategic and operational planning experience.
• Knowledge of strategic enrolment management principles.
• Must be familiar with Senate regulations and University policy.
• Familiarity with admissions policies in other institutions, provinces, and countries.
• Ability to formulate policy and negotiate educational contracts in changing national and international markets.
• Knowledge of a second language an asset.
• Knowledge of national & international student recruitment, marketing, travel and retention
• Completion of the ISIEP (International Students and Immigration Education Program) and certification as an RISIA (Regulated International Student Immigration Advisor) would be an asset.
• Experience with budget formulation and personnel supervision.
• Excellent oral and written communication, public speaking and presentation skills.
• Must be able to assess student interests and goals while being sensitive to their needs and concerns.
• Must be able to make independent and consistent judgements and decisions.
• Must be able to represent the University professionally both internally and externally.
• Must be able to work co-operatively with members of the University community and external stakeholders in post-secondary education.

An equivalent combination of education, experience, skills, knowledge and abilities may be considered. 

Condition(s) of Employment:

• Must be legally entitled to work in Canada.
• Requires flexibility in working schedule, including international travel.

The salary range for this position will be from $112,748 to $142,826 annually.

Note: The work described in this posting will be conducted in-person, with an opportunity to apply for Remote Work for up to two (2) days per week.

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact human_resources@uwinnipeg.ca.

The personal information of applicants is collected under the authority of the University of Winnipeg Act and 36(1)(b) of the Freedom of Information and Protection of Privacy Act. All personal information collected via the recruitment process is used to assess the applicant’s suitability, eligibility, and qualifications for employment, and to otherwise support recruitment activities. This information will be provided to participating members of the recruitment process. Questions regarding the collection of your personal information may be directed to the Director, HR Services, 515 Portage Avenue, Winnipeg, MB, R3B 2E9 or human_resources@uwinnipeg.ca .

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