Workplace Coordinator

4 weeks ago

Vancouver, Canada Applicantz Full time

This onsite position offers a part time work week of 20 hours , with flexibility in scheduling. There may be occasional evening or weekend requirements depending on the needs of the job.

Our large, Fortune Technology client is ranked as one of the best companies to work with, in the world. As a global leader in 3D design, engineering, and entertainment software, they foster progressive culture, creativity, and a flexible work environment. They use cutting-edge technologies to keep themselves ahead of the curve. Diversity in all aspects is respected. Integrity, experience, honesty, people, humanity, and passion for excellence are some other adjectives that define this global technology leader.

The role of a Workplace Coordinator / Facilities Coordinator is dedicated to cultivating an exceptional working environment for all members of the organization. By providing comprehensive support services for the office and promoting the best-in-class atmosphere, the Workplace Coordinator ensures that every employee can thrive.

Responsibilities
Take responsibility for the quality of the workplace.
Proactively assess operational readiness, ensuring the spaces are maintained and looking their best
Ability to respond/resolve, address and troubleshoot office related questions
Ensure an exceptional experience for all stakeholders, employees, new hires, guests, and visitors
Responsible for procurement, placing food orders and restocking snacks & supplies as needed
Work collaboratively with cross-functional partner teams such as AV/IT, Security, and EH&S and liaise with property management/serviced suite provider
Demonstrate a desire to remain close to the business to understand the impact of an exceptional workplace experience
Managing and tracking various reports, metrics, and documentation on the SharePoint page
Supporting the team by documenting current processes, suggesting improvements, and identifying issues in current workflows
Work collaboratively with vendors to ensure high levels of service, maintaining solid communication and good working relationships
Utilize the workplace ticketing system to efficiently address service requests, repairs, and maintenance needs.
Quickly diagnose issues, recommend solutions, and coordinate with outside vendors as needed to provide timely resolutions. Close tickets promptly once work is complete.

Requirements:
3 years of relevant experience in Workplace, Facilities, and Hospitality fields
Technical experience with building control systems, environmental systems, workplace technology and audio/visual preferred
Experience with vendor management and the implementation of the corporate safety program.
Excellent oral and written skills and proficiency with all Microsoft Office applications is required.
Customer service oriented - pleasant, friendly, cheerful, energetic, courteous, and professional demeanor
Flexible and able to multi-task effectively
Organized and able to prioritize assigned tasks
Timely, accurate, and detail oriented
Shows initiative and a willingness to learn
Ability to self-manage and effectively manage workload
Ability to collaborate with other business units within the Company

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