Workplace Experience Coordinator

3 weeks ago

Vancouver, Canada Semios Full time

Who we are:

We are a bunch of people who really care about agriculture, food and the challenges facing farming. We want to help farmers with data driven decision making to help nature feed a growing population. Join our team of expert engineers, agronomists, entomologists, crop researchers, and data scientists who are continually conducting research to help drive innovation in agriculture.

Semios is a market leader in leveraging the internet-of-things (IoT) and big data to improve the sustainability and profitability of specialty crops. With 500 million data points being reported by our sensors every day, we leverage our big data analytics, such as in-depth pest and disease modeling, to empower tree fruit and tree nut growers with decision-making tools to minimize resources and risks.

Our innovative work has received several industry awards:

AgTech Breakthrough Awards Program (2023) - Selected as winner of the “Overall Smart Irrigation Company Of The Year” award. Sustainability Changemaker by SDTC (2022) - Named as one of the companies which recognize homegrown innovation in sustainable technologies in Canada. AgTech Breakthrough Awards Program (2021) – Selected as winner of the "Pest Management Solutions of the Year" award. Google Accelerator (2020) – Selected as 1 of 9 companies for the inaugural Google for Startups Accelerator Canada cohort, who are all using technology to solve complex challenges. Global CleanTech Top 100 (2020) – Identified as one of the companies best positioned to solve tomorrow’s clean technology challenges.

One of our partners produced this short video which shows what we do and our positive environmental impact.

We know our journey is only achievable by having a great team who shares ideas, tries new things and learns as we go.

Who you are:

Motivated by meaningful work, you are looking for more than just a job; you want to work for a dynamic, growing company that finds solutions to real-life problems, such as helping the world reduce the use of pesticides and helping nature feed a growing population. Your ideal work environment includes a collaborative team spirit with the opportunity to learn and grow as you take the initiative to try new things.

The Workplace Experience Coordinator is an energetic professional with a strong work ethic who can handle multiple projects with accuracy, speed, and high attention to detail. This role is a great fit if you are comfortable coordinating and building rapport with people internal and external to the organization. As the Workplace Experience Coordinator, you will help ensure our office operations run smoothly, and efficiently, and are successful in supporting other business activities. You want to enrich the workplace by creating a work environment that is clean, well-maintained, and one that people can be proud of.

What you will do:

Reception

Answer incoming calls, maintain phone lists, and respond to employee requests. Greet visitors, accept couriers on-site, and send out shipments. Coordinate all incoming and outgoing couriers (FedEx, UPS, Canada Post, Novex) and service providers including cleaners and waste removal. Open and distribute mail or redirect emails to the appropriate recipients.

Business Support

Provide support for on-and-off-site team meetings and company events such as arranging catering, room booking, and setup. Provide ad hoc administrative support to the accounting team as required.

Workplace Experience/ IT Support

Be the onsite liaison for security and building property managers (as required) to manage visits from onsite service providers. Follow up on building or office related issues such as HVAC, electrical, plumbing, or office equipment problems including vendor research as directed. Ensure building security is maintained by ensuring building user access is up to date. Be a second point of contact for security and after-hours calls and the first point of contact when covering for the Workplace Experience Manager. Assist Workplace Experience Manager in coordinating team meetings and company events, both on and off-site such as arranging catering, room bookings, invitations, and setup. Ensure office space and kitchen & meeting rooms are consistently clean and organized. Purchase and replenish office equipment, office supplies, food/snacks, and beverages as needed from vendors. Provide front-line basic tech support to staff (remote or in person) including user support for hardware, Google Meets, slack, and general computer issues. Ensure workstations and meeting room set-ups are maintained with the appropriate technical equipment.

Requirements

We want you to succeed so you will need:

Ability to coordinate and collaborate with internal and external stakeholders. Strong organization, time management, and detail orientation to proactively manage projects, tasks, and deadlines. Exceptional at working autonomously, solving problems, and making decisions while mitigating risk. Must be tech-savvy and able to use Microsoft Office/Google Suite tools to complete deliverables. Must be versatile to adapt and adjust to changes in a fast-paced environment. Verbal and written communication ability that is friendly, accurate, and detailed.

Nice to have:

Post-secondary diploma or certification in a related field. Background in office administration.

Salary range: $45,000 to $54,000 per year

Please note that the base pay offered may vary based on factors including but not limited to knowledge, skills and experience, as well as business and organizational needs. 

Benefits

Why this is the opportunity for you:

Sleep better knowing you're making the world a better place through more sustainable food production. Opportunity to contribute and make an impact by working on meaningful projects. Work with a team that values fun, laughter, and each other in a collaborative and casual work environment. Flexible, hybrid working arrangements and strong work-life balance culture. Multiple office locations, convenient via transit and bike paths. Extended medical plan with a Health Spending Account with premiums paid by the company. Group RRSP, which includes a 3% company paid match after one year of employment.

At Semios, we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. We know that our differences often can bring about innovation, excellence and meaningful work—therefore, people from all backgrounds are encouraged to apply to our positions. We believe that different perspectives and backgrounds are what make a company flourish and we welcome everyone.

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