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Workplace Coordinator

2 months ago

Vancouver, Canada Asana Full time

The Workplace team provides support for every employee at Asana, from creating a welcoming experience upon entry to all of our global offices, to designing, building and maintaining comfortable, inclusive, work environments across the globe. We are committed to creating environments in which all Asana's can perform at their best.

We're looking for a Workplace Coordinator to oversee office operations at our growing Vancouver location. The Workplace Coordinator will facilitate an ongoing positive experience for all Asana employees in Vancouver by providing consistent operational support and managing a safe, inclusive, and fun environment.

This role is based in our Vancouver office and requires working from this office Monday through Friday. If you're interviewing for this role, your recruiter will share more about the in-office requirements.

What you’ll achieve

  • Create a positive employee experience for all Vancouver Asanas by providing exceptional operational/Workplace support.
  • Manage the day-to-day running of operations in the office ensuring services are provided in an efficient manner. Including but not limited to vendor management, reception, deliveries, furniture, space planning, decor, kitchen stock, waste management, repairs & maintenance and office supplies, etc.
  • Negotiate and manage relationships, budgets, POs and contracts with landlord and facilities vendors including cleaning services, maintenance contractors, food/beverage etc.
  • Coordinate office wide Vancouver events, celebrations, and traditions, in partnership with the Internal Events and the Employee engagement teams. Be a cultural role model for other Asanas.
  • Partner with People and IT to ensure organized onboarding of new employees and ongoing smooth operational support.
  • Help coordinate and support regional onboarding sessions as needed.
  • Partner with the Global Workplace team to ensure the office meets global standards of office design, maintenance, organization and safety & security.
  • Maintain consistent and clear communication with other Workplace team members in regards to any facilities or security related concerns.

About you

  • 1-3 years of direct customer service experience, 2-5 years of office operations experience
  • Strong written and verbal communication
  • A passion for managing an overall positive employee experience through ongoing operational support.
  • An independent worker with a driven, entrepreneurial mindset
  • A self starter, always coming up with innovative ideas to surprise & delight employees
  • Strong ability to manage competing priorities and projects
  • Great interpersonal and communication skills, with the ability to build relationships across departments, work collaboratively, and manage conflict constructively

At Asana, we're committed to building teams that include a variety of backgrounds, perspectives, and skills, as this is critical to helping us achieve our mission. If you're interested in this role and don't meet every listed requirement, we still encourage you to apply.

What we’ll offer

Our comprehensive compensation package plays a big part in how we recognize you for the impact you have on our path to achieving our mission. We believe that compensation should be reflective of the value you create relative to the market value of your role. To ensure pay is fair and not impacted by biases, we're committed to looking at market value which is why we check ourselves and conduct a yearly pay equity audit.

For this role, the estimated base salary range is between $70,000 CAD - $86,000 CAD. The actual base salary will vary based on various factors, including market and individual qualifications objectively assessed during the interview process. The listed range above is a guideline, and the base salary range for this role may be modified.

In addition to base salary, your compensation package may include additional components such as equity, sales incentive pay (for most sales roles), and benefits. If you're interviewing for this role, speak with your Talent Acquisition Partner to learn more about the total compensation and benefits for this role.

We strive to provide equitable and competitive benefits packages that support our employees worldwide and include:

  • Mental health, wellness & fitness benefits
  • Career coaching & support
  • Inclusive family building benefits
  • Long-term savings or retirement plans
  • In-office culinary options to cater to your dietary preferences

These are just some of the benefits we offer, and benefits may vary based on role, country, and local regulations. If you're interviewing for this role, speak with your Talent Acquisition Partner to learn more about the total compensation and benefits for this role.

About us

Asana helps teams orchestrate their work, from small projects to strategic initiatives. Millions of teams around the world rely on Asana to achieve their most important goals, faster. Asana has been named a Top 10 Best Workplace for 5 years in a row, is Fortune's #1 Best Workplace in the Bay Area, and one of Glassdoor’s and Inc.’s Best Places to Work. After spending more than a year physically distanced, Team Asana is safely and mindfully returning to in-person collaboration, incorporating flexibility that adds hybrid elements to our office-centric culture. With 11+ offices all over the world, we are always looking for individuals who care about building technology that drives positive change in the world and a culture where everyone feels that they belong.

We believe in supporting people to do their best work and thrive, and building a diverse, equitable, and inclusive company is core to our mission. Our goal is to ensure that Asana upholds an inclusive environment where all people feel that they are equally respected and valued, whether they are applying for an open position or working at the company. We provide equal employment opportunities to all applicants without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law. We also comply with the San Francisco Fair Chance Ordinance and similar laws in other locations.

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