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Workplace Coordinator

2 months ago

Vancouver, Canada Applicantz Full time

This onsite position offers 40 hours of work per week, with flexibility in scheduling. There may be occasional evening or weekend requirements depending on the needs of the job.


Our large, Fortune Technology client is ranked as one of the best companies to work with, in the world. As a global leader in 3D design, engineering, and entertainment software, they foster progressive culture, creativity, and a flexible work environment. They use cutting-edge technologies to keep themselves ahead of the curve. Diversity in all aspects is respected. Integrity, experience, honesty, people, humanity, and passion for excellence are some other adjectives that define this global technology leader.


The role of a Workplace Coordinator / Facilities Coordinator is dedicated to cultivating an exceptional working environment for all members of the organization. By providing comprehensive support services for the office and promoting the best-in-class atmosphere, the Workplace Coordinator ensures that every employee can thrive.


Responsibilities

  • Take responsibility for the quality of the workplace.
  • Proactively assess operational readiness, ensuring the spaces are maintained and looking their best
  • Ability to respond/resolve, address and troubleshoot office related questions
  • Ensure an exceptional experience for all stakeholders, employees, new hires, guests, and visitors
  • Responsible for procurement, placing food orders and restocking snacks & supplies as needed
  • Work collaboratively with cross-functional partner teams such as AV/IT, Security, and EH&S and liaise with property management/serviced suite provider
  • Demonstrate a desire to remain close to the business to understand the impact of an exceptional workplace experience
  • Managing and tracking various reports, metrics, and documentation on the SharePoint page
  • Supporting the team by documenting current processes, suggesting improvements, and identifying issues in current workflows
  • Work collaboratively with vendors to ensure high levels of service, maintaining solid communication and good working relationships
  • Utilize the workplace ticketing system to efficiently address service requests, repairs, and maintenance needs.
  • Quickly diagnose issues, recommend solutions, and coordinate with outside vendors as needed to provide timely resolutions. Close tickets promptly once work is complete.


Requirements:

  • 3 years of relevant experience in Workplace, Facilities, and Hospitality fields
  • Technical experience with building control systems, environmental systems, workplace technology and audio/visual preferred
  • Experience with vendor management and the implementation of the corporate safety program.
  • Excellent oral and written skills and proficiency with all Microsoft Office applications is required.
  • Customer service oriented - pleasant, friendly, cheerful, energetic, courteous, and professional demeanor
  • Flexible and able to multi-task effectively
  • Organized and able to prioritize assigned tasks
  • Timely, accurate, and detail oriented
  • Shows initiative and a willingness to learn
  • Ability to self-manage and effectively manage workload
  • Ability to collaborate with other business units within the Company