Executive Assistant Office Manager

2 weeks ago

Old Toronto, Canada EightSix Network Inc Full time

PathWell, a prominent player in the mental health and wellness sector, seeks a self-driven and proactive Executive Assistant Office Manager. This role is a unique blend of responsibilities, involving both the efficient functioning of our practice and providing high-level support to the Clinic’s Founder.

The ideal candidate operates independently without requiring micromanagement, and consistently takes a proactive approach to address challenges.

Key Responsibilities:

Administrative and Operations Management:

· Coordinate daily office operations, manage client interactions, and support clinicians independently.

· Oversee the appointment booking system and optimize clinicians' schedules.

· Administer time-off requests and vacation schedules, monitor attendance, and optimize staff capacity.

· Develop, maintain, and optimize operational procedures, filing systems, and metrics.

· Development of key performance indicators (KPIs) for the clinic, establishing methods for

measurement, and implementing systems to track progress towards their attainment.

· Generate monthly operational reports to facilitate continuous improvement.

· Maintain and optimize CRM platform for efficient customer relationship management.

Billing, Financial Management, and Office Organization:

· Manage invoicing with precision, ensuring accuracy and timeliness.

· Oversee budgets and expenses, meticulously maintaining financial records.

· Generate monthly financial statements and accounting reports, collaborating closely with the

accounting team.

· Maintain an immaculate and well-organized office environment, efficiently managing supplies and

equipment.

Founder Support:

· Independently manage the demanding schedule of the Founder, skillfully scheduling meetings.

· Create reports, presentations, and documents for executive meetings and presentations.

· Provide proactive administrative support to the Founder.

· Highly responsive and proactive executive assistance support.

· Adapts to the CEO's needs, foresees potential issues and is quick to respond.

· A skilled communicator who provides daily updates to keep the Founder informed on relevant

happenings.

Team Support and Stakeholder Management:

· Collaborate seamlessly with clinicians and staff, fostering an efficient work environment.

· Play a key role in onboarding new team members, maintaining employee records, and leading hiring

and recruiting efforts.

· Prepare team communications and practice updates.

· Create and send biweekly client newsletters for regular communication and engagement.

· Organize team meetings and rounds, preparing agendas.

· Manage relationships with accountants, contractors, and third-party suppliers to ensure PathWell's

financial and operational health.

· Represent PathWell professionally and efficiently to stakeholders, reflecting our commitment to

Document and Policy Development:

· Prepare professional documents and presentations for internal and external use.

· Develop operational policies and procedures to enhance efficiency and compliance.

· Create efficiency protocols and metrics to streamline daily operations.

· Collaborate on the development of operational efficiency metrics to drive continuous improvement.

Qualifications:

· Bachelor's degree or equivalent work experience.

· 7+ years of excellence in administrative roles, demonstrating strong organizational and multitasking

skills.

· Exceptional communication and interpersonal skills, with an excellent command of written English.

· Expertise in generating and organizing detailed documents through Microsoft Excel and PowerPoint,

complemented by advanced proficiency in Microsoft Office applications like Word, Outlook, and

· Proactive, self-driven, and hardworking, requiring minimal direction or oversight.

· Experience running an office is an asset. Additionally, candidates with prior experience working within

a healthcare office setting will be highly regarded.

· Social media knowledge or savviness is considered a valuable asset for this position.

· Competitive salary.

· Performance bonus

· Extended health benefits.

How to Apply:

To apply for the Executive Assistant Office Manager position at PathWell, please submit your resume and a cover letter detailing your relevant experience and qualifications to workwell@pathwell.ca. If you are passionate about mental health and wellness, can provide executive-level support, and possess a proactive, independent work ethic, we invite you to contribute to our vision.

Work Hours/Schedule:

· This role does require the ability to work occasionally outside of clinic’s operational hours (i.e., to attend off-site meetings, staff meetings, special events, professional development, etc.)

Be the first to be notified about new Executive Assistant Office Manager jobs in Toronto, Ontario

I agree to receive jobs matching this search by email and I agree to the Terms. I can cancel alerts at any time.

#J-18808-Ljbffr

  • Executive Assistant and Office Manager

    2 days ago

    Old Toronto, Canada EightSix Network Inc Full time

    Our client is a growing yet well established boutique real estate development company.Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location.Position Scope:We are seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office...

  • Executive Assistant and Office Manager

    1 day ago

    Old Toronto, Canada EightSix Network Inc Full time

    Our client is a growing yet well established boutique real estate development company.Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location.Position Scope:We are seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office...

  • Executive Assistant and Office Manager

    2 days ago

    Old Toronto, Canada EightSix Network Inc Full time

    Our client is a growing yet well established boutique real estate development company.Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location.Position Scope:We are seeking a highly organized, technologically savvy, and proactive Executive Assistant/Office...

  • Executive Assistant

    1 week ago

    Toronto, Canada Office of MPP Adil Shamji Full time

    **Role Summary** Working very closely with the Member, you will serve as the link between the MPP’s office at Queen’s Park and his Constituency Office. As the Executive Assistant, you will lead the successful coordination and execution of the Member’s parliamentary and community duties. This includes supervising staff and ensuring the smooth operation...

  • 2408 Office Administrative Assistant

    6 days ago

    Old Toronto, Canada RedBranch Executive Search & Recruitment Inc. Full time

    Our client is a successful Real Estate Development company located in Markham and they have an excellent opportunity for an Office Administrative Assistant. This position will provide high-level administrative support to executives c-suite directors within the office. This is an onsite role. Key Responsibilities: Provide administrative support to executives...

  • Executive Assistant/office Manager

    4 weeks ago

    Toronto, Canada Paul Raff Studio Full time

    Join Our Team as an Executive Assistant - Office Manager About you: We are looking for a smart, eager, multi-tasker who will dive into any task with enthusiasm and finesse. As our Executive Assistant - Office Manager, you will be the backbone of our operations, supporting our Principal Architect and team with your exceptional organizational skills, project...

  • Office Manager/executive Assistant

    3 days ago

    Toronto, Canada Pluribus Technologies Full time

    **PLURIBUS TECHNOLOGIES** We are Entrepreneurs partnering with Entrepreneurs! Founded in 2018, Pluribus Technologies (TSX-V: PLRB) is dedicated to acquiring, strengthening, and enhancing small profitable B2B software companies. By leveraging the operational experience of their management teams, Pluribus grows these businesses to create significant value in...

  • Mcasphalt Office Manager/ Executive Assistant

    1 week ago

    Toronto, Canada Colas Full time

    **Job Purpose**: The Executive Assistant/ Office Manager supports executives across all administrative functions, including travel coordination, meeting scheduling, expenses, upkeep of contacts and meetings notes as well as involvement with other ad hoc projects. The Executive Assistant/ Office Manager also manages the general administrative function and...

  • Executive Assistant/office Manager

    4 weeks ago

    Toronto, Canada Fort Capital Partners Full time

    **Job Opportunity**: In Toronto, Fort Capital Partners is growing and looking for the right person to fill a key role. **Company Information** Fort Capital is a partner-owned investment banking firm with offices in Vancouver, Calgary, and Toronto. We are a group of talented, entrepreneurial bankers with a reputation for excellence, client service, and...

  • Executive Assistant

    5 days ago

    Toronto, Canada Intelligent Office North York Full time

    **Receptionist/Administrative Assistant** - Intelligent Office, North York, ON We are looking for an Executive Receptionist who is professional, punctual, positive minded, a team player & detail oriented. This position is a Full time opportunity. We are looking for the right individual to grow with us. Prerequisites are as follow: - Answering calls...

  • Executive Assistant and Office Manager

    3 weeks ago

    Toronto, Canada Summit Search Group Full time

    About Our Client: Our client is a growing yet well established boutique real estate development company.Schedule:Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location.Position Scope: We are seeking a highly organized, technologically savvy, and proactive Executive...

  • Executive Assistant and Office Manager

    3 weeks ago

    Toronto, Canada Summit Search Group Full time

    About Our Client: Our client is a growing yet well established boutique real estate development company. Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location. Position Scope: We are seeking a highly organized, technologically savvy, and proactive Executive...

  • Executive Assistant and Office Manager

    3 weeks ago

    Toronto, Canada Summit Search Group Full time

    About Our Client:Our client is a growing yet well established boutique real estate development company.Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location.Position Scope:We are seeking a highly organized, technologically savvy, and proactive Executive...

  • Executive Assistant and Office Manager

    3 weeks ago

    Toronto, Canada Summit Search Group Full time

    About Our Client: Our client is a growing yet well established boutique real estate development company. Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location. Position Scope: We are seeking a highly organized, technologically savvy, and proactive Executive...

  • Executive Assistant and Office Manager

    3 weeks ago

    Toronto, Canada Summit Search Group Full time

    About Our Client: Our client is a growing yet well established boutique real estate development company. Schedule: Monday – Friday, on site (Additional support on weekends/after hours as needed) Reliable transportation is needed to commute to this location. Position Scope: We are seeking a highly organized, technologically savvy, and proactive Executive...

  • Executive Assistant to Chief Executive Officer

    6 days ago

    Toronto, Canada Webware.ai Full time

    Company Description Webware.ai is a leading provider of AI digital marketing solutions for small businesses in the Greater Toronto Area, Canada. Our comprehensive AI-powered toolkit helps businesses establish and grow their online presence to gain more new and repeat business. Trusted by over 4000 businesses across 400 cities in North America, Webware.ai...

  • Executive Assistant to Chief Executive Officer

    6 days ago

    Toronto, Canada Webware.ai Full time

    Company Description Webware.ai is a leading provider of AI digital marketing solutions for small businesses in the Greater Toronto Area, Canada. Our comprehensive AI-powered toolkit helps businesses establish and grow their online presence to gain more new and repeat business. Trusted by over 4000 businesses across 400 cities in North America, Webware.ai...

  • Executive Assistant to Chief Executive Officer

    6 days ago

    Toronto, Canada Webware.ai Full time

    Company Description Webware.ai is a leading provider of AI digital marketing solutions for small businesses in the Greater Toronto Area, Canada. Our comprehensive AI-powered toolkit helps businesses establish and grow their online presence to gain more new and repeat business. Trusted by over 4000 businesses across 400 cities in North America, Webware.ai...

  • Executive Assistant to Chief Executive Officer

    4 days ago

    Toronto, Canada Webware.ai Full time

    Company DescriptionWebware.ai is a leading provider of AI digital marketing solutions for small businesses in the Greater Toronto Area, Canada. Our comprehensive AI-powered toolkit helps businesses establish and grow their online presence to gain more new and repeat business. Trusted by over 4000 businesses across 400 cities in North America, Webware.ai...

  • Executive Assistant to Chief Executive Officer

    6 days ago

    Toronto, Canada Webware.ai Full time

    Company Description Webware.ai is a leading provider of AI digital marketing solutions for small businesses in the Greater Toronto Area, Canada. Our comprehensive AI-powered toolkit helps businesses establish and grow their online presence to gain more new and repeat business. Trusted by over 4000 businesses across 400 cities in North America, Webware.ai...