Administrator - Bilingual French/English

2 weeks ago

Golden Horseshoe, Canada CSL Group Ltd Full time

Title: Administrator

We are looking for people who want a career, not a job. We are eager to have you join our team of professionals, to be leaders in the industry, with exciting growth and advancement opportunities. We are currently looking for a tech-savvy multi-tasker for the position of Administrator. If you think you have the skills and ability required, please send your resume.

The ideal candidate is:

  • Personable, tech-savvy, organized, and energetic.
  • Able to anticipate, understand and respond to the needs of internal staff & external clients.
  • Continually seeks systems and solutions to create a new or better approach.
  • Thinks outside the box and is not afraid to ask questions.
  • Thrives on working together to share ideas, information, and efforts to achieve goals.

Job Duties:

  • Support the team with administrative work.
  • Support the team with monthly reporting.
  • Process and verify invoices for accuracy and adherence to company policies.
  • Prepare and process payments to vendors.
  • Implement and maintain best practices in AP processes, including automation and efficiency improvements.
  • Reconcile accounts payable transactions.
  • Handle accounts receivable duties including invoicing, posting payments, and following up on outstanding balances.
  • Maintain accurate and up-to-date financial records.
  • Generate financial reports as needed.
  • Collaborate with other departments to resolve financial discrepancies.
  • Provide support for audits as required.
  • Collaborate with cross-functional teams to ensure accurate and timely month-end and year-end close processes.
  • Provide reimbursement receipts to the Branch Manager for verification and approval.
  • Create POs, issue customer invoices, and maintain up-to-date records.
  • Enter Visa receipts and invoices.
  • Receive vendor invoices and reconcile with tickets and purchase orders to verify accuracy.
  • Verify pricing accuracy on invoices and communicate with vendors for changes and corrections.
  • Assist Account Managers with contracts and tenders; provide Account Managers with WSIB clearance certificates/insurance/other signed contracts as needed.
  • Collect and submit snow and ice management reports as per client needs.
  • Audit branch safety records.
  • Answer general phone inquiries; reply to general information requests in an accurate and timely manner.
  • Assist with troubleshooting company software and mobile applications.
  • Other duties as required.

Qualifications:

  • 2+ years of administrative experience required.
  • Post-secondary education in a related field is an asset.
  • Basic Excel skills required.
  • Strong problem-solving skills and attention to detail.
  • Strong multi-tasking and resilience within a fast-paced environment.
  • Accountable and dependable.
  • Naturally hospitable and truly enjoys helping the team.

Job Type: Full-time

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