Executive Assistant, Office of The President

3 weeks ago

Ottawa, Canada Canadian Air Transport Security Authority Full time

The Canadian Air Transport Security Authority (CATSA) has one (1) exciting indeterminate opportunity within the Office of the President branch at Ottawa HQ.

This position represents an opportunity for career-driven individuals seeking a position within an organization that inspires growth and promotes excellence to make a difference and contribute to CATSA’s unique culture as it strives to excel in air transport security.

**Why is CATSA a great fit for you?**

CATSA is world leader in aviation security and screening with a mandate to protect the public. A Crown corporation, it features a mix of public service and private sector diverse backgrounds in which is reflective of the varied background of its employees. CATSA encourages innovation and creativity and offers a healthly and diverse workplace where employees work in an environment where they can be their true selves and feel energized and proud.

If you are a motivated professional seeking a position within a multifunctional and collaborative environment and you are looking for the next great adventure, CATSA is the place for you

**Summary of responsibilities**:
The Executive Assistant, Office of the President is responsible for providing executive support services to the Office of the CEO including analysis of issues of concern to the Office, development and review of written materials prepared for the CEO to ensure consistency and compliance to CATSA’s strategic objectives as well as managing the CEO’s agenda and itinerary. The Executive Assistant, Office of the President performs all other duties and responsibilities related to the position as required.

**What you need to succeed**

**To qualify for the position, you must have**:

- Successful completion of a university degree;
- A minimum of ten (10) years experience providing administrative and secretarial services;
- A minimum of two (2) years experience providing support to senior executives;
- Demonstrated experience creating and maintaining networks and collaborative working relationships with senior executives and other senior government/ industry stakeholders;
- Experience in organizing and preparing a variety of documents, reports and presentations;
- Advanced knowledge and experience with MS Office Suite of software, (specifically: Outlook; Word; Excel and PowerPoint);
- Experience tracking and maintaining data on various activities, projects and initiatives;
- Experience in coordinating travel or event arrangements, and preparing and processing claims and invoices;
- Knowledge of protocols when working within senior executive office and when dealing with management and other senior government/industry stakeholders;
- Knowledge of methods, techniques and practices related to general administration and secretariat support planning and coordination.

**This position is best suited to individuals with the following skills and abilities**:

- Ability to communicate (oral and written) in a clear and concise manner, and to modify communications to suit the audience
- Ability to anticipate others’ needs and proactively act upon this knowledge
- Ability to multi-task and manage one’s time efficiently
- Negotiation, persuasion and relationship-building skills
- Ability to negotiate deadlines and to identify priorities
- Diplomatic, cooperative and discreet
- Dependable and thorough
- Ability to work in a team environment
- Integrity
- Initiative

**Valuable skills include**:

- Experience in implementing, monitoring and identifying areas for improvement with respect to administrative processes, filing, tracking and bring forward systems
- Knowledge of CATSA’s mandate and vision

**Specific work requirements**
- Language Profile; Bilingual CBCC
- Ability to work overtime as required
- Ability to travel as required
- Ability to obtain and maintain a Secret security clearance

**How to apply**:
Please Note: CATSA’s salaries are established based on qualifications and experience. Our salaries are negotiable and can be discussed during the recruitment process.

***Additional information**:
CATSA is dedicated to an inclusive selection process and work environment. If you require an accommodation, please advise the Human Resources representative when you are invited to meet with us regarding this employment opportunity.

**Inclusion & Diversity**
- Taleo ID:
**1897**
- Language Requirements:
**Bilingual Imperative**
- Job category:
**Office of the President**
- Hiring Pay Range:
**$60,211 - $75,263**
- Staffing Method:
**Indeterminate Vacancy**
- # of openings:
**1**
- Position reports to:
**Ottawa - Head Office**
- Posting Date:
**20/04/23**
- Working Location:
**Ottawa**
- Application Deadline:
**03/05/23**
- Working Location Category:
**On-Site

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