Part Time Assistant to The Executive Assistant

3 weeks ago

Ottawa, Canada Algonquin College Full time

Department:
President and BOG (Miranda Wilson)

Position Type:
Fixed Term Administrative

Salary Range:
$27.90-$34.88-Hourly

Scheduled Weekly Hours:
12.25

Anticipated Start Date:
April 15, 2024

Length of Contract:
12 months

Posting Information

Posting Closing Date:
April 2, 2024

Please note: jobs are posted until 11:59 pm on the job closing date.

**Job Description**:
The Assistant to the President’s Office Senior Executive Assistant provides clerical help for administrative activities related to the President’s Office and Algonquin College Executive Team (ACET). This includes preparing travel arrangements, tracking mileage, and managing food and beverage arrangements for the President’s Office. For the Algonquin College Executive Team, clerical help includes preparing meeting schedules, agenda planners as well as additional clerical work associated with this committee as needed.

Required Qualifications- Minimum of a two (2) year completed credential. Preferably in the areas of Business, Executive Assistant or equivalent education;- Must possess a minimum of (2) two years’ experience in an administrative assistant capacity;- Computer skills - intermediate proficiency with Microsoft Office Suite of products;- Fast and efficient keyboarding skills, ability to take accurate minutes of meetings;- Knowledge of College Policies Workday - Expense Reconciliation and Purchase Requests;- Survey Monkey (Design Surveys);- WordPress (President website updates);- Must have experience in an executive office setting;- Ability to work congenially and with a high level of decorum in a fast-paced environment (preferably in the public sector).- Ability to effectively manage calendars, schedules, and appointments for the Senior Executive Assistant and the President, ensuring smooth coordination of activities.- Excellent written and verbal communication skills are essential for drafting correspondence, handling inquiries, and interacting professionally with stakeholders.- Strong attention to detail is necessary for proofreading documents, preparing reports, and ensuring accuracy in all administrative tasks.- Demonstrated ability to handle sensitive information with discretion and maintain confidentiality in all matters related to the office of the President.- Proficiency in prioritizing tasks, multitasking, and meeting deadlines in a fast-paced environment.- Ability to build and maintain positive relationships with internal and external stakeholders, including staff, faculty, students, and external partners.- Proactive approach to tasks and problem-solving, with the ability to anticipate needs and take initiative to address them.- Flexibility to adapt to changing priorities and unexpected situations while maintaining professionalism and composure.- Proficiency in office software such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with office equipment and systems commonly used in administrative roles.- Willingness to collaborate with colleagues and provide support to other members of the administrative team as needed. Demonstrated professionalism, integrity, and a commitment to representing the office of the President in a positive manner at all times.

Familiarity with Algonquin College's policies, procedures, and organizational structure is advantageous for effectively supporting the Senior Executive Assistant and the President.
- This position is paid at Payband 6
- Vacancy is for P20815

  • Real Estate Administrative Assistant

    4 weeks ago

    Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada The Chandlery Full time

    **About us** The Chandlery is a small business in Ottawa, ON K2B 5V2. We are professional, agile, and innovative. Our work environment includes: - Modern office setting - Growth opportunities - Wellness programs **Responsibilities**: - Manage and coordinate executive calendars and appointments. - Maintain accurate records of executive activities and...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada The Minto Group Full time

    **Executive Assistant** **Location: In office at 180 Kent Street, Ottawa Ontario** As per Minto policy, please note that this position is located at a Minto site where proof of full Covid-19 vaccination is mandatory. **Build your future at Minto!** Since 1995, we’ve been proudly building better places for people to live, work and play, one home and one...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada The Minto Group Full time

    **Executive Assistant** **Location: In office at 180 Kent Street, Ottawa Ontario** As per Minto policy, please note that this position is located at a Minto site where proof of full Covid-19 vaccination is mandatory. **Build your future at Minto!** Since 1995, we’ve been proudly building better places for people to live, work and play, one home and one...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada The Canadian Nurses Protective Society Full time

    **Executive Assistant** **ABOUT US** The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for...

  • Executive Assistant to the President

    5 days ago

    Ottawa, Canada International Executive Service Corps Full time

    If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about organizing and leading administrative responsibilities for a President’s Executive Office, the International Development Research...

  • Executive Assistant to the President

    5 days ago

    Ottawa, Canada International Executive Service Corps Full time

    If you are looking for a career opportunity, want to give meaning to your professional achievements and contribute to making the world a better place by playing a part in international development, and are passionate about organizing and leading administrative responsibilities for a President’s Executive Office, the International Development Research...

  • Executive Assistant to The Executive Secretary

    3 weeks ago

    Ottawa, Canada The Professional Institute of the Public Service of Canada Full time

    **Location**: Ottawa, On **Job Term**: Permanent, Full-Time (35 hours a week) **Salary**: (G5) $77,691 to $97,115 **Benefits**: Group Benefits Plan (Health, Dental), Pension Plan, 4 weeks’ vacation, and other generous leave. The Professional Institute of the Public Service of Canada, a national union representing some 70,000 professionals and...

  • Executive Assistant

    1 month ago

    Ottawa, Canada TerraFixing Inc. Full time

    **Position**: Executive Assistant **Compensation**: $58,200 - $69,400 **Reports to**: Chief Operations Officer **Employment Type**: Full Time **Location**: Ottawa, ON **Position overview**: We are seeking an experienced, highly motivated and detail-oriented Executive Assistant to support our Chief Operations Officer (COO) and co-founder. Our company, a...

  • Executive Assistant

    2 weeks ago

    Ottawa, Ontario, Canada The Canadian Nurses Protective Society Full time

    Executive AssistantABOUT USThe Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for nurses, the...

  • Executive Assistant

    4 weeks ago

    Ottawa, Canada YMCA of the National Capital Region Full time

    **Overview**: As one of the largest charitable community service organizations in Canada, the YMCA of the National Capital Region responds to critical social needs in the community and works to provide lasting solutions. Serving thousands of people across our region annually, we are a leader and valued partner in creating a vibrant and healthy community...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Ottawa, Ontario, Canada The Canadian Nurses Protective Society (CNPS) Full time

    Executive Assistant ABOUT USThe Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for nurses,...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Mati Crudo + Charcoal Full time

    Executive Assistant for Restaurant Owner/Manager **Responsibilities**: Calendar and Schedule Management: Manage the owner/manager's calendar, scheduling meetings, appointments, and events. Coordinate and prioritize appointments, ensuring efficient use of time and resources. Remind the owner/manager of upcoming events and deadlines. Communication and...

  • Executive Assistant

    2 weeks ago

    Ottawa, Canada Kinaxis Full time

    At Kinaxis, who we are is grounded in our common belief that people matter. Each one of us plays an important part in accomplishing our work, building our culture and making a global impact. Every day, we're empowered to work together to help our customers make fast, confident planning decisions. This is how we create a better planet - for each other, for...

  • Executive Assistant to CEO

    4 weeks ago

    Ottawa, Canada The Canadian Nurses Protective Society Full time

    **Executive Assistant** **Permanent, full-time position** Ottawa, Ontario **ABOUT US** The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A...

  • Executive Assistant

    3 weeks ago

    Ottawa, Canada Ellement Consulting Group Full time

    ABOUT ELLEMENT Ellement Consulting Group Limited Partnership (Ellement) is a national provider of integrated retirement, benefit, actuarial, and investment consulting, as well as administration services for retirement and benefit programs, and retirement and benefit software solutions for internally administered organizations. Our mission is to design,...

  • Kitchen Assistant

    4 weeks ago

    Ottawa, Canada The Ottawa Mission Full time

    **The Core Purpose **of the Ottawa Mission is to reflect Jesus’ love in serving the homeless, the hungry, and the lost. **Our Mission **is to by provide food, shelter, clothing and skills, and offer healing, faith and hope for building a wholesome life. **Vision & Values** **Our Vision **is that all the hurting, hungry and lost in Ottawa find HOPE,...

  • Executive Assistant to Chief Executive Officer

    2 weeks ago

    Ottawa, Ontario, Canada The Canadian Nurses Protective Society (CNPS) Full time

    Executive Assistant ABOUT US The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for nurses,...

  • Executive Assistant to Chief Executive Officer

    4 weeks ago

    Ottawa, Canada The Canadian Nurses Protective Society (CNPS) Full time

    Executive Assistant ABOUT USThe Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for nurses,...

  • Executive Assistant to Chief Executive Officer

    3 weeks ago

    Ottawa, Canada The Canadian Nurses Protective Society (CNPS) Full time

    Executive Assistant ABOUT US The Canadian Nurses Protective Society (CNPS) provides legal advice, risk management services, legal assistance and professional liability protection related to nursing practice to over 150,000 eligible Canadian nurses across all Canadian provinces and territories. A non-profit legal support system created by nurses for...