Executive Assistant to The President

6 months ago

Ottawa, Canada National Research Council Canada Full time

Great Minds. One Goal. Canada's Success.

Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization.

We are looking to staff the Executive Assistant position for a term of 2 years. In this role, you will be responsible to manage and coordinate the NRC President’s schedule, travel logistics and administrative activities.

Do you thrive in a fast paced ever changing environment? Are you results oriented, with a keen ability to ensure that things are done in a proactive and efficient manner? If so, this may be the position for you. You will be responsible for a number of administrative duties within the President's office, such as responding appropriately to inquiries, preparing agendas, and planning national and international travel, all while maintaining a good knowledge and understanding of NRC and the President's office programs, policies and practices. You will liaise with staff at all levels in the NRC, and in many instances, you will act as the face of the President's office as the first point of contact for internal and external stakeholders and partners. You will understand the complexities of a senior government official's office, while managing the urgency of high profile matters.

**Screening Criteria**:
**Education**:
Completion of post-secondary education and related specialized training or equivalent combination of education and experience.

For information on certificates and diplomas issued abroad, please see Degree equivalency

**Experience**:

- Significant and recent experience in providing administrative support services to executive level senior management, including managing and prioritizing all aspects of a busy executive office.
- Experience in developing and maintaining administrative systems such as files, logs, and databases and ensuring compliance to classification standards (i.e. Protected, secret, etc.) for records management purposes.
- Significant experience drafting and proofreading notes, memos, letters, and written materials.
- Experience using MS Outlook, Word, Excel, and PowerPoint.
- Significant experience arranging meetings, coordinating travel arrangements and processing travel claims.
- Significant experience in managing and prioritizing all aspects of a senior level office including managing calendars and planning and scheduling meetings and related logistics.
- Experience in coordinating travel arrangements, scheduling meetings and planning for hospitality, and processing the related financial transactions ensuring compliance to policy.
- Experience processing financial transactions in accordance with current policy would be considered an asset.
- Significant refers to a minimum of 4 years experience.

**Condition of Employment**:
Top Secret (III)

**Language Requirements**:
Bilingual Imperative CBC/CBC

Information on language requirements and self-assessment tests

**Assessment Criteria**:
**Technical Competencies**:

- Solid knowledge of general administrative, operational and financial policies, processes, procedures and reporting within a large organization preferably within a Canadian federal government context.
- Ability to use Microsoft Office suite.
- Ability to demonstrate accuracy and attention to detail.
- Ability to demonstrate discretion, tact and sound judgement; especially when reviewing sensitive or confidential information and determining the appropriate course of action.
- Strong ability to multi-task, manage and prioritize time and competing priorities while working under severe time constraints.
- Ability to interact and communicate effectively with clients, staff and senior managers within the organization to address operational issues.

**Behavioural Competencies**:

- Management services - Client focus (Level 3)
- Management services - Communication (Level 3)
- Management services - Conceptual and analytical ability (Level 2)
- Management services - Initiative (Level 3)
- Management services - Organizational and environmental awareness (Level 2)
- Management services - Results orientation (Level 3)
- Management services - Teamwork (Level 2)

**Competency Profile(s)**:
**Compensation**:
From $69,087 to $81,221 per annum.

In addition, the incumbent will receive the Bilingualism Bonus of $800 per year.

NRC employees enjoy a wide-range of competitive benefits including comprehensive health and dental plans, vacation, sick, and other leave entitlements, disability insurance and pension plans.

**The NRC Advantage**:
The National Research Council of Canada (NRC) is the Government of Canada's largest research organization supporting industrial innovation, the advancement of knowledge and technology development. We collaborate with over 70 colleges, universities and hospitals annually, work with 800 companies on their projects, and provide advice or funding to over 8000 Small and Medium-sized Enterprises (SMEs) each year.

We bring together t

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