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Executive Assistant Office Manager

2 months ago

Montreal, Canada DEX CLOTHING LIMITED Full time

Job Title: Office Manager/Executive Assistant to the President

About Us: At Dex we pride ourselves on fostering an innovative and collaborative work environment. As a leading fashion wholesaler/ manufacturer, we are dedicated to excellence in every aspect of our business. Our President needs a dynamic, organized, and proactive individual to ensure seamless daily operations and provide executive support. If you are a motivated professional with a keen eye for detail and a passion for excellence, we invite you to join our team.

Position Overview: We are seeking a highly organized and experienced Office Manager/Executive Assistant to support our President. This role is pivotal in ensuring the smooth operation of our office and providing top-tier administrative support to our leadership team. The ideal candidate will be a proactive problem-solver with exceptional communication skills and meticulous attention to detail.

Key Responsibilities:

  • Provide comprehensive administrative support to the President, including managing schedules, arranging meetings, and handling correspondence.
  • Oversee daily office operations to ensure efficiency and effectiveness, including managing office supplies, equipment, and vendor relationships.
  • Coordinate and manage special projects, events, and initiatives as directed by the President.
  • Prepare and edit documents, presentations, and reports with a high degree of accuracy and professionalism.
  • Handle confidential information with discretion and maintain a high level of confidentiality.
  • Act as a liaison between the President and internal/external stakeholders, ensuring timely and accurate communication.
  • Assist in the preparation of board meetings, including agenda preparation, material distribution, and minute-taking.
  • Manage travel arrangements, including booking flights, accommodations, and transportation.
  • Support the development and implementation of office policies and procedures.
  • Foster a positive and collaborative office culture, promoting teamwork and professional development.

Qualifications:

  • Bachelor’s degree in Business Administration, Management, or related field preferred.
  • Minimum of 5 years of experience in an executive assistant or office management role.
  • Exceptional organizational and multitasking skills, with the ability to prioritize tasks and meet deadlines.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to work independently and as part of a team.
  • High level of professionalism and integrity.
  • Strong problem-solving skills and attention to detail.
  • Experience in a fast-paced, dynamic work environment is a plus.

Why Join Us:

  • Competitive salary and benefits package.
  • Opportunity to work closely with senior leadership and make a meaningful impact.
  • Collaborative and inclusive work culture.
  • Professional development and growth opportunities.

How to Apply: If you are a dedicated professional with a passion for excellence and a desire to support a dynamic leadership team, we encourage you to apply. Please submit your resume and a cover letter outlining your qualifications and why you are the ideal candidate for this position.

Dex Clothing is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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