Senior Administrator

2 months ago

Old Toronto, Canada The Brattle Group Full time

The Brattle Group, a privately held, global economics consulting firm, is looking for a Senior Administrator to join our Toronto, ON office. This position is primarily responsible for project coordination and administrative support of Principals in the assigned Management Group.  As a Senior Administrator you will be accountable for assisting Principals by facilitating various day-to-day administrative responsibilities as well as providing a wide range of support to their projects, their teams, and practice area. The position requires demonstrated organizational, time management and communication skills, as well as the ability to prioritize and execute numerous projects and deliverables. The ideal candidate will be a self-directed individual who thrives in a dynamic environment that also provides autonomy and accountability.  The position has additional office/facility-related responsibilities as detailed below.

This position takes day-to-day direction from the Principals and reports to the Manager of Business Support Services. The Senior Administrator is a member of the Business Support Services team, provides back-up support as needed, as well as general administrative support.

Some of the day-to-day responsibilities of this role include:

  • Initiate and/or coordinate project start forms, conflict checks, engagement letters and proposals with Principals
  • Manage monthly invoicing and project budgets with Project Managers and/or Associates assigned to cases
  • Manage all project files from inception including, but not limited to, contracts and confidentiality agreements and ensure they are signed by all appropriate parties
  • Document production including proposals, erratas, subpoenas, affidavits, and testimony. Also provide editing and proofreading support as requested
  • Coordinate extensive domestic and international travel for Principals (and occasionally other team members) to client meetings and/or marketing opportunities
  • Prepare and submit expense reports and assist Principals with expense approvals
  • Manage Principals’ calendars including day-to-day schedules/tasks and suggest ways to maximize Principals’ time
  • Work closely with Principals to manage their contacts
  • Coordinate, prepare agendas, create PowerPoint slides, and attend meetings; provide catering and meeting set-up as needed; document and distribute action items from practice area meetings to attendees and any necessary follow-up
  • Work cross functionally with other offices and departments such as Accounting, Legal, and Marketing to ensure all project or corporate obligations are met both individually and for principals
  • Provide back up support and coverage for the Office Manager as needed:
  • Liaise with building management for day-to-day facility issues, ensure building list accurately reflects current employee list. Manage, issue, and remove access badges as necessary
  • Maintain relationship with local equipment vendor contacts and maintenance personnel, assess needs and recommend any additions to furniture, equipment or replacement as needed. Record, monitor, and enforce warranties; work with legal department to ensure all COIs are current and submitted to building
  • Coordinate with the IT department on troubleshooting issues, monitoring and maintaining server room temperature and equipment inventory, addressing issues with alarms and power shutdowns, and on the implementation of new equipment or software
  • Manage office seating, determine new employee seat assignments and ensure they are properly set up with permanent office space, furniture, file space, per the corporate standard
  • Provide Reception coverage and back-up support to other BSS team members in their absence and/or when their workload necessitates support
  • Assist with BSS initiatives as needed

THE CANDIDATE

  • Bachelor’s Degree preferred; will consider experience in lieu of degree
  • Requires a minimum of three (3) years executive/senior-level administrative experience, preferably in a professional services field and team environments
  • Project coordination experience desired
  • Advanced knowledge of Microsoft Word, PowerPoint, and Outlook required, solid understanding of MS Excel expected
  • Database and budget tracking experience expected
  • Familiarity with CRM database software is preferred
  • Ability to thrive in fast-paced office environment handling multiple tasks and demands concurrently
  • Must be able to work independently and exercise appropriate judgment as necessary and elevating as required
  • Strong professional communication skills, both written and oral
  • Acute attention to detail skills and the ability to produce visually appealing error-free work required
  • Evening/weekend work may be expected/required
#J-18808-Ljbffr

  • Administrative Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Sienna Senior Living Full time

    About the RoleWe are seeking an experienced Administrative Coordinator to join our team at Sienna Senior Living. This is a permanent, full-time position with a competitive salary and benefits package.Job SummaryThe Administrative Coordinator will be responsible for providing administrative support to our senior living community. Key responsibilities...

  • Senior Administrative Coordinator

    3 weeks ago

    Old Toronto, Canada Centre for Addiction and Mental Health Full time

    About the RoleCentre for Addiction and Mental Health is seeking a Senior Administrative Coordinator to provide senior confidential executive-level administrative and clerical support to the VP, Digital Health and CIO; the Chief Health Information Officer; and the Chief Clinical Informatics Officer.Key ResponsibilitiesCompose correspondences, reports,...

  • Salesforce Administrator

    3 months ago

    Toronto, Canada Amica Senior Lifestyles Full time

    Job Description: Established in 1996, Amica Senior Lifestyles owns and operates over 30 senior living residences in British Columbia and Ontario, while continuing to grow in select markets. Offering Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options, we combine expert care with unparalleled premium hospitality and amenities...

  • Administrative Support Specialist for Senior Living Communities

    2 weeks ago

    Toronto, Ontario, Canada Senior Persons Living Connected Full time

    The Administrative Support Specialist plays a vital role in the Facilities and Properties Department at Senior Persons Living Connected. This dynamic position requires an individual with excellent administrative skills, strong interpersonal abilities, and proficiency in Microsoft Office.Job Description:This full-time role involves providing a broad spectrum...

  • Senior Medication Assistant

    3 weeks ago

    Toronto, Ontario, Canada Brookdale Senior Living Full time

    OverviewBrookdale Senior Living offers a rewarding career opportunity for a Senior Medication Assistant to join our team.Salary: $45,000 - $55,000 per year (estimated)As a Senior Medication Assistant at Brookdale, you will play a vital role in ensuring the health and well-being of our residents by administering or assisting with self-administration of...

  • Manager, Residence Operations Administration

    6 months ago

    Toronto, Canada Amica Senior Lifestyles Full time

    Job Description: **Manager, Residence Operations Administration** **Amica Senior Lifestyles Support Office** **Full Time** **Locations**:Toronto, Ontario or Vancouver/ Victoria BC - Hybrid with extensive travel required Established in 1996, Amica Senior Lifestyles owns and operates over 30 senior living residences in British Columbia and Ontario, while...

  • Intake Coordinator

    3 months ago

    Toronto, Canada SPRINT Senior Care Full time

    **About SPRINT Senior Care**: We began caring for seniors and enabling seniors to care for themselves in 1983. We continue to do so today as an accredited, not-for-profit community support service agency in Toronto by offering a wide range of practical and low-cost services to seniors and their caregivers. Our services help seniors stay safe, connected, and...

  • Senior Administrative Coordinator

    2 hours ago

    Old Toronto, Canada Ocean State Job Lot Full time

    Job Summary:We are seeking a highly skilled and experienced Executive Assistant to join our team at CAMH. The successful candidate will provide senior confidential executive-level administrative support to the VP, Digital Health and CIO; the Chief Health Information Officer; and the Chief Clinical Informatics Officer.This is a key role that requires a high...

  • Administrative Assistant

    3 weeks ago

    Toronto, Ontario, Canada Senior Persons Living Connected Full time

    Job Description:Award-winning Senior Persons Living Connected is seeking an Administrative Assistant to provide high-level administrative support to the Facilities and Properties Department. This role involves researching, reporting, vendor business relations, tenant relationships, and meetings.Salary: $65,000 - $75,000 per yearJob Overview:This is a unique...

  • Administrative Services Manager

    3 weeks ago

    Toronto, Ontario, Canada Sienna Senior Living Full time

    We are seeking an Administrative Services Manager to join our team at Sienna Senior Living. As a key member of our operations team, you will be responsible for providing administrative support and ensuring the smooth operation of our office.Job SummaryThe Administrative Services Manager will be responsible for implementing new administrative procedures,...

  • Administrative Support Specialist for Housing and Facilities

    3 weeks ago

    Toronto, Ontario, Canada Senior Persons Living Connected Full time

    We are seeking a skilled Administrative Support Specialist to join our team at Senior Persons Living Connected. In this role, you will provide administrative support to the Facilities and Properties Department, ensuring the smooth operation of our housing facilities.Key ResponsibilitiesProvide administrative support for rental and life lease housing,...

  • Facilities and Properties Administrative Assistant

    5 months ago

    Toronto, Canada Senior Persons Living Connected Full time

    Mission Statement:  Understand the aspirations of seniors and respond with innovative supports. Vision Statement:  Building inclusive communities where all seniors are connected to living their best possible life. What to expect when you join SPLC: Competitive Compensation and Benefits. Rewarding career that supports meaningful work in our...

  • Senior Living Marketing Specialist

    3 weeks ago

    Toronto, Ontario, Canada Verve Senior Living Full time

    About the RoleWe are seeking a highly motivated and experienced Senior Living Marketing Specialist to join our team at Verve Senior Living. As a key member of our marketing team, you will be responsible for developing and implementing effective marketing strategies to achieve occupancy targets.Key ResponsibilitiesDevelop and implement home-specific marketing...

  • Senior DB Pension Administrator Lead

    2 hours ago

    Old Toronto, Canada LifeWorks Full time

    LifeWorks, a leading health and well-being provider, is seeking an experienced Senior DB Pension Administrator Lead to join our team in Toronto, Ontario, Canada.About the RoleWe offer a competitive salary of approximately $90,000 per year, commensurate with experience.This senior role requires a minimum of 10 years of relevant DB Pension Administration...

  • Accounting Administrator

    6 months ago

    Toronto, Canada Senior Persons Living Connected Full time

    Mission Statement:  Understand the aspirations of seniors and respond with innovative supports. Vision Statement:  Building inclusive communities where all seniors are connected to living their best possible life. What to expect when you join SPLC: Competitive Compensation and Benefits. Rewarding career that supports meaningful work in our...

  • Administrative Support Specialist for Housing and Facilities

    6 days ago

    Toronto, Ontario, Canada Senior Persons Living Connected Full time

    Are you passionate about providing exceptional administrative support to a dynamic team? Do you have a knack for building strong relationships with stakeholders and communicating effectively? We are seeking an Administrative Support Specialist for Housing and Facilities to join our team at Senior Persons Living Connected.About the RoleThis is a full-time...

  • Senior Fund Administration Manager

    2 weeks ago

    Old Toronto, Canada Mufg Investorservices Full time

    About the Role:We are seeking a highly skilled and experienced Senior Fund Administration Manager to join our team in Toronto. As a key member of our fund operations department, you will be responsible for leading a team of Fund Accountants in delivering high-quality accounting and administration services to our hedge fund clients.The ideal candidate will...

  • Administrative Director for Long-Term Care

    2 weeks ago

    Toronto, Ontario, Canada Sienna Senior Living Full time

    Job SummaryWe are seeking an experienced Administrative Director to join our team at Sienna Senior Living. This is a full-time, permanent position that offers a competitive salary and benefits package.The successful candidate will be responsible for overseeing the administrative functions of our long-term care facility, ensuring efficient day-to-day...

  • Senior Administrative Assistant

    1 month ago

    Toronto, Canada Adecco Canada Full time

    Senior Administrative Assistant job opening in Toronto, ON Our client is looking for a Senior Administrative Assistant to work in their busy, fast paced environment - this is in professional services consulting arena; legal. The Senior Administrative Assistant will be responsible for providing support to a team of busy leaders ensuring the related...

  • Senior Administrative Assistant

    3 weeks ago

    Toronto, Canada Adecco Canada Full time

    Senior Administrative Assistant job opening in Toronto, ON Our client is looking for a Senior Administrative Assistant to work in their busy, fast paced environment - this is in professional services consulting arena; legal. The Senior Administrative Assistant will be responsible for providing support to a team of busy leaders ensuring the related...