Corporate Records Assistant, City of Richmond, BC
3 weeks ago
- Corporate Records Assistant, City of Richmond, BC - Deadline - May 19, 2024
Corporate Records Assistant, City of Richmond, BC
Location: Richmond, BC
Compensation: $33.97 - $39.99/hr
The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset - our people. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive incentives. If you are looking to make a difference, and to share our vision "to be the most appealing, livable, and well-managed community in Canada", then please apply.
Description and Duties
The Corporate Records Assistant is part of the Records and Archives team that leads and supports City-wide implementation of effective Records Management best practices and has a particular role with ensuring RM compliance for Council agendas and staff reports.
Examples of key responsibilities include, but are not limited to:
- Maintains the corporate records system (both paper and electronic records).
- Classifies and codes corporate records.
- Audits and monitors document profiles in the electronic document management system (REDMS), compares record profiles to established standards and makes changes where required.
- Implements approved classification categories and initiates corresponding changes to electronic system lookup tables and opens corresponding files.
- Indexes bylaws, ensures that records and files are complete and secure.
- Provides general assistance to staff requiring access to corporate records and in using the City's electronic document management system.
- Searches records, plans, and researches other information resources in response to information requests from all departments and summarizes findings.
- Conducts on-line searches and retrieves records from the electronic document management system and other databases using a variety of search techniques.
- Processes information requests for the public.
- Along with other colleagues in the Records and Archives Section, the incumbent will also work some shifts at the City of Richmond Archives located at the Cultural Centre.
- Maintains a central storage facility for semi-active municipal records.
- Assists with transfers of records to records centre from all departments.
- Arranges for confidential destruction or transfer to the Archives of records according to corporate records retention schedules.
- Oversees off-site records retrieval service and maintains statistics on same.
- Arranges for management of vital records as required.
Qualifications
Knowledge, Skills & Abilities:
- Sound knowledge of the principles, legislative requirements, practices and techniques of records management systems.
- Ability to apply records management principles and practices in the electronic environment.
- Ability to demonstrate a strong customer service focus.
- Sound knowledge of the functions of the City Clerk's Office, the general functions of the City and its business processes, and of records research resources.
- The ability to research records requests from City staff and the public in a timely manner and to summarize findings.
- Ability to accurately compile statistics.
- A high degree of computer literacy and an aptitude for working with a variety of different software packages and systems, particularly REDMS (LiveLink ECM eDocs DM/RM), InMagic CS/Textworks, Acrobat, MS Word, MS Access, and MS Excel.
- Ability to adapt to a rapidly changing technological environment.
- Great attention to detail.
- Ability to establish and maintain effective working relationships with internal and external contacts.
Qualifications and Experience:
- Completion of the 12th school grade supplemented by post-secondary records and information management courses and considerable related experience.
- Valid Class 5 Driver's Licence for the Province of British Columbia.
The ACA office is located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation whose presence here reaches back to time immemorial.
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Richmond, British Columbia, Canada The Association of Canadian Archivists Full timeCorporate Records Assistant, City of Richmond, BC - Deadline - May 19, 2024 Corporate Records Assistant, City of Richmond, BC - Deadline - May 19, 2024 Corporate Records Assistant, City of Richmond, BC Location: Richmond, BC Compensation: $ $39.99/hr The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada,...
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