Senior Fund Services Manager

2 months ago

Peterborough, Canada Marlborough Group Full time

The Marlborough Group Bolton United Kingdom Fund Services Hybrid

Company Description

Marlborough Group is a successful investment business that manages over £15 billion for over 200,000 clients and employs some of the UK’s most respected fund managers. The Group has its headquarters in Bolton and offices in London, Lichfield, Peterborough, Bristol and Dublin.

The Group employ more than 150 people across its business lines being:

  • Marlborough Limited – The Group’s investment management business
  • Investment Fund Services Limited – The groups Authorised Corporate Director (ACD) Authorised Fund Manager business
  • Select Platform – The Group’s platform business

Marlborough Group’s success has been built on a reputation for excellence in active fund management, with the Group leading the way in industry expertise, service quality, product understanding and added value for our investors.

As we continue with our ambitious growth plans, we are looking for talented people who share our values and will grow and develop as financial services professionals. That means putting our investors at the forefront of everything we do and constantly striving for excellence in the service we deliver.

In addition to receiving a comprehensive benefits package, successful candidates will join a team who are committed to collaborative working in an environment where personal and professional development are genuinely valued.

Position

Role Purpose

The primary purpose of the Senior Fund Services Manager (SFSM) is to ensure the consistent delivery of high-quality services to Sponsors and Investment Managers (IMs). The SFSM acts as a pivotal relationship role between the Sponsors / IMs and the Outsourced Service Provider, ensuring that service commitments are delivered and continuously improved upon.

Desired Outcomes:

  • Sponsor Satisfaction: Achieve high levels of Sponsor satisfaction through consistent and reliable service delivery.
  • Service Quality: Maintain and improve service quality through effective management and continuous improvement initiatives.
  • Operational Efficiency: Influence operational efficiency with the service provider and streamline internal processes and eliminate inefficiencies.
  • Issue Resolution: Ensure timely and effective resolution of service delivery issues, minimising impact on Sponsors.
  • Stakeholder Alignment: Foster strong alignment between service delivery and business objectives, supporting overall organisational success.
Key Responsibilities

Relationships

  • Deliver a strong commitment to service excellence and a deep understanding of clients’ needs.
  • Be an escalation contact point for Sponsors and IMs and understand how to deal with escalations internally and externally.
  • Develop and maintain professional relationships with key contacts e.g. Sponsors, Investment Managers, outsourced service providers, Trustees, Depositories, Custodians and any other relevant party.
  • Arrange and Chair operational service meetings for Sponsors and/or IMs, reporting on items such as performance against service standards, complaints and breaches.
  • Attend service meetings as and when required and when deemed necessary.
  • Attend, per request, any Depository, Trustee and Custodian meetings.

Technical Expertise

  • Have the ability to discuss issues confidently and professionally to both Sponsors, IMs, and the Outsourced Service Provider to ensure the highest standards of service delivery.
  • Ensuring small operational change requests are managed effectively for Sponsors / IMs and any Marlborough Group requests. This means managing and understand any change requests from the Marlborough Group and understand what the change is for, is it necessary and go through an approval process internally before it’s sent to SS&C to work on. It should be considered that we will be charged for change requests and requestors should be advised accordingly. All requests should be recorded and monitored and reported on.
  • Where high levels of service are not being delivered, communicate and collaborate with the Operational Oversight Team and the Outsourced Service Provider to find a resolution, and direct stakeholders to ensure process improvements are implemented where required
  • Obtain an excellent detailed understanding of Sponsors and IMs business, products, strategy and requirements.
  • Have an excellent understanding of business products, services and technologies (particularly at the Outsourced Service Provider) and how these can add value to the Sponsors and IMs business.
  • Organisation and Reporting
  • Managing all Sponsor / IM operational queries ensuring they are resolved in a timely and satisfactory manner.
  • Ensure successfully delivery of monthly Key Performance Indicators (KPI) to Sponsors.
  • Review and maintain SLA documents in conjunction with other relationship teams.
  • Produce Committee reports, Sponsor and IM reporting and MI.
  • Ensure a log of all Sponsor and IM reporting deliverables is maintained within the team.
  • Assist in arranging, and hosting Sponsor and third-party visits to Marlborough premises.
  • Review reporting produced by the Fund ServicesTeam.
  • Act collaboratively with the Operational Oversight Team as a quality control for Breach Reports, before these are distributed to Sponsors. Any underperformance should be shared with the Outsourced Service Provider on weekly calls.
  • The role may require travel to various company, Sponsor or IMoffices.
  • Attend any relevant committee meetings and participate in discussions.
Requirements
  • Proven relationship management skills
  • Strong numeric and excellent written and verbal communication skills
  • Ability to problem solve and deal with complex queries
  • Strong analytical skills
  • Ability to use initiative and work unsupervised in a proactive manner
  • Ability to manage multiple projects
  • Ability to prioritise
  • Working knowledge of Microsoft Excel, PC literacy and internet skills
  • Ability to present to multiple audiences

Essential Qualifications:

  • Appropriate CPD

Beneficial Qualifications:

  • IMC
  • Further CPD evidence
  • Technically knowledgeable in all areas of the business and the products and services we provide
  • Experience of relationship management with Sponsors and IMs

Beneficial Experience

  • Operational experience with process and detailed knowledge of TA, Fund Admin and Middle Office

Personal Qualities

  • Comfortable communicating with stakeholders at all levels, both internally and externally
  • Ability to function as part of a team
  • Ability to work under pressure to meet deadlines
  • Ability to be flexible and learn quickly
  • Ability to make a positive contribution to both the team and the Company
  • Interest in financial services
Other information
  • Competitive salary with annual salary reviews
  • 25 days annual leave plus statutory bank holidays
  • 9% non-contributory pension
  • Annual discretionary bonus scheme
  • Death in Service at 5 x annual salary
  • Training for IOC and other relevant qualifications
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