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Mississauga, Ontario, Canada SUMMERHILL PROPERTY MGT Full timeAbout the Role:We are seeking a skilled Property Administrator to join our team at Summerhill Property Mgt. As a key member of our property management team, you will be responsible for overseeing the day-to-day operations of our properties, ensuring that they are well-maintained and running smoothly.Key Responsibilities:Hire and supervise support staff to...
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Property Administrator
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Mississauga, Canada Precision Property Management Full time**Immediate opening.** Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems. The Property **Administrator** plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with...
Property Administrator
2 months ago
QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $77.6 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.
QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.
Role OverviewBased out of Western Business Park office in Mississauga, ON, the Property Administrator will support a portfolio of office-industrial properties. Reporting directly to the Property Manager, the successful incumbent will be responsible for providing accurate and timely administrative/accounting support and customer service to our clients.
Responsibilities- Accounts payable - code, verify and input invoices to ensure they are processed in a timely manner.
- Investigate overdue balances diligently. Maintain billing system.
- Prepare and reconcile monthly Visa transaction statements.
- Accounts receivable - reporting, support and bank deposits.
- Analyze and act on monthly aged receivables report.
- Prepare and provide tenant history/statements of account and ensure accuracy of posted rental charges and payment receipts.
- Provide tenant security deposit balance reports.
- Assist PM annually to verify year-end Tenant Realty Tax and CAM information for year-end adjustments.
- Actively pursue any outstanding amounts in regard to Tenant rents and respond to Tenant’s inquiries.
- Assist in preparation of various monthly, quarterly and annual reports for PM and assist in annual budgeting process.
- Prepare Lease Review Checklists and ensure the accuracy of information.
- Liaison with lease administrators and distribute annual rental notices as well as year-end adjustment notices to ensure that terms of the lease agreement are met.
- Assist with preparation of annual budgets and reforecasts for each building.
- Assist with tenant’s events.
- Prepare and distribute tenant’s correspondences, such as letters and memos.
- Assist in resolving tenant’s daily issues/complaints.
- Maintain tenant lists/files.
- Embrace and pro-actively support QuadReal’s culture of environmental sustainability, and corporate and social responsibility.
- Other duties as assigned from time to time.
- High school diploma supplemented with some post-secondary in business, real estate, or accounting.
- 2 years of experience in property management and/or real estate property accounting role, or 4+ years’ experience in an administrative role with a desire to work in the real estate industry.
- Proficient with principles of accounting ideally with 2 years’ accounts receivable/payable hands-on experience.
- Proficient in Microsoft Office.
- Excellent written and oral communication skills.
- Ability to develop and sustain cooperative working relationships.
- Professional phone manner; mature and self-motivated team player with good conflict-resolution skills.
- A self-starter, able to allocate one’s time effectively and manage tight deadlines.
- Able to work under pressure and achieve quality results.
- Able to handle multiple demands and competing priorities, and adapt to new ideas and constant change.
- An eagerness to share ideas and find opportunities to improve our property management services.
- Results oriented, detail oriented and accurate.
- A dedication to providing exceptional service, every day.
- Ability to perform with exceptional integrity, always striving to do the right thing and help to create an environment built on trust, honesty, and respect.
