Property Administrator

6 months ago

Mississauga, Canada Precision Property Management Full time

**Immediate opening.**

Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems.

The Property **Administrator** plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with maintenance contractors, and finding a solution

We are looking for a **self-directed mature, self-motivated, kind, and efficient person who is down-to-earth, friendly, cheerful and approachable.**

This is a full-time job, 40 hours per week, Monday to Friday. Attendance at one **evening board meeting** per month and one **late night open office** (11 am to 7 pm) per week is required.

**The role of the Property Administrator is to act as**:

- The agent of the management team.
- Resource person for the management team, other staff, committees, and client/visitors.
- The first point of contact for residents and to work with the management team in:

- Setting objectives, goals, by-laws, and management procedures.
- Making sure that these and other basic controls are in place and are followed.
- The Administrator carries out this role in three major areas of responsibility. They are:

- Financial management.
- Resident relations.
- Office and administrative management.

**The following are the tasks for which the Administrator is responsible**:
**Office Administration and Routines**:

- The Administrator is responsible for an efficient administration of the office and its systems.
- Make credit union and/or bank deposits.
- Control the petty cash system.
- Producing and circulating reports, minutes, agendas and other documents when needed.
- Make room bookings for members.
- Personal use of the meeting room.
- Order office supplies.
- Organize re-cycling of office paper.
- Handle deliveries and mail.
- Handle reception and telephone during open office hours.
- Take recorded telephone messages and pass them to the appropriate person.
- Maintain parking records in the office and on-call book. Assign parking spaces to members.
- Administer the Parking By-law.
- Send notices of late payments, arrears, NSF cheques and reminders of payments due.
- Setting up a complete filing system for all records, documents and minutes.
- Circulating reports, minutes, agendas and other documents when needed.
- Inquiries, applicants and new members.
- Help to organize information sessions and prepare materials for interviews.
- Follow co-op procedures in coordinating move-out and move-in.
- Support the membership committee.
- Contact utility companies when occupants move out and new members move in
- Process the move-out charges and details.

**Members/Tenants**:

- Reply to members.
- Inquiries and concerns and refer them to the staff person who can respond to them.
- Work with the manager to prepare and deliver material for members' meetings.
- Work with the manager to prepare for members' meetings.
- Send notices of housing charge changes and other notices as the manager directs.

**Financial**:

- Prepare cheque requisitions and cut cheques.
- Making all deposits on time.
- Controlling the petty cash system.
- Reviewing financial statements.
- Giving members notice of changes to housing charges.
- Issuing late payment, arrears and N.S.F. notices.
- Calculating housing charges and adjustments.
- Maintaining external, internal and subsidy waiting lists.
- Setting up confidential files for households receiving subsidies.

**Qualifications and Skills**:

- Experience with residential housing administration is an asset. Skilled in using accounting-related computer software is an asset.
- Capacity to provide professional, kind, caring customer service is an asset.
- Positive, helpful, friendly attitude is an asset.

**About Precision Property Management**:

  • Property Administrator

    7 months ago

    Mississauga, Canada Larlyn Property Management Full time

    Larlyn Property Management is a property management company that believes it is people who make a community. We are excited to announce that we are currently seeking to add strength to our team in Mississauga, ON as: **Property Administrator** The Property Administrator works with the Property Manager to provide support for all aspects of day to day...

  • Property Administrator

    2 days ago

    Mississauga, Canada Park Property Management Full time

    For more than 45 years, Park Property Management has been providing affordable, well-maintained rental accommodations offering both quality and value. Our properties are managed with pride in the pursuit of long-term relationships with all our residents. Our company portfolio currently includes more than 11,200 apartments and rental residences in 91...

  • Property Administrator

    7 months ago

    Mississauga, Canada Precision Property Management Full time

    **Immediate opening.** Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems. The Property **Administrator** plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with...

  • Ft Property Administrator

    7 months ago

    Mississauga, Canada DMS PROPERTY MANAGEMENT Full time

    The DMS Group is currently seeking a **Property Administrator **to join our team in **Mississauga**. The Property Administrator works under the direction of the Property Manager to oversee the administrative and maintenance operations of a particular portfolio/development. They will be responsible for meeting all contractual obligations and deliverables as...

  • Property Administrator

    2 months ago

    Mississauga, Canada Chohan Property Management Full time

    Education: - Expérience: - **Education**: - College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - ** Work setting**: - Property management companies - Real estate management companies - ** Tasks**: - Hire and supervise rental agents and building superintendents - Negotiate or approve rental or lease of...

  • property administrator

    2 months ago

    Mississauga, Canada Chohan Property Management Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 yearsWork settingProperty management companiesReal estate management companiesTasksHire and supervise rental agents and building superintendentsNegotiate or approve rental or lease of properties on behalf of property...

  • property administrator

    4 weeks ago

    Mississauga, Canada Chohan Property Management Full time $29

    Education: Expérience: Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Work setting Property management companies Real estate management companies Tasks Hire and supervise rental agents and building superintendents Negotiate or approve rental or lease of properties on behalf...

  • Property Administrator

    2 months ago

    Mississauga, Canada Easylife Property Management Inc Full time

    Education: Bachelor's degree - Experience: Experience an asset - or equivalent experience - ** Tasks**: - Hire and supervise rental agents and building superintendents - Negotiate or approve rental or lease of properties on behalf of property owner - Ensure terms of lease agreements are met - Hire and supervise support staff performing operational, clerical...

  • Property Administrator

    1 month ago

    Mississauga, Canada Easylife Property Management Inc Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset - or equivalent experience - ** Tasks**: - Hire and supervise rental agents and building superintendents - Negotiate or approve rental or lease of properties on behalf of property owner - Ensure terms of lease agreements are met - Hire and supervise support staff...

  • Assistant Property Manager

    2 months ago

    Mississauga, Canada Larlyn Property Management Full time

    Larlyn Property Management is a property management company that believes it is people who make a community. We are excited to announce that we are currently seeking to add strength to our team in Mississauga, ON as: Assistant Property Manager The Assistant Property Manager works with the Property Manager to provide support for all aspects of day to day...

  • Property Administrator

    3 days ago

    Mississauga, Canada QuadReal Property Group Full time

    **About QuadReal Property Group** QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in...

  • Property Administrator

    3 months ago

    Mississauga, Canada SUMMERHILL PROPERTY MGT Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year **Work setting**: - Property management companies - Relocation costs covered by employer **Tasks**: - Hire and supervise support staff performing operational, clerical or maintenance duties - Prepare and administer contracts for property services, such as...

  • property administrator

    1 month ago

    Mississauga, Canada Easylife Property Management Inc Full time

    Education: Secondary (high) school graduation certificateExperience: Experience an asset or equivalent experienceTasksHire and supervise rental agents and building superintendentsNegotiate or approve rental or lease of properties on behalf of property ownerEnsure terms of lease agreements are metHire and supervise support staff performing operational,...

  • Real Estate Manager for Property Administration

    2 weeks ago

    Mississauga, ON, Canada Chohan Property Management Full time

    We are seeking a highly skilled Real Estate Manager to oversee the administration of our properties. The ideal candidate will have experience in hiring and supervising rental agents and building superintendents, as well as negotiating or approving rental or lease agreements on behalf of property owners.Key Responsibilities:Hire and supervise support staff...

  • property administrator

    3 months ago

    Mississauga, Canada SUMMERHILL PROPERTY MGT Full time

    Education: Secondary (high) school graduation certificateExperience: 7 months to less than 1 yearWork settingProperty management companiesRelocation costs covered by employerTasksHire and supervise support staff performing operational, clerical or maintenance dutiesPrepare and administer contracts for property services, such as maintenanceCo-ordinate...

  • Property Administrator

    3 days ago

    Mississauga, Canada Private posting Full time

    **Property Administrator** **Job Purpose**: The Property Administrator will provide reception duties to clients/tenants, administrative support, clerical and financial services and community program assistance to the Property Manager to ensure the overall good standing of the assigned facility. The Property Administrator supports the Property Manager by...

  • Property Administrator

    2 days ago

    Mississauga, Canada Tinimint Housing Full time

    **Property Administrator** **Job Purpose**: The Property Administrator will provide reception duties to clients/tenants, administrative support, clerical and financial services and community program assistance to the Property Manager to ensure the overall good standing of the assigned facility. The Property Administrator supports the Property Manager by...

  • Property Administrator

    7 months ago

    Mississauga, Canada Colonnade BridgePort Full time

    Colonnade BridgePort is a full-service real estate company, offering property management and leasing services, acquisition, development, investment management and asset management for commercial and residential properties. Colonnade BridgePort is headquartered in Ottawa with offices in the Greater Toronto Area (“GTA”), and our continued growth and...

  • Property Administrator

    2 days ago

    Mississauga, Canada Triovest Realty Advisors Full time

    Join Triovest, one of the largest privately-owned Canadian commercial real estate companies, as a **Property Administrator** in Mississauga. This is an exciting opportunity for a Property Administrator in Commercial Real Estate! We are seeking a highly organized and detail-oriented professional to join our team and work closely with the Property Management...

  • Property Administrator

    7 months ago

    Mississauga, Canada Colonnade Management Inc. Full time

    With a range of full-service real estate offerings including property management, development, investment and asset management, and leasing, Colonnade BridgePort has built a reputation of excellence in the real estate industry. We service a portfolio of state of the art commercial, residential, and mixed use properties in Ottawa, the GTA and Southwestern...