Administrative Support Agent – Class I

4 weeks ago

Gatineau, Canada Cégep Héritage College Full time

ROLE SUMMARY :
The principal and customary work of the employee in this employment class consists in receiving and forwarding telephone calls and performing a variety of administrative functions of a relatively complex nature according to established methods and procedures and clerical functions related to activities in his/her area.

DUTIES :

Print, scan and photocopy work submitted by professors, and occasionally, other departments including administration.

Print, photocopy and bind manuals.

Receive and forward incoming telephone calls.

Provide assistance with the digitizing documents, converting from or to PDF and making them interactive.

Provide assistance with the communication of special events through digital displays and Omnivox.

Establish long distance calls.

Order office supplies.

Maintain photocopiers, and advise Xerox/Ricoh companies when repairs are required.

Ensure that a sufficient supply of paper, staples, etc. is available to employees using photocopiers.

Maintain fax machine, distribute faxes received and order paper for machine.

Receive and distribute mail, weigh (when necessary) and affix correct postage on outgoing mail.

Receive deliveries from outside courier companies.

Receive, stamp and distribute student assignments.

Direct visitors and students to respective offices and provide necessary information.

Periodically verify balance in postage meter and requisition money for meter as necessary.

Assign mailboxes to new professors according to a list supplied.

Keep an up-to-date filing system as per the College’s classification system.

Keep an up-to-date inventory of office supplies.

Report any building related problems to Building Services.

Follow specific procedures in case of an emergency.

Apply guidelines and procedures/policies related to the service (i.e. visitor guidelines, first aid procedures, etc.).

May be asked to take part in College-wide activities.

Assist in handling calls related to deliveries (back-up).

Use and provide assistance with the use of the PA system when needed.

Use different communication tools to help disseminate some information at the college (i.e. use of Omnivox, TV sets, etc.).

Provide assistance with the use of college emergency procedures (first aid, evacuation, etc.)

Provide assistance to Human Resources when required.

If need be, perform any other related tasks.

MINIMUM QUALIFICATIONS REQUIRED :

Must have a secondary school diploma (DES) in an appropriate specialty, or a diploma or attestation recognized as equivalent by the competent authority.

Must have at least one (1) year of pertinent experience.

Must possess very good communication skills in English and in French (oral, written and comprehension).

Experience as a user with Microsoft Office, Teams and Outlook is essential.

Must like working in high complexity fast pace environment.

Must have the ability to work in a sometimes-ambiguous environment.

ADDITIONAL QUALIFICATIONS :

Must possess excellent communication, organizational and interpersonal skills.

Must have excellent analytical and problem-solving skills.

Must be diligent, dynamic, creative and detail oriented.

Must be able to work independently with minimal supervision, and have the ability to work as part of a team.

Must be able to work effectively with respect to deadlines and produce accurate results.

Must be flexible and able to adapt quickly to different situations.

Must have excellent customer service skills.

Must have a strong work ethic and exercise discretion.

SALARY RANGE (PER HOUR) :
22.36$ - 25.00$

  • Administrative Support Agent

    3 weeks ago

    Gatineau, Canada Cegep Heritage College Full time

    POSITIONAdministrative Support Agent – Class IDEPARTMENTInformation Office (Human Resources)TYPE OF HIRINGRegular Full-timeWORK SCHEDULE35 hours per week from Monday to Friday8:30 a.m. to 4:30 p.m.SALARY RANGE$22.36 to $25.00 per hourSUMMARYThe principal and customary work of the employee in this employment class consists in receiving and...

  • Administrative Support Agent

    3 weeks ago

    Gatineau, Canada Cegep Heritage College Full time

    POSITIONAdministrative Support Agent – Class IDEPARTMENTInformation Office (Human Resources)TYPE OF HIRINGRegular Full-timeWORK SCHEDULE35 hours per week from Monday to Friday8:30 a.m. to 4:30 p.m.SALARY RANGE$22.36 to $25.00 per hourSUMMARYThe principal and customary work of the employee in this employment class consists in receiving and...

  • Administrative Support Agent

    3 weeks ago

    Gatineau, Canada Cegep Heritage College Full time

    POSITIONAdministrative Support Agent – Class IDEPARTMENTInformation Office (Human Resources)TYPE OF HIRINGRegular Full-timeWORK SCHEDULE35 hours per week from Monday to Friday8:30 a.m. to 4:30 p.m.SALARY RANGE$22.36 to $25.00 per hourSUMMARYThe principal and customary work of the employee in this employment class consists in receiving and...

  • Administrative Support Agent

    7 days ago

    Gatineau, Canada Cegep Heritage College Full time

    POSITIONAdministrative Support Agent – Class IDEPARTMENTInformation Office (Human Resources)TYPE OF HIRINGRegular Full-timeWORK SCHEDULE35 hours per week from Monday to Friday8:30 a.m. to 4:30 p.m.SALARY RANGE$22.36 to $25.00 per hourSUMMARYThe principal and customary work of the employee in this employment class consists in receiving and...

  • Administrative Support Agent

    3 weeks ago

    Gatineau, QC, Canada Cegep Heritage College Full time

    POSITION Administrative Support Agent – Class I DEPARTMENT Information Office (Human Resources) TYPE OF HIRING Regular Full-time WORK SCHEDULE 35 hours per week from Monday to Friday 8:30 a.m. to 4:30 p.m. SALARY RANGE $22.36 to $25.00 per hour SUMMARY The principal and customary work of the employee in this employment class consists in receiving...

  • Office Agent Principal Class

    7 days ago

    Gatineau, Canada Western Québec School Board Full time

    Office Agent Principal Class - Replacement Full Time - 35 hours per week Board Office (Payroll Department) Nature of the work The principal and customary work of an employee in this class of employment consists in organizing, coordinating and monitoring the work performed by his or her team composed of administrative support staff. This class of...

  • Agent(E) de Soutien Administratif

    4 weeks ago

    Gatineau, Canada College Heritage Full time

    Le Cégep Heritage College est situé à Gatineau (Québec), près du Parc de la Gatineau, le terrain de jeu naturel de la Commission de la capitale nationale. Seul collège anglophone public sans frais de scolarité de la région, il offre un enseignement innovateur et personnalisé grâce à ses 19 programmes d’études professionnelles,...

  • Agent(E) de Soutien Administratif

    3 days ago

    Gatineau, Canada College Heritage Full time

    Le Cégep Heritage College est situé à Gatineau (Québec), près du Parc de la Gatineau, le terrain de jeu naturel de la Commission de la capitale nationale. Seul collège anglophone public sans frais de scolarité de la région, il offre un enseignement innovateur et personnalisé grâce à ses 19 programmes d’études professionnelles,...

  • Home Based Agents

    7 days ago

    Gatineau, QC, Canada Cegep Heritage College Full time

    Administrative Support Agent – Class I Information Office (Human Resources) Regular Full-time 35 hours per week from Monday to Friday 00 per hour The principal and customary work of the employee in this employment class consists in receiving and forwarding telephone calls and performing a variety of administrative functions of a relatively complex...

  • Concierge Class I

    4 weeks ago

    Gatineau, Canada Western Québec School Board Full time

    **Job Code**: 3454782 **Closing Date**: Mar 29, 2023 4:00 PM EDT **Employer**: **Western Québec School Board** **Posted on**: Mar 22, 2023 **Job Type**: Full Time Contract / term **Job Category**: ECE, EA and Support Staff **Openings**: 1 - **Mandatory Document**: - Resume Cover Letter - **School**: **Greater Gatineau Elementary School...

  • Concierge de Nuit Class I

    4 weeks ago

    Gatineau, Canada Western Québec School Board Full time

    **Job Code**: 3455536 **Closing Date**: Mar 30, 2023 4:00 PM EDT **Employer**: **Western Québec School Board** **Posted on**: Mar 23, 2023 **Job Type**: Full Time Contract / term **Job Category**: ECE, EA and Support Staff **Openings**: 5 - **Mandatory Document**: - Resume Cover Letter - **School**: **Philemon Wright High School...

  • Concierge de Nuit Class I

    4 weeks ago

    Gatineau, Canada Western Québec School Board Full time

    **Job Code**: 3455160 **Closing Date**: Mar 30, 2023 4:00 PM EDT **Employer**: **Western Québec School Board** **Posted on**: Mar 23, 2023 **Job Type**: Full Time Contract / term **Job Category**: ECE, EA and Support Staff **Openings**: 1 - **Mandatory Document**: - Resume Cover Letter - **School**: **Greater Gatineau Elementary School...

  • Collections Agent

    4 weeks ago

    Gatineau, Canada TAAG Corporation Full time

    **TAAG** is looking for a full-time Collections Agent to join the team. The Collections Agent will be required to perform but not limited to the following duties and undertake the following responsibilities in a professional manner: - Maintain the electronic and hard copy filing system; - Prepare loan documents; - Monitor accounts to identify outstanding...

  • Agent(E) Administratif(Ve) Classe 2

    4 weeks ago

    Gatineau, Canada Groupe Champlain inc. Full time

    Le Groupe Champlain Inc. est un regroupement de 13 Centres d'Hébergement et de Soins de Longue Durée (CHSLD) privés conventionnés, situés dans plusieurs régions du Québec. Description: Notre centre Champlain-de-Gatineau situé à Gatineau, propose à sa clientèle un cadre de vie agréable avec des parcs et commerces de proximité. Profil...

  • Agent(E) de Soutien Administratif

    4 weeks ago

    Gatineau, Canada College Heritage Full time

    Le Cégep Heritage College est situé à Gatineau (Québec), près du Parc de la Gatineau, le terrain de jeu naturel de la Commission de la capitale nationale. Seul collège anglophone public sans frais de scolarité de la région, il offre un enseignement innovateur et personnalisé grâce à ses 19 programmes d’études professionnelles,...

  • Agent/Agente de prévention et sécurité CNESST sur les chantiers de construction.

    1 week ago

    Gatineau, Canada Brigil Full time

    Job DescriptionDevenez bâtisseur citoyen Nous avons besoin de votre talent, de vos idées et de votre engagement pour nourrir la croissance de l’entreprise et contribuer à bâtir une région exceptionnelle. Chez Brigil, c’est toute une carrière qui vous attend! Brigil est actuellement à la recherche d’un(e) Agent/Agente de prévention et...

  • Agent en Support Aux Ressources Humaines

    7 days ago

    Gatineau, Canada Transport scolaire Sogesco Inc Full time

    **Le transport scolaire, ça vous intéresse?** Vous êtes passionné par le service à la clientèle et vous avez un intérêt pour le recrutement? Nous avons l’emploi qu’il vous faut! **EMBARQUEZ-VOUS ?** **Les avantages de faire partie de notre équipe** Devenir agent(e) en support à la gestion des ressources humaines, chez Transport scolaire...

  • Agent/Agente de prévention et sécurité CNESST sur les chantiers de construction.

    7 days ago

    Gatineau, Canada Brigil Full time

    Devenez bâtisseur citoyen Nous avons besoin de votre talent, de vos idées et de votre engagement pour nourrir la croissance de l’entreprise et contribuer à bâtir une région exceptionnelle. Chez Brigil, c’est toute une carrière qui vous attend! Brigil est actuellement à la recherche d’un(e) Agent/Agente de prévention et sécurité CNESST sur...

  • Agente ou Agent de Développement Régulier à

    2 days ago

    Gatineau, Canada Western Quebec School Board Full time

    Agente ou agent de développement Régulier à t emps plein (100%) Centre de formation continue de Pontiac /Centre administratif Service aux entreprises Département de l'éducation des adultes et de la formation professionnelle Nature du travail L’emploi d’agente ou agent de développement comporte plus spécifiquement la recherche, l’analyse et...

  • Analyse Financier I/ Financial Analyst I

    9 hours ago

    Gatineau, Canada Enbridge Full time

    Posting End Date: June 02, 2024 Employee Type: Regular-Full time Union/Non: This is a non-union position Gazifère, le distributeur exclusif de gaz naturel en Outaouais et une entreprise dynamique et en forte croissance, est à la recherche d’un Analyste Financier I. Le groupe des Finances de Gazifère cherche à pourvoir un poste destiné à assurer...