Event and Program Coordinator

1 month ago

Ottawa, Canada SIRC Full time

Application Deadline Date
August 28, 2024

The employer is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability.

The employer welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

About Run Ottawa:

Run Ottawa is the National Capital Region’s premiere running organization and the proud organizers of Canada’s most popular multi-day running event, the Tamarack Ottawa Race Weekend. With 50 years of experience in hosting running events, we are dedicated to promoting a healthy lifestyle and community engagement through running. We are looking for a passionate running enthusiast to join our team as an Event and Program Coordinator.

About the Role:

As the Event and Program Coordinator at Run Ottawa, you will play a crucial role in the planning, execution, and success of our events. Your responsibilities will include:

  • Provide support at all Run Ottawa events, including preparatory activities, on-site setup, event management, and tear down.
  • Manage Race Registration Software, including event setup, testing, and closure, as well as volunteer pages and participant communications.
  • Create and execute all communications within management software.
  • Handle green bib and charitable dollar reporting.
  • Manage volunteer registration and communications.
  • Support the marketing team with graphic design feedback, new marketing campaigns, and communications.
  • Coordinate with charity partners to manage their event requirements, provide on-site support, and finalize donation processes.
  • Create and deploy race registration emails.
  • Manage the Ottawa Kids Marathon School Program.
  • Create volunteer pages, manage communications, and assess volunteer needs based on participant numbers.
  • Support communication with the Race Committee, ensuring they have the necessary volunteer numbers, supplies, and other resources.
  • Provide fundraising support to charity partners and create storytelling opportunities with participants and/or charities.
  • Manage the VIP Finish Line Tent, including staffing, budget, setup, and guest list.
  • Oversee VIP arrivals, manage itineraries, and ensure all their needs are met on-site.
  • Set up the media room and manage media requirements.
  • Manage hotel and F&B needs for the Elite Program.
  • Handle group requests and race requirements, including charity, corporate, and high school groups.
  • Assist with the Health and Fitness Expo, including vendor support, stage scheduling, media accreditation, and the launch media conference.
  • Manage presenters, starters, and finishers.
  • Provide support to media at the finish line.
  • Manage credentials for staff, contractors, suppliers, VIPs, and others.

About You:

  • Passionate about endurance sports, particularly running.
  • Active participant in running events.
  • Excellent task management and attention to detail.
  • Personable and outgoing, with strong interpersonal skills.
  • Degree in Sport Management, Physical Education, Kinesiology, or a related field.
  • Bilingual in French and English is an asset.

Why Join Run Ottawa?

  • Competitive salary ranging from $60,000 to $70,000 per year, depending on experience.
  • RRSP matching program.

If you are a dynamic and enthusiastic individual with a love for running and event management, we would love to hear from you. Join our team and help us continue to create memorable experiences for runners in the National Capital Region.

How to Apply:

Please send your resume and cover letter to Mike Vieira, ED Run Ottawa (mike.vieira@runottawa.ca) by August 28, 2024. Anticipated start date will be September 2024. We thank all applicants for their interest, but only those selected for an interview will be contacted.

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