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Distribution and Office Assistant

3 months ago

Old Toronto, Canada Paradigm Capital Full time

Paradigm employees thrive in an entrepreneurial environment of ethical self-starters who understand the importance of providing a top tier customer service and working well with internal and external stakeholders. Paradigm is an equal opportunity employer and welcomes all applicants to apply for this role. Only those candidates selected for interview will be contacted. Paradigm follows all guidelines for in person working conditions and the successful applicant is expected to be in the Toronto office every day. To learn more about Paradigm, please visit www.paradigmcap.com.

Distribution Overview

The Paradigm Distribution team is comprised of our Research department and our Sales/Trading desk. The Distribution team delivers to Paradigm’s various institutional clients in-depth research on companies under coverage, as well as reliable and objective investment ideas, all backed up by superior execution from our trading desk. This is accomplished by: 

  • Understanding and anticipating the needs of our clients
  • Amplifying the excellence of the product created by our Research team
  • Efficient internal and external communication
  • Superior teamwork
  • An exceptional and adaptable organizational framework

Job Description

The Distribution and Office Assistant will report to both the Head of Research and to the Office Manager. This is an 18-month contract position, with potential for full-time after the contract period has expired.

Primary Responsibilities:

  • Managing all administrative needs for the distribution side of the firm
  • Maintaining and updating Paradigm’s CRM system
  • Preparing schedules and liaising with management for all marketing events
  • Assisting in the opening and maintenance of client accounts
  • Coordinating travel arrangements
  • Other special projects and duties as they arise

Office Administrator (20%)

  • Providing backup for the Office Manager
  • Assisting with the booking of meeting rooms, when required
  • Liaising with landlord with respect to all routine office maintenance requirements (i.e. lights, plumbing, washroom needs/issues, etc)
  • General Office, including keeping kitchens stocked with supplies and refreshments, keeping kitchens tidy and clean, ordering office supplies and keeping supply areas stocked and organized, keeping photocopies and fax/printer machines loaded with paper, ongoing maintenance of appliances.
  • Office Administration, including preparation of expense reports and other administrative matters, as required.

Requirements

  • Excellent interpersonal skills
  • Poised and professional demeanour
  • Hardworking team player also able to work independently with confidence
  • Highly organized and detail oriented
  • Ability to multitask under pressure 
  • Strong personal integrity in dealing with confidential and sensitive information
  • Excellent communication skills, both verbal and written
  • Ability to deal and communicate effectively with staff and management at all levels
  • In-depth experience with Microsoft Outlook and Teams is an asset

Education and Accreditation

  • A post-secondary degree would be considered an asset
  • Precious administration experience is an asset
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